Trustee Meeting Minutes
Brown Memorial Library Trustees Meeting
3/15/2023
Minutes
Meeting brought to order at 6:40 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak,Treasurer Jason Grey, Library Director Ellen
Barselle, Chair Devin Pendleton, Laura Beaton, Maria Storm
Correction to February minutes: The Friends of Brown Memorial Library have NOT been
disbanded. This group is still active. There was also a non-content altering typo. Devin
motioned to approve the amended minutes, Jason seconded. All approved.
Treasurer’s Report:
We have asked for the 1 st quarter appropriation equivalent to the 2022 quarterly
budget – waiting for this to be given to us as of the date of this meeting.
We are currently on budget with book purchases. The New York Times
subscription went up $5. We also had winter shoveling costs this month.
Directors Report:
There was an increase in patronage and circulation in February. March programs
included holistic nutrition which was well attended, Jeff Snow and Steve hale, and
herbalism on the 20 th . Ukraine talk rescheduled – TBD. We’ve asked Ron from Bradford
Market to bring Indian Food and do a talk at some point. Also there may be a Palestine
talk in the works.
Easter Egg Hunt on April 8 th – Friends will help with candy.
Entered into non-public session at 7:00pm per RSA 91-A; 3 II(a) Personnel
Devin made a motion to leave non-public session, Laura seconded, all approved.
Motion to enter public session made by Laura, seconded by Maria.
Miscellaneous
The spring NHLTA Conference is on May 9 th . Devin, Ellen, Maria, and Laura are
potentially attending.
Town meeting has been rescheduled to March 29 th .
We should still get a 3 rd mini-split quote.
Annual Meeting April 19th
Laura motioned to adjourn, Maria seconded at 7:32pm.
The next meeting of the Brown Memorial Library Trustees will be held
Wednesday, April 19, 2023, 6:30 p.m. at Brown Memorial Library.
3/15/2023
Minutes
Meeting brought to order at 6:40 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak,Treasurer Jason Grey, Library Director Ellen
Barselle, Chair Devin Pendleton, Laura Beaton, Maria Storm
Correction to February minutes: The Friends of Brown Memorial Library have NOT been
disbanded. This group is still active. There was also a non-content altering typo. Devin
motioned to approve the amended minutes, Jason seconded. All approved.
Treasurer’s Report:
We have asked for the 1 st quarter appropriation equivalent to the 2022 quarterly
budget – waiting for this to be given to us as of the date of this meeting.
We are currently on budget with book purchases. The New York Times
subscription went up $5. We also had winter shoveling costs this month.
Directors Report:
There was an increase in patronage and circulation in February. March programs
included holistic nutrition which was well attended, Jeff Snow and Steve hale, and
herbalism on the 20 th . Ukraine talk rescheduled – TBD. We’ve asked Ron from Bradford
Market to bring Indian Food and do a talk at some point. Also there may be a Palestine
talk in the works.
Easter Egg Hunt on April 8 th – Friends will help with candy.
Entered into non-public session at 7:00pm per RSA 91-A; 3 II(a) Personnel
Devin made a motion to leave non-public session, Laura seconded, all approved.
Motion to enter public session made by Laura, seconded by Maria.
Miscellaneous
The spring NHLTA Conference is on May 9 th . Devin, Ellen, Maria, and Laura are
potentially attending.
Town meeting has been rescheduled to March 29 th .
We should still get a 3 rd mini-split quote.
Annual Meeting April 19th
Laura motioned to adjourn, Maria seconded at 7:32pm.
The next meeting of the Brown Memorial Library Trustees will be held
Wednesday, April 19, 2023, 6:30 p.m. at Brown Memorial Library.
Brown Memorial Library Trustees Meeting
2/15/2023
Minutes
Meeting brought to order at 6:30 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak, Beth Ann Von Beren, , Treasurer Jason Grey,
Library Director Ellen Barselle, Chair Devin Pendleton, Laura Beaton
Treasurer’s Report:
We discussed the close of the year for the 2022 budget. Spending was slightly
over for programs but donations mostly covered it. We are currently on track to spend
our budget appropriately in 2023. The selectboard and budget committee have both
recommended keeping our budget flat.
Quickbooks is discontinuing their support for payroll services for the desktop
version. There is an option to transition to quickbooks online, but it is very expensive.
We likely need to find a new way to conduct payroll. We are going to ask around and
see what other towns are doing, and in the meantime we will do to physical checks until
we get a new payroll with direct deposit system up and running.
Directors Report:
Circulation was down in December which is normal due to the holidays. We had
a lot of January programs (maybe too many). The moon mama & nourish programs
were rescheduled. March programming includes a young writers workshop, Kris Foss –
intro to herbalism, birding program with Steve Hale (March or April), maybe a worms
talk and honey bee talk.
Laura pointed out that the meeting minutes are not up to date on the town
website. They are correct on the library website but not the town of Bradford website.
Ellen’s Review
We still need to conduct Ellen’s review and we need to get a survey to her
employees for their comments.
Miscellaneous
We aren’t sure whose terms are up when. Need to get that info from the town
and make sure it is accurate.
The FRIENDS group is being disbanded due to lack of involvement. If they have
any leftover money, where does it go? We discussed the possibility of consolidating all
of the different FRIENDS groups in Bradford into one single “FRIENDS of Braford
group”.
Meeting adjourned at 7:30pm.
The next meeting of the Brown Memorial Library Trustees will be held
Wednesday, March 15, 2023, 6:30 p.m. at Brown Memorial Library.
2/15/2023
Minutes
Meeting brought to order at 6:30 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak, Beth Ann Von Beren, , Treasurer Jason Grey,
Library Director Ellen Barselle, Chair Devin Pendleton, Laura Beaton
Treasurer’s Report:
We discussed the close of the year for the 2022 budget. Spending was slightly
over for programs but donations mostly covered it. We are currently on track to spend
our budget appropriately in 2023. The selectboard and budget committee have both
recommended keeping our budget flat.
Quickbooks is discontinuing their support for payroll services for the desktop
version. There is an option to transition to quickbooks online, but it is very expensive.
We likely need to find a new way to conduct payroll. We are going to ask around and
see what other towns are doing, and in the meantime we will do to physical checks until
we get a new payroll with direct deposit system up and running.
Directors Report:
Circulation was down in December which is normal due to the holidays. We had
a lot of January programs (maybe too many). The moon mama & nourish programs
were rescheduled. March programming includes a young writers workshop, Kris Foss –
intro to herbalism, birding program with Steve Hale (March or April), maybe a worms
talk and honey bee talk.
Laura pointed out that the meeting minutes are not up to date on the town
website. They are correct on the library website but not the town of Bradford website.
Ellen’s Review
We still need to conduct Ellen’s review and we need to get a survey to her
employees for their comments.
Miscellaneous
We aren’t sure whose terms are up when. Need to get that info from the town
and make sure it is accurate.
The FRIENDS group is being disbanded due to lack of involvement. If they have
any leftover money, where does it go? We discussed the possibility of consolidating all
of the different FRIENDS groups in Bradford into one single “FRIENDS of Braford
group”.
Meeting adjourned at 7:30pm.
The next meeting of the Brown Memorial Library Trustees will be held
Wednesday, March 15, 2023, 6:30 p.m. at Brown Memorial Library.
January 2023
Trustee Meeting was cancelled.
Trustee Meeting was cancelled.
Brown Memorial Library Trustees Meeting
12/21/2022
Minutes
Meeting brought to order at 6:30 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak, Beth Ann Von Beren, Maria Storm, Treasurer Jason Grey, Library Director Ellen Barselle, and Chair Devin Pendleton
Treasurer’s Report:
The cost of subscriptions look high this month but it is just that time of year when most of our subscriptions are up for renewal. Jason got the last appropriation check from the town. Ellen asked for a new vacuum, as it is that time of year when a lot of sand and dirt is dragged in and hers is not working well.
It looks like we budgeted well for this year and are on track to be almost exact with the budget after the last payroll of the year comes out.
Jason informed us about his meeting with the budget committee. He reported to the committee and responded to questions appropriately.
Caitlin motioned to accept the treasurers report, Devin seconded, all in favor.
Directors Report:
January Programming: Happiness, mind and body themed.
Ellen’s Review Prep
We discussed Ellen’s review and all made sure we agree on points that we would like to make during her review next month. Details of that discussion will follow in next month’s minutes once Ellen’s review is complete.
Meeting adjourned at 7:35pm.
The next meeting of the Brown Memorial Library Trustees will be held Wednesday, January 18, 2023, 6:30 p.m. at Brown Memorial Library.
12/21/2022
Minutes
Meeting brought to order at 6:30 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak, Beth Ann Von Beren, Maria Storm, Treasurer Jason Grey, Library Director Ellen Barselle, and Chair Devin Pendleton
Treasurer’s Report:
The cost of subscriptions look high this month but it is just that time of year when most of our subscriptions are up for renewal. Jason got the last appropriation check from the town. Ellen asked for a new vacuum, as it is that time of year when a lot of sand and dirt is dragged in and hers is not working well.
It looks like we budgeted well for this year and are on track to be almost exact with the budget after the last payroll of the year comes out.
Jason informed us about his meeting with the budget committee. He reported to the committee and responded to questions appropriately.
Caitlin motioned to accept the treasurers report, Devin seconded, all in favor.
Directors Report:
January Programming: Happiness, mind and body themed.
- Substance abuse presentation on 1/11/23
- Over The Headwall Author Jeff Leich presenting on 1/14/23
- Maria Sanders, The Quest for Happiness 1/21/23
- Kris Foss (Moon Mama), Herbalism presentation 1/23/23
- Libby Curtis Webb. Mindfulness and Meditation 1/28/23
- Nourish, Balancing hormones with holistic health or intro to holistic health TBD
Ellen’s Review Prep
We discussed Ellen’s review and all made sure we agree on points that we would like to make during her review next month. Details of that discussion will follow in next month’s minutes once Ellen’s review is complete.
Meeting adjourned at 7:35pm.
The next meeting of the Brown Memorial Library Trustees will be held Wednesday, January 18, 2023, 6:30 p.m. at Brown Memorial Library.
Brown Memorial Library Trustees Meeting
11/16/22
Minutes
Meeting brought to order at 6:30 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak, Beth Ann Von Beren, Robin Steiner, Maria Storm, Treasurer Jason Grey, Library Director Ellen Barselle, and Chair Devin Pendleton
October minutes - Maria made a motion to approve October Minutes, Beth Seconded, all approved.
Director’s Report:
Halloween was a success with 283 books given out to trick-or-treaters.
ILL (inter library loan) is very popular lately.
In December we will have a 3 week after school art program with Anne Kratz on December 2nd, 9th, and 16th, from after school until 5pm.
Santa will be coming on December 10th along with the annual Christmas tree lighting (but we still need to find Santa). There will be no book group in December.
Jason made a motion to approve the Director’s report, Robin seconded, all approved
Treasurer’s Report and Budget:
We asked for the last portion of the town appropriation.
We now get the fuel bill directly from Irving, not Huckleberry - the town used to send us a bill instead of us getting it directly as we are now.
We need to submit our final numbers to the NH Libraries Association for the end of the year. Jason would like to organize these numbers a little better for us.
Beth made a motion to approve the Treasurer's Report, Maria seconded, all approved.
Trustee Continuing Ed:
Devin read RSA 202a as a refresher. To sammarize, NH public libraries are a separate entity from the town - library employees are not town employees and the board of trustees is in complete control of the library. We, the trustees, control our own funds and hours. The town selectboard does not make these decisions for the library.
General matters:
Mini split quotes - need to follow up to see if we got 2 more.
Budget 2023 - we have a locked in rate with eversource so we don’t need to increase that line item.
We, the trustees, should look into more targeted grants to apply for. Jason, Maria, and Robin were willing to follow up with this.
Library Director Evaluation form - we all need to fill out an evaluation form for Ellen by Dec 21st meeting and then we will do a full evaluation with Ellen in January.
Meeting adjourned at 7:28pm. Robin motioned, Maria seconded, all approved.
The next meeting of the Brown Memorial Library Trustees will be held Wednesday, December 21, 2022, 6:30 p.m. at Brown Memorial Library.
11/16/22
Minutes
Meeting brought to order at 6:30 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak, Beth Ann Von Beren, Robin Steiner, Maria Storm, Treasurer Jason Grey, Library Director Ellen Barselle, and Chair Devin Pendleton
October minutes - Maria made a motion to approve October Minutes, Beth Seconded, all approved.
Director’s Report:
Halloween was a success with 283 books given out to trick-or-treaters.
ILL (inter library loan) is very popular lately.
In December we will have a 3 week after school art program with Anne Kratz on December 2nd, 9th, and 16th, from after school until 5pm.
Santa will be coming on December 10th along with the annual Christmas tree lighting (but we still need to find Santa). There will be no book group in December.
Jason made a motion to approve the Director’s report, Robin seconded, all approved
Treasurer’s Report and Budget:
We asked for the last portion of the town appropriation.
We now get the fuel bill directly from Irving, not Huckleberry - the town used to send us a bill instead of us getting it directly as we are now.
We need to submit our final numbers to the NH Libraries Association for the end of the year. Jason would like to organize these numbers a little better for us.
Beth made a motion to approve the Treasurer's Report, Maria seconded, all approved.
Trustee Continuing Ed:
Devin read RSA 202a as a refresher. To sammarize, NH public libraries are a separate entity from the town - library employees are not town employees and the board of trustees is in complete control of the library. We, the trustees, control our own funds and hours. The town selectboard does not make these decisions for the library.
General matters:
Mini split quotes - need to follow up to see if we got 2 more.
Budget 2023 - we have a locked in rate with eversource so we don’t need to increase that line item.
We, the trustees, should look into more targeted grants to apply for. Jason, Maria, and Robin were willing to follow up with this.
Library Director Evaluation form - we all need to fill out an evaluation form for Ellen by Dec 21st meeting and then we will do a full evaluation with Ellen in January.
Meeting adjourned at 7:28pm. Robin motioned, Maria seconded, all approved.
The next meeting of the Brown Memorial Library Trustees will be held Wednesday, December 21, 2022, 6:30 p.m. at Brown Memorial Library.
Brown Memorial Library Trustees Meeting
10/19/22
Minutes
Meeting brought to order at 6:35 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak, Laura Beaton, Beth Ann Von Beren, Robin
Steiner, Treasurer Jason Grey, Library Director Ellen Barselle, and Chair Devin
Pendleton
Directors Report:
Ellen presented official job titles, job descriptions and wage ranges for each of
the library positions: Head Librarian, Children’s Librarian, Library Assistant, and Page.
One edit will be made for the library assistant wage range, Ellen said she already
completed this edit but didn’t get a chance to print it.
November programs include Mindware on 11/5 which is a lego program, an art
slide show on 11/19 and poetry group on 11/30.
In December we will have a 3 week after school art program with Anne Kratz on
December 2 nd , 9 th , and 16 th , from after school until 5pm. We may try to organize buses to
take kids directly from school to the library. Santa will be coming on December 10 th
along with the annual Christmas tree lighting. There will be no book group in December.
Raise approved for Ellie Brown starting next pay period.
We discussed how we should try to follow RSA 91A more closely for posting of
meetings, minutes, and how we formally vote on issues.
Liz officially resigned from the board on 10/19. We need to look up if she needs
to formally file something with the town.
Treasurer’s Report and Budget:
We went over the 2023 budget which will be turned into the town this month. All
were in favor of the budget with the only edit being to move $500 from Fuel costs to
Dues/Education costs. Laura made a motion to accept budget with the above-
mentioned edit, Beth seconded, all approved.
It was also discussed that we need to get 2 more quotes for mini splits for
heating and cooling. We agree that the mini split project is more aligned with our energy
efficiency goes than the new carpet project, so we will focus our spending on the mini
splits instead of new carpet. We will get additional quotes from AGS and Bill Brown.
Meeting adjourned at 7:21pm.
The next meeting of the Brown Memorial Library Trustees will be held
Wednesday, December 16, 2022, 6:30 p.m. at Brown Memorial Library.
10/19/22
Minutes
Meeting brought to order at 6:35 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak, Laura Beaton, Beth Ann Von Beren, Robin
Steiner, Treasurer Jason Grey, Library Director Ellen Barselle, and Chair Devin
Pendleton
Directors Report:
Ellen presented official job titles, job descriptions and wage ranges for each of
the library positions: Head Librarian, Children’s Librarian, Library Assistant, and Page.
One edit will be made for the library assistant wage range, Ellen said she already
completed this edit but didn’t get a chance to print it.
November programs include Mindware on 11/5 which is a lego program, an art
slide show on 11/19 and poetry group on 11/30.
In December we will have a 3 week after school art program with Anne Kratz on
December 2 nd , 9 th , and 16 th , from after school until 5pm. We may try to organize buses to
take kids directly from school to the library. Santa will be coming on December 10 th
along with the annual Christmas tree lighting. There will be no book group in December.
Raise approved for Ellie Brown starting next pay period.
We discussed how we should try to follow RSA 91A more closely for posting of
meetings, minutes, and how we formally vote on issues.
Liz officially resigned from the board on 10/19. We need to look up if she needs
to formally file something with the town.
Treasurer’s Report and Budget:
We went over the 2023 budget which will be turned into the town this month. All
were in favor of the budget with the only edit being to move $500 from Fuel costs to
Dues/Education costs. Laura made a motion to accept budget with the above-
mentioned edit, Beth seconded, all approved.
It was also discussed that we need to get 2 more quotes for mini splits for
heating and cooling. We agree that the mini split project is more aligned with our energy
efficiency goes than the new carpet project, so we will focus our spending on the mini
splits instead of new carpet. We will get additional quotes from AGS and Bill Brown.
Meeting adjourned at 7:21pm.
The next meeting of the Brown Memorial Library Trustees will be held
Wednesday, December 16, 2022, 6:30 p.m. at Brown Memorial Library.
Brown Memorial Library Trustees Meeting
9/21/22
Minutes
Meeting brought to order at 6:35 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak, Laura Beaton, Maria Storm, Beth Ann Von Beren, Library Director Ellen Barselle, and Chair Devin Pendleton via phone call
Approve July minutes:
Caitlin motioned to approve the August minutes, Beth seconded, and all were in favor.
Treasurer’s Report:
The treasurer was not present at this meeting and therefore the treasure’s report was not reviewed.
Directors Report:
Ellen provided a circulation spreadsheet with the breakdown of library materials checked out. An uptick in numbers for every area was reported for all summer months.
We hosted a program on Marx and an Animal Medium program which were both well attended in August. In September so far, we hosted a poetry tasting that was also well attended and may lead into a regular ongoing poetry program if interest allows. Also, in September the Bradford Elementary 3rd graders game and did a card catalog activity.
Upcoming October programming includes a talk from NH Humanities on cellar holes of New Hampshire on the 24th at 6pm and Halloween Crafts on the 29th from 11am-2pm as a drop-in activity.
The library will have its Fall Book and plant Sale from 9 a.m. to 1 p.m. during Bradford Celebration Day, September 24. We will not be participating in the parade this year.
Laura will be reading a book that was called into question before we reshelve it. The book, “Irreversible Damage: The Transgender Craze Seducing Our Daughters” will be discussed at the next meeting before it is potentially reshelved.
We asked Beth if we could have Fritz clean out the garden bed for winter.
Board Retreat:
We will be asking the Rosewood if we can have our extended trustees meeting/board retreat there on either October 4th,11th, or 18th. Each committee will present their findings (budget, calendar, wage study, goals) and we will come up with 1 year goals and 5 year goals as a board. The meeting will be held from 5:30pm to 8pm.
The next meeting of the Brown Memorial Library Trustees will be held Wednesday, October 19, 2022, 6:30 p.m. at Brown Memorial Library.
9/21/22
Minutes
Meeting brought to order at 6:35 p.m. at Brown Memorial Library
Present: Secretary Caitlin Banaszak, Laura Beaton, Maria Storm, Beth Ann Von Beren, Library Director Ellen Barselle, and Chair Devin Pendleton via phone call
Approve July minutes:
Caitlin motioned to approve the August minutes, Beth seconded, and all were in favor.
Treasurer’s Report:
The treasurer was not present at this meeting and therefore the treasure’s report was not reviewed.
Directors Report:
Ellen provided a circulation spreadsheet with the breakdown of library materials checked out. An uptick in numbers for every area was reported for all summer months.
We hosted a program on Marx and an Animal Medium program which were both well attended in August. In September so far, we hosted a poetry tasting that was also well attended and may lead into a regular ongoing poetry program if interest allows. Also, in September the Bradford Elementary 3rd graders game and did a card catalog activity.
Upcoming October programming includes a talk from NH Humanities on cellar holes of New Hampshire on the 24th at 6pm and Halloween Crafts on the 29th from 11am-2pm as a drop-in activity.
The library will have its Fall Book and plant Sale from 9 a.m. to 1 p.m. during Bradford Celebration Day, September 24. We will not be participating in the parade this year.
Laura will be reading a book that was called into question before we reshelve it. The book, “Irreversible Damage: The Transgender Craze Seducing Our Daughters” will be discussed at the next meeting before it is potentially reshelved.
We asked Beth if we could have Fritz clean out the garden bed for winter.
Board Retreat:
We will be asking the Rosewood if we can have our extended trustees meeting/board retreat there on either October 4th,11th, or 18th. Each committee will present their findings (budget, calendar, wage study, goals) and we will come up with 1 year goals and 5 year goals as a board. The meeting will be held from 5:30pm to 8pm.
The next meeting of the Brown Memorial Library Trustees will be held Wednesday, October 19, 2022, 6:30 p.m. at Brown Memorial Library.
Brown Memorial Library Trustees Meeting
8/15/22
Minutes
Meeting brought to order at 6:00 p.m. at Brown Memorial Library
Present: Chair Devin Pendleton, Treasurer Jason Grey, Secretary Caitlin Banaszak
Laura Beaton, Liz Bouley, Maria Storm, Library Director Ellen Barselle
Approve July minutes:
Jason motioned to approve the June minutes, Laura seconded and all were in
favor.
Treasurer’s Report:
Jason reported that we had some donations come in this month from some
programming (microplastics, storytelling at the park). We had normal expenditures this
month including book buying and regular subscriptions. We discussed including a line
item regularly for unanticipated expenses to try to account for those costs as effectively
and accurately as possible. Otherwise, everything looks good.
Directors Report:
Ellen provided a circulation spreadsheet with the breakdown of library materials
checked out. An uptick in numbers for every area was reported for the second month in
a row.
September programming includes a Caterpillar lab and a Poetry Tasting for
adults. The library is receiving a $100 donation to buy new poetry books for the poetry
tasting, which will be held on September 14 th . Depending on how the poetry tasting
goes, we may add a poetry writing workshop next month as a follow up to the tasting.
We also have a future cellar holes talk potentially in the works.
The Library will have its Fall Book Sale from 9 a.m. to 1 p.m. during Bradford
Celebration Day, September 24.
We discussed the need for a standard response to all book/program challenges,
particularly via email. The response will be something like “Thank you for voicing your
concern, please feel free to come to our next public trustees meeting on [date] at
6:30pm in order to discuss this further.” On a related note, we also discussed how we
choose what books to put on the shelf and a proper vetting process.
The topic of background checks was brought up again. Currently, the law still
doesn’t require them, but we would like to be proactive and plan on adding background
checks for new employees in addition to calling references. We plan to look at other
library policies and see what they currently do and make our final protocol decision from
there.
Administrative tasks discussed – we should get a quote for some mini splitter A/C
units for the building. Make sure to shop around and get multiple quotes. We are also
still looking into solar panels with Granite State Solar.
Lastly, we also need to decide what we are going to do for the September 24 th
parade. Walk? Float? Theme?
Extended Trustees Meeting:
The first annual extended trustees meeting will now be held on October 5 th from
5:30-8:30pm. This meeting will not take the place of our regular September or October
meetings. It is in addition to our regular meetings. We will need to vote in September
meeting on if/how much special projects money can be used to purchase food for the
October extended meeting.
Work group updates: Laura, Maria, and Robin updated our policies and changed
some wording. One new policy was proposed to be added which we will need to finalize
if we all agree. The new policy would be to require that we look at our website every
quarter and see if we need any updates and update accordingly. We also discussed
that if we are going to set new goals for the trustees, we also need to set a goal
schedule for each annual goal. We should also set our meeting schedule in the bylaws.
As a group we should set 1 year and 5 year goals. We also need an investment policy
update.
We currently have 8 trustees but we should have 7, so one person could/should
become and alternate. We should put together an excel spreadsheet with all trustees’
terms on it so that we know what spots we have open and when and we are not relying
on the town to tell us.
New fire exist signs will need to be purchased next year.
The next meeting of the Brown Memorial Library Trustees will be held
Wednesday, September 21, 2022, 6:30 p.m. at Brown Memorial Library.
8/15/22
Minutes
Meeting brought to order at 6:00 p.m. at Brown Memorial Library
Present: Chair Devin Pendleton, Treasurer Jason Grey, Secretary Caitlin Banaszak
Laura Beaton, Liz Bouley, Maria Storm, Library Director Ellen Barselle
Approve July minutes:
Jason motioned to approve the June minutes, Laura seconded and all were in
favor.
Treasurer’s Report:
Jason reported that we had some donations come in this month from some
programming (microplastics, storytelling at the park). We had normal expenditures this
month including book buying and regular subscriptions. We discussed including a line
item regularly for unanticipated expenses to try to account for those costs as effectively
and accurately as possible. Otherwise, everything looks good.
Directors Report:
Ellen provided a circulation spreadsheet with the breakdown of library materials
checked out. An uptick in numbers for every area was reported for the second month in
a row.
September programming includes a Caterpillar lab and a Poetry Tasting for
adults. The library is receiving a $100 donation to buy new poetry books for the poetry
tasting, which will be held on September 14 th . Depending on how the poetry tasting
goes, we may add a poetry writing workshop next month as a follow up to the tasting.
We also have a future cellar holes talk potentially in the works.
The Library will have its Fall Book Sale from 9 a.m. to 1 p.m. during Bradford
Celebration Day, September 24.
We discussed the need for a standard response to all book/program challenges,
particularly via email. The response will be something like “Thank you for voicing your
concern, please feel free to come to our next public trustees meeting on [date] at
6:30pm in order to discuss this further.” On a related note, we also discussed how we
choose what books to put on the shelf and a proper vetting process.
The topic of background checks was brought up again. Currently, the law still
doesn’t require them, but we would like to be proactive and plan on adding background
checks for new employees in addition to calling references. We plan to look at other
library policies and see what they currently do and make our final protocol decision from
there.
Administrative tasks discussed – we should get a quote for some mini splitter A/C
units for the building. Make sure to shop around and get multiple quotes. We are also
still looking into solar panels with Granite State Solar.
Lastly, we also need to decide what we are going to do for the September 24 th
parade. Walk? Float? Theme?
Extended Trustees Meeting:
The first annual extended trustees meeting will now be held on October 5 th from
5:30-8:30pm. This meeting will not take the place of our regular September or October
meetings. It is in addition to our regular meetings. We will need to vote in September
meeting on if/how much special projects money can be used to purchase food for the
October extended meeting.
Work group updates: Laura, Maria, and Robin updated our policies and changed
some wording. One new policy was proposed to be added which we will need to finalize
if we all agree. The new policy would be to require that we look at our website every
quarter and see if we need any updates and update accordingly. We also discussed
that if we are going to set new goals for the trustees, we also need to set a goal
schedule for each annual goal. We should also set our meeting schedule in the bylaws.
As a group we should set 1 year and 5 year goals. We also need an investment policy
update.
We currently have 8 trustees but we should have 7, so one person could/should
become and alternate. We should put together an excel spreadsheet with all trustees’
terms on it so that we know what spots we have open and when and we are not relying
on the town to tell us.
New fire exist signs will need to be purchased next year.
The next meeting of the Brown Memorial Library Trustees will be held
Wednesday, September 21, 2022, 6:30 p.m. at Brown Memorial Library.
Brown Memorial Library Trustees Meeting
7/27/2022
Minutes
Meeting brought to order at 6:00 p.m. at Brown Memorial Library
Present: Chair Devin Pendleton, Treasurer Jason Grey, Laura Beaton, Liz Bouley, Robin Steiner, Maria Storm, Library Director Ellen Barselle
Approve June minutes:
Devin motioned to approve the June minutes, Liz seconded and all were in favor.
Treasurer’s Report:
Jason reported that the second quarter disbursement from the Town (approximately $20k) has been received. He added a line item to the budget to account for keeping up to code on our fire extinguishers. Otherwise, everything looks good.
Directors Report:
Ellen provided a circulation spreadsheet with the breakdown of library materials checked out. She reported an uptick in numbers for every area, and expects the same for July statistics.
The Summer Reading Program has been a great success!
A final program July 28, discussing Gender Equity was presented by Professor Kathleen Farrell of Colby Sawyer College’s Sociology Department. An interesting presentation touched on new language describing gender and sexual identities.
August programs include a presentation on Marxism by Colby Sawyer’s Eric Boyle at 6:30 p.m. August 10, as well as an August 17 presentation by an Animal Communicator, also at 6:30 p.m.
The Library will have its Fall Book Sale from 9 a.m. to 1 p.m. during Bradford Celebration Day, September 24.
Extended September Meeting:
Trustees created 4 committees that will work independently and bring their results to an extended board meeting September 28, 5:30 - 8:00 p.m. Those committees are Calendar, Budget, Wage-Study and Policy.
Storage closet clean out:
Our storage area still needs work. A work date in the fall will be chosen and trustees will help Ellen clean out and create order in the downstairs storage unit.
Meeting adjourned 6:51p.m.
The next meeting of the Brown Memorial Library Trustees will be held Monday, August 15, 2022, 6:00 p.m. at Brown Memorial Library.
7/27/2022
Minutes
Meeting brought to order at 6:00 p.m. at Brown Memorial Library
Present: Chair Devin Pendleton, Treasurer Jason Grey, Laura Beaton, Liz Bouley, Robin Steiner, Maria Storm, Library Director Ellen Barselle
Approve June minutes:
Devin motioned to approve the June minutes, Liz seconded and all were in favor.
Treasurer’s Report:
Jason reported that the second quarter disbursement from the Town (approximately $20k) has been received. He added a line item to the budget to account for keeping up to code on our fire extinguishers. Otherwise, everything looks good.
Directors Report:
Ellen provided a circulation spreadsheet with the breakdown of library materials checked out. She reported an uptick in numbers for every area, and expects the same for July statistics.
The Summer Reading Program has been a great success!
A final program July 28, discussing Gender Equity was presented by Professor Kathleen Farrell of Colby Sawyer College’s Sociology Department. An interesting presentation touched on new language describing gender and sexual identities.
August programs include a presentation on Marxism by Colby Sawyer’s Eric Boyle at 6:30 p.m. August 10, as well as an August 17 presentation by an Animal Communicator, also at 6:30 p.m.
The Library will have its Fall Book Sale from 9 a.m. to 1 p.m. during Bradford Celebration Day, September 24.
Extended September Meeting:
Trustees created 4 committees that will work independently and bring their results to an extended board meeting September 28, 5:30 - 8:00 p.m. Those committees are Calendar, Budget, Wage-Study and Policy.
Storage closet clean out:
Our storage area still needs work. A work date in the fall will be chosen and trustees will help Ellen clean out and create order in the downstairs storage unit.
Meeting adjourned 6:51p.m.
The next meeting of the Brown Memorial Library Trustees will be held Monday, August 15, 2022, 6:00 p.m. at Brown Memorial Library.
Trustees of the Brown Memorial Library
June 15, 2022
Minutes
Meeting called to order at 6:37pm by Devin Pendleton, chair
Members Present: Devin Pendleton (chair), Jason Grey (treasurer), Caitlin Banaszak (secretary), Robin
Steiner, Maria Storm, Laura Beaton, and Ellen Barselle (Library Director)
Treasurer’s Report:
We received $1,500 from the Friends and $1,610 from the book/plant sale. The $1,500 was extra
funding needed for summer programming. It is soon time to ask for our next town appropriation.
All of the trustees dues were paid for the next year for the State library trustees association and mileage
was reimbursed for those who went to the conference.
Our investments were briefly discussed. No news to report.
Should we look into renewable energy? We are wondering what our solar options are and when we
should pursue them or if we should wait for the town to approach us, as the warrant was passed that
town entities should aim to move to all renewable energy. We would like to be proactive and approach
the town energy commission and/or get the ball rolling ourselves. We should add this discussion to the
agenda for the board retreat.
Director’s Report
The summer reading program begins on June 21 st Summer Reading Program starts on June 21 st . Kids will
be able to choose from several reading logs. Prizes will be awarded for every hour read. After five hours
kids can enter the raffle to win one of many prizes. Summer reading program can be found on FB and
our website.
On July 13 th from 6:00-7:00pm we will be hosting a program, Plastic Free July: Bradford Energy
Committee lead a program on how to reduce plastic use. Movie: Microplastics will be shown with a
discussion to follow.
On Saturday, July 23 rd from 11:00-12:00 Simon Brooks will perform on in E. Main St. garden. Following
storytelling will be a brainstorming session to determine play space ideas for children.
On Thursday, July 28thfrom 6:30-7:30pm, we will host a Gender Equality Program led by Kathleen
Farrell, Ph.D., Prof of Sociology for Colby-Sawyer College.
We would like to do “No Mow May” next year with an informative poster and maybe find someone to
come do a Bee Talk program.
We have previously approved buying Microsoft products for library computers so Ellen is free to
purchase those whenever she is ready.
We discussed that library data from all NH towns in on the State Libraries website and this could be a
good tool to get ourselves acquainted with so we can compare ourselves with other libraries in terms of
budget and employee pay. Ellen sends them Bradford’s data every year so we are also on the data page.
Prizes for the summer reading program this year will be actual things instead of experiences to ensure
that the children actual get the prize. We also discussed doing more wooden toys instead of plastic as
prizes for plastic-free July.
Bradford celebration day is September 24 th and we should plan to do something for the parade – float or
just a themed walk?
We need to solidify what we will be discussing at the library trustees retreat in September. Budget,
programming, review of policy manual, wages, evaluations, establish yearly timelines of which month
we do specific things so that it is more organized, energy efficiency, maintenance and upkeep, get a new
carpet quote since our current quote is outdated.
Motion to adjourn at 7:22pm.
Next Meeting will be on July 20, 2022.
June 15, 2022
Minutes
Meeting called to order at 6:37pm by Devin Pendleton, chair
Members Present: Devin Pendleton (chair), Jason Grey (treasurer), Caitlin Banaszak (secretary), Robin
Steiner, Maria Storm, Laura Beaton, and Ellen Barselle (Library Director)
Treasurer’s Report:
We received $1,500 from the Friends and $1,610 from the book/plant sale. The $1,500 was extra
funding needed for summer programming. It is soon time to ask for our next town appropriation.
All of the trustees dues were paid for the next year for the State library trustees association and mileage
was reimbursed for those who went to the conference.
Our investments were briefly discussed. No news to report.
Should we look into renewable energy? We are wondering what our solar options are and when we
should pursue them or if we should wait for the town to approach us, as the warrant was passed that
town entities should aim to move to all renewable energy. We would like to be proactive and approach
the town energy commission and/or get the ball rolling ourselves. We should add this discussion to the
agenda for the board retreat.
Director’s Report
The summer reading program begins on June 21 st Summer Reading Program starts on June 21 st . Kids will
be able to choose from several reading logs. Prizes will be awarded for every hour read. After five hours
kids can enter the raffle to win one of many prizes. Summer reading program can be found on FB and
our website.
On July 13 th from 6:00-7:00pm we will be hosting a program, Plastic Free July: Bradford Energy
Committee lead a program on how to reduce plastic use. Movie: Microplastics will be shown with a
discussion to follow.
On Saturday, July 23 rd from 11:00-12:00 Simon Brooks will perform on in E. Main St. garden. Following
storytelling will be a brainstorming session to determine play space ideas for children.
On Thursday, July 28thfrom 6:30-7:30pm, we will host a Gender Equality Program led by Kathleen
Farrell, Ph.D., Prof of Sociology for Colby-Sawyer College.
We would like to do “No Mow May” next year with an informative poster and maybe find someone to
come do a Bee Talk program.
We have previously approved buying Microsoft products for library computers so Ellen is free to
purchase those whenever she is ready.
We discussed that library data from all NH towns in on the State Libraries website and this could be a
good tool to get ourselves acquainted with so we can compare ourselves with other libraries in terms of
budget and employee pay. Ellen sends them Bradford’s data every year so we are also on the data page.
Prizes for the summer reading program this year will be actual things instead of experiences to ensure
that the children actual get the prize. We also discussed doing more wooden toys instead of plastic as
prizes for plastic-free July.
Bradford celebration day is September 24 th and we should plan to do something for the parade – float or
just a themed walk?
We need to solidify what we will be discussing at the library trustees retreat in September. Budget,
programming, review of policy manual, wages, evaluations, establish yearly timelines of which month
we do specific things so that it is more organized, energy efficiency, maintenance and upkeep, get a new
carpet quote since our current quote is outdated.
Motion to adjourn at 7:22pm.
Next Meeting will be on July 20, 2022.
Trustees of the Brown Memorial Library
May 18, 2022
Minutes
Meeting called to order at 6:30pm by Devin Pendleton, chair
Members Present: Devin Pendleton (chair), Jason Grey (treasurer), Caitlin Banaszak (secretary), Robin Steiner, Maria Storm, Elizabeth Bouley, Laura Beaton, Beth Ann von Beren, and Ellen Barselle (Library Director)
Approval of the April 2022 minutes: Laura motioned to approve the minutes as written for the May 2022 library board of trustees meeting. Devin seconded and the motion was approved.
Treasurer’s Report:
All employees received their raise, including retroactively from the beginning of the year. Reminded/approval that all trustees who went to the spring library trustees conference in Concord should submit their mileage for reimbursement. Otherwise it was a regular month with nothing noteworthy.
Director’s Report
The summer reading program events have been scheduled. They include Steve Blunt July 6th at 1pm, Aquatic Creatures/Squam Lake July 13 at 1pm, Robert Rivast Mime/Juggler July 20th at 1pm, and Ocean art through Children’s museum of NH July 27 at 1pm.
Other program ideas that have been discussed but not scheduled include Pat Anderson, Jane O’Neil, Katherine Guadet, Kathleen Farrell, Jody Croty, and Pontine Theater. There was also discussion of a potential caterpillar lab in September. We would like to book as many of these programs as we can with the previously approved programming budget.
According to new law, new hires now require background checks, however there are different levels of checks so we will need to read deeper into the bill in order to decide which kind of background check we will specifically require.
Ellen is starting up new monthly staff meetings with her staff. For employee reviews, Ellen will review staff and her staff with review her in addition to the board of trustees reviewing Ellen as well.
NH Library Trustees Spring Conference
Ellen, Devin, and Beth Ann attended the conference. Beth told us about the concept of human/live libraries, where people tell their individual stories. Devin went to talks for keeping strategic plan going and budgeting. Ellen went to a talk about book challenges and 1st amendment discussions. We as a library need to be transparent about the book challenge process. There will be a virtual recap on the conference on June 2nd.
We also confirmed that we have a reciprocal agreement with the Newbury Public Library.
Trustee Retreat
We would like to hold a ½ day (max) trustee retreat with the goal of solidifying the budget needs for next year before submitting to the town in October. We are looking at mid September for this retreat and discussed a few options for location.
Next Meeting:
At the next trustees meeting we will need to nail down what we are specifically going to discuss at the retreat and potentially form subcommittees if deemed necessary to successfully address all of out major focus areas. The annual budget will definitely be on the retreat agenda and we may want Jason to write up a draft for us so we have a basic framework to start with.
Motion to adjourn at 7:11pm.
Next Meeting will be on June 15, 2022.
May 18, 2022
Minutes
Meeting called to order at 6:30pm by Devin Pendleton, chair
Members Present: Devin Pendleton (chair), Jason Grey (treasurer), Caitlin Banaszak (secretary), Robin Steiner, Maria Storm, Elizabeth Bouley, Laura Beaton, Beth Ann von Beren, and Ellen Barselle (Library Director)
Approval of the April 2022 minutes: Laura motioned to approve the minutes as written for the May 2022 library board of trustees meeting. Devin seconded and the motion was approved.
Treasurer’s Report:
All employees received their raise, including retroactively from the beginning of the year. Reminded/approval that all trustees who went to the spring library trustees conference in Concord should submit their mileage for reimbursement. Otherwise it was a regular month with nothing noteworthy.
Director’s Report
The summer reading program events have been scheduled. They include Steve Blunt July 6th at 1pm, Aquatic Creatures/Squam Lake July 13 at 1pm, Robert Rivast Mime/Juggler July 20th at 1pm, and Ocean art through Children’s museum of NH July 27 at 1pm.
Other program ideas that have been discussed but not scheduled include Pat Anderson, Jane O’Neil, Katherine Guadet, Kathleen Farrell, Jody Croty, and Pontine Theater. There was also discussion of a potential caterpillar lab in September. We would like to book as many of these programs as we can with the previously approved programming budget.
According to new law, new hires now require background checks, however there are different levels of checks so we will need to read deeper into the bill in order to decide which kind of background check we will specifically require.
Ellen is starting up new monthly staff meetings with her staff. For employee reviews, Ellen will review staff and her staff with review her in addition to the board of trustees reviewing Ellen as well.
NH Library Trustees Spring Conference
Ellen, Devin, and Beth Ann attended the conference. Beth told us about the concept of human/live libraries, where people tell their individual stories. Devin went to talks for keeping strategic plan going and budgeting. Ellen went to a talk about book challenges and 1st amendment discussions. We as a library need to be transparent about the book challenge process. There will be a virtual recap on the conference on June 2nd.
We also confirmed that we have a reciprocal agreement with the Newbury Public Library.
Trustee Retreat
We would like to hold a ½ day (max) trustee retreat with the goal of solidifying the budget needs for next year before submitting to the town in October. We are looking at mid September for this retreat and discussed a few options for location.
Next Meeting:
At the next trustees meeting we will need to nail down what we are specifically going to discuss at the retreat and potentially form subcommittees if deemed necessary to successfully address all of out major focus areas. The annual budget will definitely be on the retreat agenda and we may want Jason to write up a draft for us so we have a basic framework to start with.
Motion to adjourn at 7:11pm.
Next Meeting will be on June 15, 2022.
Brown Memorial Library Trustees Meeting
4/20/2022
Minutes
Meeting brought to order at 6:30 p.m. at Brown Memorial Library
Swear in new Trustees- Erica Gross, Town Clerk:
Trustees Liz Bouley and Beth Ann von Beren were sworn in at the start of the meeting.
Approve March minutes:
Maria motioned to approve the March minutes, Jason seconded and all were in favor.
Election of Officers- Chair, Treasurer and Secretary
Chair: Devin was nominated by Caitlin, Laura seconded and all were in favor
Treasurer: Jason was nominated by Laura, Caitlin seconded and all were in favor
Secretary: Caitlin was nominated by Jason, Devin seconded and all were in favor
Treasurer’s Report:
Jason reported that the $50,000 from a previous CD is now invested in the stock per the Board's prior decision. Also, he asked for and received the 2022 1st quarter disbursement from the Town (approximately $20k)
Directors Report:
Ellen provided a circulation spreadsheet with the breakdown of library materials checked out. She reported that about 120 kids participated in the Easter Egg Hunt.
The Summer Reading Program, following the year's library theme of "Oceans of Possibility" is in the planning stages. Confirmed events so far include a program on Sea Critters by Squam Lake Science Center, a caterpillar lab and possibly a juggling and comedy act.
Other programming possibilities throughout the year include Specialty food and culture events (Indian food, maybe Palestinian presentation), a "Paper Cutter" event, and a presentation on gender identity.
Trustee Manual Review:
Maria presented a packet to each Trustee that includes a job description of a library trustee, as well as a new trustee orientation, and the bylaws of BML. Trustees will review materials and be prepared to discuss at next meeting.
Furnace Cleaning: Ellen will look into this and get a couple quotes on routine maintenance
Review employee wages and raises:
The Board agreed to implement the previously agreed upon 5.8% COLA for all active employees, which was approved by town voters.
Storage closet clean out:
Some surplus and outdated materials were recycled or donated. Ellen will
determine what else needs to be done in our storage area.
Upcoming Events and Programs
May 10, 2022- NHLTA Spring Conference @ the Grappone Center in Concord, NH
May 28, 2022- Library Plant and Book and Bake Sale 9am-1pm
July- Summer Reading Program “Ocean of Possibilities”
The next meeting of the Brown Memorial Library Trustees will be held on Wednesday, May 18, 2022 at 6:30 at the Brown Memorial Library.
4/20/2022
Minutes
Meeting brought to order at 6:30 p.m. at Brown Memorial Library
Swear in new Trustees- Erica Gross, Town Clerk:
Trustees Liz Bouley and Beth Ann von Beren were sworn in at the start of the meeting.
Approve March minutes:
Maria motioned to approve the March minutes, Jason seconded and all were in favor.
Election of Officers- Chair, Treasurer and Secretary
Chair: Devin was nominated by Caitlin, Laura seconded and all were in favor
Treasurer: Jason was nominated by Laura, Caitlin seconded and all were in favor
Secretary: Caitlin was nominated by Jason, Devin seconded and all were in favor
Treasurer’s Report:
Jason reported that the $50,000 from a previous CD is now invested in the stock per the Board's prior decision. Also, he asked for and received the 2022 1st quarter disbursement from the Town (approximately $20k)
Directors Report:
Ellen provided a circulation spreadsheet with the breakdown of library materials checked out. She reported that about 120 kids participated in the Easter Egg Hunt.
The Summer Reading Program, following the year's library theme of "Oceans of Possibility" is in the planning stages. Confirmed events so far include a program on Sea Critters by Squam Lake Science Center, a caterpillar lab and possibly a juggling and comedy act.
Other programming possibilities throughout the year include Specialty food and culture events (Indian food, maybe Palestinian presentation), a "Paper Cutter" event, and a presentation on gender identity.
Trustee Manual Review:
Maria presented a packet to each Trustee that includes a job description of a library trustee, as well as a new trustee orientation, and the bylaws of BML. Trustees will review materials and be prepared to discuss at next meeting.
Furnace Cleaning: Ellen will look into this and get a couple quotes on routine maintenance
Review employee wages and raises:
The Board agreed to implement the previously agreed upon 5.8% COLA for all active employees, which was approved by town voters.
Storage closet clean out:
Some surplus and outdated materials were recycled or donated. Ellen will
determine what else needs to be done in our storage area.
Upcoming Events and Programs
May 10, 2022- NHLTA Spring Conference @ the Grappone Center in Concord, NH
May 28, 2022- Library Plant and Book and Bake Sale 9am-1pm
July- Summer Reading Program “Ocean of Possibilities”
The next meeting of the Brown Memorial Library Trustees will be held on Wednesday, May 18, 2022 at 6:30 at the Brown Memorial Library.
Trustees of the Brown Memorial Library
March 16, 2022
Minutes
Meeting called to order at 6:35pm by Devin Pendleton, chair
Members Present: Devin Pendleton (chair), Jason Grey (treasurer), Caitlin Banaszak (acting secretary), Robin Steiner, Maria Storm, Elizabeth Bouley, and Ellen Barselle (Library Director)
Approval of the February 2022 minutes: Devin motioned to approve the minutes as written for the February 2022 library board of trustees meeting. Jason seconded and the motion was approved.
Treasurer’s Report:
We discussed a retroactive pay increase for library staff going back to January 1, 2022 for the amount previously agreed upon (5.8%) once we get the town appropriation. Heating fuel savings were discussed, we will most likely see an increase in overall savings over time. We discussed our investment account again – the money is in the TD investment account awaiting board to select fund to invest in, Maria has suggestions to email to Jason. The full $50,000 is in the account.
Director’s Report
The annual Easter Egg Hunt will be held on April 16th at 11am.
Book Challenges – We discussed our policy on challenging books on the library shelves. We do currently have a reconsideration form if a town member wants to remove a book from the library. The form can be filled out and then the library trustees will review it and make a decision. Community members are always welcome to sit in on trustee meetings and can review these concerns with us. Furthermore, we discussed adding in a policy for how new book purchases are decided upon. Ellen discussed how she currently aims to select books from both the majority point of view and the minority point of view in order to curate a well-rounded library. The question was raised on whether or not we need a more specific policy for selecting books on controversial topics. Board members all agreed that we are happy with how the book selection process is currently operating but Robin volunteered to pull up the school library policy to compare. To reiterate, town members are always welcome to come to the board of trusses to discuss a problem with a book at any time.
The storage unit needs to be cleaned out. We have created a storage unit cleaning committee. We would like to create room for the FRIENDS of the library to use that space as well.
Spring conference – The spring conference will be held on Tuesday, May 10 from 8am-3:45pm at the Grappone Center in Concord. Devin, Maria, and Ellen said they will be going. Mileage for travel is reimbursable.
Next Meeting:
At the next trustees meeting we will be electing a new chair, treasurer, and secretary. We will also set goals of the board for the year and have everyone read a simplified manual. We also need to make sure that all new members have been sworn in at the town office.
Motion to adjourn at 7:11pm.
March 16, 2022
Minutes
Meeting called to order at 6:35pm by Devin Pendleton, chair
Members Present: Devin Pendleton (chair), Jason Grey (treasurer), Caitlin Banaszak (acting secretary), Robin Steiner, Maria Storm, Elizabeth Bouley, and Ellen Barselle (Library Director)
Approval of the February 2022 minutes: Devin motioned to approve the minutes as written for the February 2022 library board of trustees meeting. Jason seconded and the motion was approved.
Treasurer’s Report:
We discussed a retroactive pay increase for library staff going back to January 1, 2022 for the amount previously agreed upon (5.8%) once we get the town appropriation. Heating fuel savings were discussed, we will most likely see an increase in overall savings over time. We discussed our investment account again – the money is in the TD investment account awaiting board to select fund to invest in, Maria has suggestions to email to Jason. The full $50,000 is in the account.
Director’s Report
The annual Easter Egg Hunt will be held on April 16th at 11am.
Book Challenges – We discussed our policy on challenging books on the library shelves. We do currently have a reconsideration form if a town member wants to remove a book from the library. The form can be filled out and then the library trustees will review it and make a decision. Community members are always welcome to sit in on trustee meetings and can review these concerns with us. Furthermore, we discussed adding in a policy for how new book purchases are decided upon. Ellen discussed how she currently aims to select books from both the majority point of view and the minority point of view in order to curate a well-rounded library. The question was raised on whether or not we need a more specific policy for selecting books on controversial topics. Board members all agreed that we are happy with how the book selection process is currently operating but Robin volunteered to pull up the school library policy to compare. To reiterate, town members are always welcome to come to the board of trusses to discuss a problem with a book at any time.
The storage unit needs to be cleaned out. We have created a storage unit cleaning committee. We would like to create room for the FRIENDS of the library to use that space as well.
Spring conference – The spring conference will be held on Tuesday, May 10 from 8am-3:45pm at the Grappone Center in Concord. Devin, Maria, and Ellen said they will be going. Mileage for travel is reimbursable.
Next Meeting:
At the next trustees meeting we will be electing a new chair, treasurer, and secretary. We will also set goals of the board for the year and have everyone read a simplified manual. We also need to make sure that all new members have been sworn in at the town office.
Motion to adjourn at 7:11pm.
Trustees of the Brown Memorial Library
Feb. 16, 2022
Minutes
Meeting called to order at 6:30 p.m. by Jason Grey, acting Chair
Members Present: Jason Grey (Treasurer), Laura Beaton (secretary), Maria Storm, Elizabeth Bouley, Library Director Ellen Barselle
Approval of January 2022 minutes : Jason motioned to approve the minutes as written with the correction of the last line of the Treasurer’s Report, removing the word “active” regarding the investment account. Liz seconded and the motion was approved.
Treasurer’s Report:
Jason reported that we are in good standing as we await approval of this year’s proposed budget at the Town Meeting in March. A short discussion was held about our Investment Fund not representing the mutual funds the board had agreed to invest in and has been looking into similar such funds. Maria will also check with her contacts about other possibilities.
The Town Audit is underway and Jason has been busy gathering and providing all of the necessary documents to comply with this process.
Directors Report:
Ellen confirmed the policy regarding payment of staff due to inclement weather. She also mentioned that the basement needs a major cleanout and we discussed the possibility of securing help from students at Kearsarge Regional High School who need community service hours. A committee was formed to assist Ellen in this endeavor; Laura and Liz volunteered to assist.
The Friends of BML are hosting an online program, African American Soldiers and Sailors of New Hampshire during the American Revolution on Thursday, Feb. 24 at 7 p.m. Details for attending will be available at the Library and the Friends Websites.
Trustee Positions Open: 3 positions are open and only Devin Pendleton’s name is on the ballot for the upcoming March 8 election. Additionally, both current appointed trustees, Liz Bouley and Robin Steiner, are write-in candidates for the 2 year term (Liz) and 3 year term (Robin).
A motion to adjourn was made by Liz and seconded by Maria. All were in favor and the meeting adjourned at 7:19.
The Next Trustees of Brown Memorial Library Meeting will be held Wednesday, March 16, 2022 at 6:30pm.
Feb. 16, 2022
Minutes
Meeting called to order at 6:30 p.m. by Jason Grey, acting Chair
Members Present: Jason Grey (Treasurer), Laura Beaton (secretary), Maria Storm, Elizabeth Bouley, Library Director Ellen Barselle
Approval of January 2022 minutes : Jason motioned to approve the minutes as written with the correction of the last line of the Treasurer’s Report, removing the word “active” regarding the investment account. Liz seconded and the motion was approved.
Treasurer’s Report:
Jason reported that we are in good standing as we await approval of this year’s proposed budget at the Town Meeting in March. A short discussion was held about our Investment Fund not representing the mutual funds the board had agreed to invest in and has been looking into similar such funds. Maria will also check with her contacts about other possibilities.
The Town Audit is underway and Jason has been busy gathering and providing all of the necessary documents to comply with this process.
Directors Report:
Ellen confirmed the policy regarding payment of staff due to inclement weather. She also mentioned that the basement needs a major cleanout and we discussed the possibility of securing help from students at Kearsarge Regional High School who need community service hours. A committee was formed to assist Ellen in this endeavor; Laura and Liz volunteered to assist.
The Friends of BML are hosting an online program, African American Soldiers and Sailors of New Hampshire during the American Revolution on Thursday, Feb. 24 at 7 p.m. Details for attending will be available at the Library and the Friends Websites.
Trustee Positions Open: 3 positions are open and only Devin Pendleton’s name is on the ballot for the upcoming March 8 election. Additionally, both current appointed trustees, Liz Bouley and Robin Steiner, are write-in candidates for the 2 year term (Liz) and 3 year term (Robin).
A motion to adjourn was made by Liz and seconded by Maria. All were in favor and the meeting adjourned at 7:19.
The Next Trustees of Brown Memorial Library Meeting will be held Wednesday, March 16, 2022 at 6:30pm.
Trustees of the Brown Memorial Library
Jan. 19, 2022
Minutes
Remote Meeting began at 6:30
Members Present: Devin Pendleton (Chair), Laura Beaton (secretary), Caitlin Banaszak, Jason Grey (Treasurer), Maria Storm, Robin Steiner, Library Director Ellen Barselle, Elizabeth Bouley,
Approval of December 2021 minutes : Devin motioned to approve the minutes, Jason seconded and motion was approved.
Directors Report:
This month, staffing issues were again addressed by Ellen. A combination of illness, family emergencies and other factors have resulted in occasional instances of Ellen working solo, but so far staffing has kept the library open according to schedule. Laurie Buchar will resume her Monday shift from 9:30 - 12:30 and Ellen thanked trustee Maria for conducting Storytime.
Program planning for the coming year will begin later this winter. December’s Santa visit was a big success! The Friends of BML are hosting an online program, African American Soldiers and Sailors of New Hampshire during the American Revolution on Thursday, Feb. 24 at 7 p.m. Details for attending will be available at the Library and the Friends.
The Friends are also being contacted for details on a Valentine’s Craft project.
An active book group continues to meet monthly. Contact the Library for details of the next book and meeting date.
A discussion regarding fewer patrons attending the library took place. The consensus was that Covid was the main reason for the decline in patronage visits: the library closing its doors in 2019, the need for wearing masks, the caution of families and patrons during this time have made a big impact on those figures. Caitlin shed some light on the decline by stating that her own family accounted for about 450 of the 8,000 plus yearly visits by patrons before Covid hit. Now that number is greatly reduced not only for reasons associated with Covid but also because her kids are attending school.
Treasurer’s Report:
Jason’s key takeaway for the year-end budget is that donations were up, maintenance expenses remained about the same and tech expenses were slightly higher. We are in good standing as we await approval of this year’s proposed budget at the Town Meeting in March.
The Library’s investment account is now open and active.
Chair Devin received notification of trustee terms up for reelection and will check for clarification to ensure that the Board is fully staffed to its 7 member capacity. Any interested prospective board members should contact the Library for details.
With no other business to conduct, the meeting was adjourned at 7:00 p.m.
The Next Trustees of Brown Memorial Library Meeting will be held Wednesday, February 16, 2022 at 6:30pm.
Trustee Meeting / Brown Memorial Library Dec. 15, 2021 Minutes
Remote Meeting began at 6:30
Members Present: Devin Pendleton (Chair), Laura Beaton (secretary), Caitlin Banaszak, Elizabeth Bouley, Jason Grey (Treasurer), Maria Storm, Robin Steiner, Library Director Ellen Barselle
Approval of September and October 2021 minutes : Jason motioned to approve the minutes, Caitlin seconded and motion was approved.
Directors Report: Staffing issues were the first order of business Ellen addressed. Dustin and Maggie are no longer employees of BML, having both given their notices. Ellen has hired Kate Cusick, Jillian Welch, and Ellie Brown. Laurie Buchar will resume her Monday shift from 9:30 - 12:30 next month starting on January 24th. Mariah Storm has been doing story-time in the interim. In light of these new hires, Ellen suggested the Board develop an updated employed hiring process. The board agreed and this item will be addressed at the Jan. trustee meeting. During the recent energy upgrades to the library, a new hole in the roof was discovered and a repair was necessary, at the cost of $425. Since the Town has reinstituted the mask mandate on Dec. 14th, the Library has posted signs that masks are required by all, in order to comply with this regulation.
Treasurer’s Report: Jason said that the totality of the years’ allotted fund by the town has now been received. There is usually a lag period between the year end allotment and the first allotment of the new year, due to the date of the Town Meeting. However, he said that we are looking good, especially with the help of the generous donations we received this year. Due to ongoing back and forth communication with TD Ameritrade regarding the library’s status of being town funded as well as being a nonprofit, he is still waiting for confirmation regarding our tax liabilities in order to open an account.
With no other business to conduct, the meeting was adjourned at 6:58 p.m.
The Next Trustees of Brown Memorial Library Meeting will be held on Wednesday, January 19, 2022 at 6:30pm, live or on-line to be determined.
Trustee meeting on November 17th was cancelled. Next meeting scheduled for December 15th @ 6:30pm.
Trustees of the Brown Memorial Library Minutes
Oct. 20, 2021
Trustees Present: Devin Pendleton (Chair), Jason Grey (Treasurer), Laura Beaton (Secretary), Caitlin Banaszak, Maria Storm, Robin Steiner and Library Director Ellen Barselle
Devin called the meeting to order at 6:34 pm in the Library.
Treasurer’s Report: Devin motioned to accept the report as written, Maria seconded, and all were in favor.
The 2022 proposed budget was drafted, and included a 5.8% increase in salaries and payroll. Devin made a motion to approve the 2022 budget of $82,560. Maria seconded the motion and all were in favor. The budget was due to be presented to the Town by Oct. 28.
Directors Report:
Circulation and patronage remain steady.
Storytime will resume Monday, Nov. 1 from 10 - 11:00 a.m. Trustee Maria Storm volunteered to conduct the storytime in person. Children of all ages are welcome, with parent or guardian supervision. Masks for unvaccinated are required for this group.
A Holiday take-home craft will be available for children to enjoy as we get closer to the holiday season.
A Holiday Extravaganza is in the works for Saturday, Dec. 11 from 4 - 6:00 p.m. Events will include a Tree-lighting ceremony, a Visit from Santa, and possibly the singing of Christmas Carols.
Book Group - the book for November is the Dictionary of Lost Words at a date still to be determined. The group is open to everyone, and multiple copies of the book will be on reserve. Check in at the library to obtain a copy of the latest reading selection and for the date of the meeting.
The meeting was adjourned at 7:35 p.m.
The Next Trustees of Brown Memorial Library Meeting will be Wednesday, Nov. 17, at 6:30 p.m. Library Board meetings are held the 3rd Wednesday of every month at the Library.
Oct. 20, 2021
Trustees Present: Devin Pendleton (Chair), Jason Grey (Treasurer), Laura Beaton (Secretary), Caitlin Banaszak, Maria Storm, Robin Steiner and Library Director Ellen Barselle
Devin called the meeting to order at 6:34 pm in the Library.
Treasurer’s Report: Devin motioned to accept the report as written, Maria seconded, and all were in favor.
The 2022 proposed budget was drafted, and included a 5.8% increase in salaries and payroll. Devin made a motion to approve the 2022 budget of $82,560. Maria seconded the motion and all were in favor. The budget was due to be presented to the Town by Oct. 28.
Directors Report:
Circulation and patronage remain steady.
Storytime will resume Monday, Nov. 1 from 10 - 11:00 a.m. Trustee Maria Storm volunteered to conduct the storytime in person. Children of all ages are welcome, with parent or guardian supervision. Masks for unvaccinated are required for this group.
A Holiday take-home craft will be available for children to enjoy as we get closer to the holiday season.
A Holiday Extravaganza is in the works for Saturday, Dec. 11 from 4 - 6:00 p.m. Events will include a Tree-lighting ceremony, a Visit from Santa, and possibly the singing of Christmas Carols.
Book Group - the book for November is the Dictionary of Lost Words at a date still to be determined. The group is open to everyone, and multiple copies of the book will be on reserve. Check in at the library to obtain a copy of the latest reading selection and for the date of the meeting.
The meeting was adjourned at 7:35 p.m.
The Next Trustees of Brown Memorial Library Meeting will be Wednesday, Nov. 17, at 6:30 p.m. Library Board meetings are held the 3rd Wednesday of every month at the Library.
Trustees of the Brown Memorial Library Minutes
Sept. 29, 2021
Trustees Present: Devin Pendleton (Chair), Laura Beaton (Secretary), Caitlin Banaszak, Maria Storm, Liz Bouley, Robin Steiner and Library Director Ellen Barselle
Devin called the meeting to order at 6:30 pm in the Library.
Treasurer’s Report: Jason sent financial statements to Trustees electronically. There were no issues to discuss. The Book Sale of Sept. 25 netted $300, and Halloween Costume swap reaped $180.
Directors Report: The digitizing of the library’s collection is complete! The recently purchased computer is installed and running. Our Online Catalog is now available for patron use. Catalog may be accessed via the library’s webpage. Each patron will or has already received their unique patron ID number. Contact the Library with questions or concerns.
Circulation and patronage remain steady, while programming has increased slightly.
Halloween treats, including Free Books for Children will be available in front of the Library on Halloween Eve, Oct. 31.
Book Group: is now the 4th Wed. of the month and is open to all. Check in at the library to obtain a copy of the latest reading selection.
Trustees will join Friends of BML at the Friends’ Annual Meeting on Sunday, October 17 for a Meet and Greet.
Devin made a motion to adjourn the meeting at 7:00 p.m. Liz seconded, all were in favor.
The Next Trustees of Brown Memorial Library Meeting will be Wednesday,October 20, at 6:30 pm in the Library. Library Board meetings are held the 3rd Wednesday of every month at the Library.
Sept. 29, 2021
Trustees Present: Devin Pendleton (Chair), Laura Beaton (Secretary), Caitlin Banaszak, Maria Storm, Liz Bouley, Robin Steiner and Library Director Ellen Barselle
Devin called the meeting to order at 6:30 pm in the Library.
Treasurer’s Report: Jason sent financial statements to Trustees electronically. There were no issues to discuss. The Book Sale of Sept. 25 netted $300, and Halloween Costume swap reaped $180.
Directors Report: The digitizing of the library’s collection is complete! The recently purchased computer is installed and running. Our Online Catalog is now available for patron use. Catalog may be accessed via the library’s webpage. Each patron will or has already received their unique patron ID number. Contact the Library with questions or concerns.
Circulation and patronage remain steady, while programming has increased slightly.
Halloween treats, including Free Books for Children will be available in front of the Library on Halloween Eve, Oct. 31.
Book Group: is now the 4th Wed. of the month and is open to all. Check in at the library to obtain a copy of the latest reading selection.
Trustees will join Friends of BML at the Friends’ Annual Meeting on Sunday, October 17 for a Meet and Greet.
Devin made a motion to adjourn the meeting at 7:00 p.m. Liz seconded, all were in favor.
The Next Trustees of Brown Memorial Library Meeting will be Wednesday,October 20, at 6:30 pm in the Library. Library Board meetings are held the 3rd Wednesday of every month at the Library.
Brown Memorial Library Trustee Meeting Notes:
August 15, 2021. Devin called meeting to order at 6:35pm.
Attendance: Devin Pendleton (chair), Jason Grey (treasurer), Ellen Barselle (Library Director), Mariah Storm, and Laura Beaton (remote call-in)
Approval of July minutes: Motion to approve was made, seconded, and all were in favor.
Treasurer's Report: Jason reviewed the budget with the group. Finances were on track. We will be using TD Ameritrade, once we're set up, and Luke, from Raymond James Investment firm, will be our advisor. We all agreed it wasn't advisable to put money in at the top of the market. Instead, we will put 10,000 dollars in for five months. We made a motion to agree to paying 1,296.00 to move along the Shakes to Shingles project for energy efficiency and insulating the library.
Director's Report: Summer reading program was a success with five programs and 144 participants.
Digitization is 98% finished, NH books are what is left to complete. Ellen believes the Apollo/Biblionex program will be online for patrons at the end of the month. Ellen needs a circulation computer. Trustees made a motion that Ellen could spend up to 1,500 dollars for a computer, monitor, and scanner for circulation desk. Deb is taking a month and a half off and Ellen will most likely need to hire someone to help in the interim and for other fill-in needs. Story time is posponed for the fall/winter due to insecurity of having groups, especially children, in the library due to the new Delta Variant virus.
Fundraiser: Saturday, 9/25/21, Halloween costume for donation will be held on the front lawn with the FRIENDS of Brown Memorial Library's help. Book sale will be run by trustee. Both will take place on September 25th from 9-1.Ellen will connect with Mr. Chouinard (KRSD Bradford School principal) to help get the word out that we are in need of Halloween costumes.
Virtual Program / FRIENDS of Library: NH Humanities and FRIENDS OF BML will be holding a virtual program on A History of Brewing Beer in NH on September 22nd at 7:00pm.
FRIENDS Annual Meeting will be held on Sunday, 10/10, at 11:00am. Brunch and meeting at the library.
Next meeting will be held on Wednesday, 9/15, at 6:30pm. Meeting adjourned at 7:20pm.
Sincerely,
Ellen Barselle (acting secretary for group)
August 15, 2021. Devin called meeting to order at 6:35pm.
Attendance: Devin Pendleton (chair), Jason Grey (treasurer), Ellen Barselle (Library Director), Mariah Storm, and Laura Beaton (remote call-in)
Approval of July minutes: Motion to approve was made, seconded, and all were in favor.
Treasurer's Report: Jason reviewed the budget with the group. Finances were on track. We will be using TD Ameritrade, once we're set up, and Luke, from Raymond James Investment firm, will be our advisor. We all agreed it wasn't advisable to put money in at the top of the market. Instead, we will put 10,000 dollars in for five months. We made a motion to agree to paying 1,296.00 to move along the Shakes to Shingles project for energy efficiency and insulating the library.
Director's Report: Summer reading program was a success with five programs and 144 participants.
Digitization is 98% finished, NH books are what is left to complete. Ellen believes the Apollo/Biblionex program will be online for patrons at the end of the month. Ellen needs a circulation computer. Trustees made a motion that Ellen could spend up to 1,500 dollars for a computer, monitor, and scanner for circulation desk. Deb is taking a month and a half off and Ellen will most likely need to hire someone to help in the interim and for other fill-in needs. Story time is posponed for the fall/winter due to insecurity of having groups, especially children, in the library due to the new Delta Variant virus.
Fundraiser: Saturday, 9/25/21, Halloween costume for donation will be held on the front lawn with the FRIENDS of Brown Memorial Library's help. Book sale will be run by trustee. Both will take place on September 25th from 9-1.Ellen will connect with Mr. Chouinard (KRSD Bradford School principal) to help get the word out that we are in need of Halloween costumes.
Virtual Program / FRIENDS of Library: NH Humanities and FRIENDS OF BML will be holding a virtual program on A History of Brewing Beer in NH on September 22nd at 7:00pm.
FRIENDS Annual Meeting will be held on Sunday, 10/10, at 11:00am. Brunch and meeting at the library.
Next meeting will be held on Wednesday, 9/15, at 6:30pm. Meeting adjourned at 7:20pm.
Sincerely,
Ellen Barselle (acting secretary for group)
Trustees of the Brown Memorial Library Minutes
July 21, 2021
Trustees Present: Devin Pendleton (Chair), Laura Beaton (Secretary), Jason Grey (Treasurer), Caitlin Banaszak, Maria Storm, Liz Bouley and Library Director Ellen Barselle
Devin called the meeting to order at 6:38 pm in the Library.
Approval of June minutes: Motion to approve was made, seconded and all were in favor.
Treasurer’s Report: Jason reported that finances are on track, donations are up and we are in good standing as the quarter ends.
Financial investment update: Maria revised the Investment Policy Statement to reflect the trustees’ desire for a reasonable amount of growth in the Library’s trust fund. A Motion to Amend the Board’s Investment Policy as written was made by Devin, seconded by Liz and approved unanimously.
Jason’s quest to set up a brokerage account with Charles Schwab ended when learning of their $250,000 minimum investment. He is now approaching TD Ameritrade. Meanwhile, Maria is checking into another option. We will discuss more at the next meeting.
Directors Report: The digitizing of the library’s collection is nearly complete! Ellen is researching computers in order to select one suitable for the circulation desk needs. Our online catalog will be similar to Newbury Library’s.
Library Energy Audit: A revised estimate was received for work to upgrade energy efficiency at the library. A motion to approve the contract as written was made by Laura, seconded by Devin and will now pass to the Selectmen for final approval.
The date of the Fall Book Sale has been set to coincide with the town’s 200th anniversary celebration to be held Sept. 25. A Halloween Costume Exchange and Fundraiser is being planned in conjunction with The Friends of Brown Memorial Library and will likely take place on the 25th along with the book sale, from 9 a.m. to 1 p.m. at the Library.
Ellen reported that Storytime has started up again to the delight of kids and families. The Summer Reading Program kicked off successfully with Simon Brooks’ Storytelling, DNA Forensics with Mary Dawson and Art with Anne. Remaining programs are Animals with Bad Reputations, Friday July 23 and Wings of Dawn on Wed. July 28. The schedule of events is listed on the Library’s web page, as well as in the Bradford Bridge and the Intertown Record.
Free Passes: are still available for The Fells in Newbury, Mt. Kearsarge Indian Museum and NH Telephone Museum in Warner, McAuliffe-Shepard Discovery Center in Concord, and the SEE Science Center and Currier Art Gallery, both in Manchester. Passes can be picked up at the Library. You may call for availability.
Book Group: is now the 4th Wed. of the month and is open to all. Check in at the library to obtain a copy of the latest reading selection.
New Business: Friends update- the Little Free Library is now registered with the national organization of the same name as the “Bradford Book Nook” and has been successfully installed on the grounds of the Bradford Community Center. A big thank you goes to the Town for the installation, and Bradford’s Gardeners for the creation and upkeep of a small flower box at the base of the Book Nook. The Trustees agreed to the Friends’ proposed joint appreciation potluck, to be preceded by the Friends’ Annual Meeting sometime in October. Ellen will talk with the Friends president Tracey to determine a date and time.
The meeting was adjourned at 7:36 p.m.
The Next Trustees of Brown Memorial Library Meeting will be Wednesday, August 18, at 6:30 pm in the Library. Library Board meetings are now held the 3rd meeting of every month at the Library.
July 21, 2021
Trustees Present: Devin Pendleton (Chair), Laura Beaton (Secretary), Jason Grey (Treasurer), Caitlin Banaszak, Maria Storm, Liz Bouley and Library Director Ellen Barselle
Devin called the meeting to order at 6:38 pm in the Library.
Approval of June minutes: Motion to approve was made, seconded and all were in favor.
Treasurer’s Report: Jason reported that finances are on track, donations are up and we are in good standing as the quarter ends.
Financial investment update: Maria revised the Investment Policy Statement to reflect the trustees’ desire for a reasonable amount of growth in the Library’s trust fund. A Motion to Amend the Board’s Investment Policy as written was made by Devin, seconded by Liz and approved unanimously.
Jason’s quest to set up a brokerage account with Charles Schwab ended when learning of their $250,000 minimum investment. He is now approaching TD Ameritrade. Meanwhile, Maria is checking into another option. We will discuss more at the next meeting.
Directors Report: The digitizing of the library’s collection is nearly complete! Ellen is researching computers in order to select one suitable for the circulation desk needs. Our online catalog will be similar to Newbury Library’s.
Library Energy Audit: A revised estimate was received for work to upgrade energy efficiency at the library. A motion to approve the contract as written was made by Laura, seconded by Devin and will now pass to the Selectmen for final approval.
The date of the Fall Book Sale has been set to coincide with the town’s 200th anniversary celebration to be held Sept. 25. A Halloween Costume Exchange and Fundraiser is being planned in conjunction with The Friends of Brown Memorial Library and will likely take place on the 25th along with the book sale, from 9 a.m. to 1 p.m. at the Library.
Ellen reported that Storytime has started up again to the delight of kids and families. The Summer Reading Program kicked off successfully with Simon Brooks’ Storytelling, DNA Forensics with Mary Dawson and Art with Anne. Remaining programs are Animals with Bad Reputations, Friday July 23 and Wings of Dawn on Wed. July 28. The schedule of events is listed on the Library’s web page, as well as in the Bradford Bridge and the Intertown Record.
Free Passes: are still available for The Fells in Newbury, Mt. Kearsarge Indian Museum and NH Telephone Museum in Warner, McAuliffe-Shepard Discovery Center in Concord, and the SEE Science Center and Currier Art Gallery, both in Manchester. Passes can be picked up at the Library. You may call for availability.
Book Group: is now the 4th Wed. of the month and is open to all. Check in at the library to obtain a copy of the latest reading selection.
New Business: Friends update- the Little Free Library is now registered with the national organization of the same name as the “Bradford Book Nook” and has been successfully installed on the grounds of the Bradford Community Center. A big thank you goes to the Town for the installation, and Bradford’s Gardeners for the creation and upkeep of a small flower box at the base of the Book Nook. The Trustees agreed to the Friends’ proposed joint appreciation potluck, to be preceded by the Friends’ Annual Meeting sometime in October. Ellen will talk with the Friends president Tracey to determine a date and time.
The meeting was adjourned at 7:36 p.m.
The Next Trustees of Brown Memorial Library Meeting will be Wednesday, August 18, at 6:30 pm in the Library. Library Board meetings are now held the 3rd meeting of every month at the Library.
Trustees of the Brown Memorial Library Minutes
June 2, 2021
Trustees Present: Devin Pendleton (Chair), Laura Beaton (Secretary), Caitlin Banaszak, Maria Storm, Jason Grey (Treasurer) and Director Ellen Barselle
Chair Devin called the meeting to order at 6:30 pm in the Library.
Approval of May minutes: Motion to approve was made, seconded and all were in favor.
Treasurer’s Report: Jason reported that finances are on track and everything looks good.
Financial investment opportunities: Maria presented her suggestions on investment opportunities. Her recommendation was to go with AmericanFunds Growth and Income Model Portfolio, a group of mutual funds composed of 63.7% equities, 11.8% fixed income and 24.5% allocation strategies. She will revise the Investment Policy Statement to reflect the trustees’ desire for a reasonable amount of growth in the Library’s trust fund. Maria suggested that any monies needed for special projects for which the trust account is designated could be drawn from growth in the account up to a certain percentage. Jason will set up a brokerage account in preparation for the transfer of a low-earning CD into this reputable growth-directed fund. We will discuss more at the next meeting.
The Trustees’ Book and Plant Sale held Saturday, May 29, from 9 a.m. to 2 p.m. was a big success, despite the rainy weather. The plant sale netted $431 while the book sale took in $944. An additional donation of $500 was also made and is greatly appreciated. The Friends of Brown Memorial Library hosted a successful Bake Sale at this Memorial Day Weekend event as well, earning $135.
Directors Report: Ellen reported that she has 5 confirmed events slated for the Summer Reading Program, which will begin later this month. The schedule of events will be listed on the Library’s web page, as well as in the Bradford Bridge and the Intertown Record. Activities include outside entertainment/programming beginning the week of June 21, such as Squam Lake Science Center’s program called “Animals with Bad Reputations,” an end of summer raffle, prizes for every hour recorded on kids’ reading logs, Simon Brooks’ story-telling, Mary Dawson’s forensic science program, art for kids and more.
Free Passes: are available for The Fells in Newbury, Mt. Kearsarge Indian Museum and NH Telephone Museum in Warner, McAuliffe-Shepard Discovery Center in Concord, and the SEE Science Center and Currier Art Gallery, both in Manchester. Passes can be picked up at the Library. You may call for availability.
New Business: Friends update- Laura reported that the Friends of BML received approval from the Selectmen to install a Little Free Library on the grounds of the Bradford Community Center. The Town agreed to complete the installation and has contacted DigSafe before breaking ground for the project. The installation should be complete within a month or so.
The Board anticipates welcoming a new trustee, Robin Steiner, to fill the current vacancy. Trustees agreed that the 3rd Wednesday of the month was acceptable as a regular meeting date in order to accommodate the new trustee’s schedule.
The Next Trustees of Brown Memorial Library Meeting will be Wednesday, July 21st, at 6:30pm in the Library.
June 2, 2021
Trustees Present: Devin Pendleton (Chair), Laura Beaton (Secretary), Caitlin Banaszak, Maria Storm, Jason Grey (Treasurer) and Director Ellen Barselle
Chair Devin called the meeting to order at 6:30 pm in the Library.
Approval of May minutes: Motion to approve was made, seconded and all were in favor.
Treasurer’s Report: Jason reported that finances are on track and everything looks good.
Financial investment opportunities: Maria presented her suggestions on investment opportunities. Her recommendation was to go with AmericanFunds Growth and Income Model Portfolio, a group of mutual funds composed of 63.7% equities, 11.8% fixed income and 24.5% allocation strategies. She will revise the Investment Policy Statement to reflect the trustees’ desire for a reasonable amount of growth in the Library’s trust fund. Maria suggested that any monies needed for special projects for which the trust account is designated could be drawn from growth in the account up to a certain percentage. Jason will set up a brokerage account in preparation for the transfer of a low-earning CD into this reputable growth-directed fund. We will discuss more at the next meeting.
The Trustees’ Book and Plant Sale held Saturday, May 29, from 9 a.m. to 2 p.m. was a big success, despite the rainy weather. The plant sale netted $431 while the book sale took in $944. An additional donation of $500 was also made and is greatly appreciated. The Friends of Brown Memorial Library hosted a successful Bake Sale at this Memorial Day Weekend event as well, earning $135.
Directors Report: Ellen reported that she has 5 confirmed events slated for the Summer Reading Program, which will begin later this month. The schedule of events will be listed on the Library’s web page, as well as in the Bradford Bridge and the Intertown Record. Activities include outside entertainment/programming beginning the week of June 21, such as Squam Lake Science Center’s program called “Animals with Bad Reputations,” an end of summer raffle, prizes for every hour recorded on kids’ reading logs, Simon Brooks’ story-telling, Mary Dawson’s forensic science program, art for kids and more.
Free Passes: are available for The Fells in Newbury, Mt. Kearsarge Indian Museum and NH Telephone Museum in Warner, McAuliffe-Shepard Discovery Center in Concord, and the SEE Science Center and Currier Art Gallery, both in Manchester. Passes can be picked up at the Library. You may call for availability.
New Business: Friends update- Laura reported that the Friends of BML received approval from the Selectmen to install a Little Free Library on the grounds of the Bradford Community Center. The Town agreed to complete the installation and has contacted DigSafe before breaking ground for the project. The installation should be complete within a month or so.
The Board anticipates welcoming a new trustee, Robin Steiner, to fill the current vacancy. Trustees agreed that the 3rd Wednesday of the month was acceptable as a regular meeting date in order to accommodate the new trustee’s schedule.
The Next Trustees of Brown Memorial Library Meeting will be Wednesday, July 21st, at 6:30pm in the Library.
Trustees of the Brown Memorial Library
May 5, 2021
Minutes:
6:30pm- Meeting held remotely: https://meet.google.com/czt-ciee-uwd
Members Present: Devin Pendleton (Chair), Laura Beaton (Secretary), Caitlin Banaszak, Elizabeth Bouley, Jason Grey (Treasurer
Approval of April minutes: Motion to approve was made, seconded and all were in favor
Treasurer’s Report: The 2nd appropriation of town funding was requested and received by Jason. He noted that we have overspent in the maintenance fund category because of the repairs necessary to fix the damage sustained by the windstorm a few months ago. Costs ran higher than expected because of shortages and increased costs for building materials due to the pandemic. Insurance covered all but about $2700, but with more donations and fundraising we should be able to replace that amount by year’s end.
Discussion regarding financial investment opportunities was tabled until next month because Mariah was unable to attend this meeting.
Directors Report: Ellen reported that the 2 programs conducted in April, the Easter Scavenger Hunt and the Zoom discussion on the book Braiding Sweetgrass, drew close to 50 people combined. April was a rainy month and that contributed to lower circulation and patronage numbers.
The Summer Reading Program, slated for June 21 - July 30, is being finalized. The board approved a motion to spend up to $1000 toward this endeavor. So far, confirmed activities include Squam Lake Science Center’s program called “Animals with Bad Reputations,” Incentives for reading and recording books read for Reading Logs, and a friendly Petting Zoo.
Numerous other activities, including Forensics for Kids, other speakers, and several art projects are being considered.
The Trustees are sponsoring a Book and Plant Sale on Saturday, May 29, from 9 a.m. to 2 p.m. Plant and book donations may be made for this fundraiser throughout the month and even the day of the event, which will take place on the lawn of the Library. The Friends of Brown Memorial Library will also be hosting a Bake Sale during this event.
New Business:
Friends update- Laura Beaton: Laura reported that the Friends would like to procure a Little Free Library and erect it on the Community Center Lawn. Steps are being taken to obtain permission to do so from the Town.
One vacancy on the Board of Trustees still needs to be filled. Interested parties should contact the Library.
Board members are encouraged to attend the following conferences or workshops:
NHLTA Annual Conference- May 12 and 13 https://www.nhlta.org/ckfinder/userfiles/files/Conference/2021%20Spring%20Conference%20flyer.pdf
NHLTA Spring orientation workshops Saturday April 24 and Monday June 7- https://www.nhlta.org/workshopnews.asp
The Next Trustees of Brown Memorial Library Meeting will be held on Wednesday, June 2, 2021 at 6:30pm.
May 5, 2021
Minutes:
6:30pm- Meeting held remotely: https://meet.google.com/czt-ciee-uwd
Members Present: Devin Pendleton (Chair), Laura Beaton (Secretary), Caitlin Banaszak, Elizabeth Bouley, Jason Grey (Treasurer
Approval of April minutes: Motion to approve was made, seconded and all were in favor
Treasurer’s Report: The 2nd appropriation of town funding was requested and received by Jason. He noted that we have overspent in the maintenance fund category because of the repairs necessary to fix the damage sustained by the windstorm a few months ago. Costs ran higher than expected because of shortages and increased costs for building materials due to the pandemic. Insurance covered all but about $2700, but with more donations and fundraising we should be able to replace that amount by year’s end.
Discussion regarding financial investment opportunities was tabled until next month because Mariah was unable to attend this meeting.
Directors Report: Ellen reported that the 2 programs conducted in April, the Easter Scavenger Hunt and the Zoom discussion on the book Braiding Sweetgrass, drew close to 50 people combined. April was a rainy month and that contributed to lower circulation and patronage numbers.
The Summer Reading Program, slated for June 21 - July 30, is being finalized. The board approved a motion to spend up to $1000 toward this endeavor. So far, confirmed activities include Squam Lake Science Center’s program called “Animals with Bad Reputations,” Incentives for reading and recording books read for Reading Logs, and a friendly Petting Zoo.
Numerous other activities, including Forensics for Kids, other speakers, and several art projects are being considered.
The Trustees are sponsoring a Book and Plant Sale on Saturday, May 29, from 9 a.m. to 2 p.m. Plant and book donations may be made for this fundraiser throughout the month and even the day of the event, which will take place on the lawn of the Library. The Friends of Brown Memorial Library will also be hosting a Bake Sale during this event.
New Business:
Friends update- Laura Beaton: Laura reported that the Friends would like to procure a Little Free Library and erect it on the Community Center Lawn. Steps are being taken to obtain permission to do so from the Town.
One vacancy on the Board of Trustees still needs to be filled. Interested parties should contact the Library.
Board members are encouraged to attend the following conferences or workshops:
NHLTA Annual Conference- May 12 and 13 https://www.nhlta.org/ckfinder/userfiles/files/Conference/2021%20Spring%20Conference%20flyer.pdf
NHLTA Spring orientation workshops Saturday April 24 and Monday June 7- https://www.nhlta.org/workshopnews.asp
The Next Trustees of Brown Memorial Library Meeting will be held on Wednesday, June 2, 2021 at 6:30pm.
Trustees of the Brown Memorial Library
April 7, 2021
Minutes
6:35pm- Meeting called to order ( https://meet.google.com/rur-koce-oob)
Present: Devin Pendleton (Chair), Laura Beaton (secretary), Caitlin Banaszak, Elizabeth Bouley, Jason Grey (Treasurer), Mariah Storm, Library Director Ellen Barselle
Alternates: Seth Benowitz
Appearances:
Michael James- Investing: Michael attended remotely and talked about possible investment options for the Library. The Board has been reviewing our finances and would like to be earning money toward program funding with money that is currently held in low-interest CDs. Michael spoke of today’s market and cautioned that it is a complex, unstable market at this time, and if we do invest we should look at very stable, well-established stocks that pay modest dividends.
Consequently, Mariah volunteered to look into some possible stock options and Jason will look into setting up an account with a brokerage firm.
Approval of March minutes: Devin motioned to approve the minutes, Laura seconded and all were in favor.
Treasurer’s Report: Jason reviewed the financial statements and reported that our finances are on track at the end of the first quarter with roughly 25% of funding expended.
Directors Report: Ellen stated that she is pleased with rising numbers over the past month in Interlibrary Loans, circulation and patron visits. Things are going well. By next month’s meeting, Ellen will have the Summer Reading Program ideas well-organized. The theme for this summer’s program is “Tails and Tales.” She has several ideas in the works and will present a draft program next month. She wondered about creating a float for July 4, however Devin clarified that Parks and Recreation would NOT hold a Fourth of July Parade this year, due to pandemic conditions, rather a Run was being talked about.
New Business:
Election of officers- Chair, secretary, treasurer: After a brief discussion, Mariah nominated the docket of Devin Pendleton, Chair, Jason Grey, Treasurer, and Laura Beaton, Secretary as our new officers. Liz seconded the motion and all were in favor.
One vacancy on Board of Trustees still needs to be filled and Board members will continue seeking a candidate. Interested parties are invited to speak to Ellen or a board member.
Business credit card for library: Jason disclosed that the Library does not have its own business credit card and that we need one. Jason made a motion to apply for a credit card that will earn some points. Devin seconded the motion and all were in favor.
Amazon Business Account: Jason also spoke in favor of acquiring an Amazon Prime membership for the Library and motioned to spend the $69/year for this account. Devin seconded the motion and all were in favor.
NHLTA Spring orientation workshops Saturday April 24 and Monday June 7: Devin suggested all Board members attend one of the 2 free virtual workshops presented by the NH Library Trustees Association listed on their website, https://www.nhlta.org/workshopnews.asp
The Next Trustees of Brown Memorial Library Meeting will be held on Wednesday, May 5, 2021 at 6:30pm
April 7, 2021
Minutes
6:35pm- Meeting called to order ( https://meet.google.com/rur-koce-oob)
Present: Devin Pendleton (Chair), Laura Beaton (secretary), Caitlin Banaszak, Elizabeth Bouley, Jason Grey (Treasurer), Mariah Storm, Library Director Ellen Barselle
Alternates: Seth Benowitz
Appearances:
Michael James- Investing: Michael attended remotely and talked about possible investment options for the Library. The Board has been reviewing our finances and would like to be earning money toward program funding with money that is currently held in low-interest CDs. Michael spoke of today’s market and cautioned that it is a complex, unstable market at this time, and if we do invest we should look at very stable, well-established stocks that pay modest dividends.
Consequently, Mariah volunteered to look into some possible stock options and Jason will look into setting up an account with a brokerage firm.
Approval of March minutes: Devin motioned to approve the minutes, Laura seconded and all were in favor.
Treasurer’s Report: Jason reviewed the financial statements and reported that our finances are on track at the end of the first quarter with roughly 25% of funding expended.
Directors Report: Ellen stated that she is pleased with rising numbers over the past month in Interlibrary Loans, circulation and patron visits. Things are going well. By next month’s meeting, Ellen will have the Summer Reading Program ideas well-organized. The theme for this summer’s program is “Tails and Tales.” She has several ideas in the works and will present a draft program next month. She wondered about creating a float for July 4, however Devin clarified that Parks and Recreation would NOT hold a Fourth of July Parade this year, due to pandemic conditions, rather a Run was being talked about.
New Business:
Election of officers- Chair, secretary, treasurer: After a brief discussion, Mariah nominated the docket of Devin Pendleton, Chair, Jason Grey, Treasurer, and Laura Beaton, Secretary as our new officers. Liz seconded the motion and all were in favor.
One vacancy on Board of Trustees still needs to be filled and Board members will continue seeking a candidate. Interested parties are invited to speak to Ellen or a board member.
Business credit card for library: Jason disclosed that the Library does not have its own business credit card and that we need one. Jason made a motion to apply for a credit card that will earn some points. Devin seconded the motion and all were in favor.
Amazon Business Account: Jason also spoke in favor of acquiring an Amazon Prime membership for the Library and motioned to spend the $69/year for this account. Devin seconded the motion and all were in favor.
NHLTA Spring orientation workshops Saturday April 24 and Monday June 7: Devin suggested all Board members attend one of the 2 free virtual workshops presented by the NH Library Trustees Association listed on their website, https://www.nhlta.org/workshopnews.asp
The Next Trustees of Brown Memorial Library Meeting will be held on Wednesday, May 5, 2021 at 6:30pm
Trustees of the Brown Memorial Library
March 3, 2021
Minutes
6:30pm- Remote Meeting began at 6:32 via https://meet.google.com/kfb-oqat-rzq
Members Present: Devin Pendleton (Chair), Laura Beaton (secretary), Caitlin Banaszak,
Elizabeth Bouley, Jason Grey (Treasurer-to-be), Annette Leonas (Treasurer), Library Director
Ellen Barselle
Appearances: Tracey Quigley from Friends of BML presented the finalized, approved MOU
between the Friends of BML and Library.
Devin motioned to accept the revised MOU, Laura seconded and all were in favor.
Approval of February minutes : Devin motioned to approve the minutes, Caitlin seconded and all
were in favor.
Treasurer’s Report: Jason presented the Profit and Loss with Budget Statement in its new format.
We are on track.
Directors Report: The high winds of Monday, March 1 blew a big pine tree down and caused
damage to the back deck and possibly the roof as well. Ellen alerted the Town and they requested
she get 2 estimates on the damage done. A discussion about asking the neighbor whose tree it
was to report it to their insurance company, as well as who to get estimates from, and clean-up
possibilities took place. Ellen will make a couple calls to work this situation out.
Circulation of materials was down, as expected during Covid and a month with especially
cold days.
Final plans for the Easter Scavenger Hunt, in lieu of the traditional Easter Egg Hunt, are
being made. The Scavenger Hunt is scheduled for Saturday, April 3rd, 9 a.m. - 1 p.m. and will
begin at the Library with the first clue and end at the Library where participants may collect their
reward for completing the quest.
New Business:
March 9 Town Elections- Jason Grey and Mariah Storm (write in) are running for Trustee. Elizabeth (Liz) Bouley was not officially elected last year and so is also a write-in candidate. Next month we will elect officers (Chair, Treasurer, Secretary).
Review current BML investment policy: This issue was tabled until next meeting, since Michael James will attend the board meeting and discuss investing with Trustees.
NHLTA 2021 Virtual Annual Conference- May 12th and 13th : Devin invited trustees to research this event and decide if they would like to attend any portions of the conference.
Motion to adjourn was made by Devin, Laura seconded and trustees were unanimously in favor. Meeting adjourned at 7:03 p.m.
The Next Trustees of Brown Memorial Library Meeting will be held on Wednesday, April 7, 2021 at 6:30pm
March 3, 2021
Minutes
6:30pm- Remote Meeting began at 6:32 via https://meet.google.com/kfb-oqat-rzq
Members Present: Devin Pendleton (Chair), Laura Beaton (secretary), Caitlin Banaszak,
Elizabeth Bouley, Jason Grey (Treasurer-to-be), Annette Leonas (Treasurer), Library Director
Ellen Barselle
Appearances: Tracey Quigley from Friends of BML presented the finalized, approved MOU
between the Friends of BML and Library.
Devin motioned to accept the revised MOU, Laura seconded and all were in favor.
Approval of February minutes : Devin motioned to approve the minutes, Caitlin seconded and all
were in favor.
Treasurer’s Report: Jason presented the Profit and Loss with Budget Statement in its new format.
We are on track.
Directors Report: The high winds of Monday, March 1 blew a big pine tree down and caused
damage to the back deck and possibly the roof as well. Ellen alerted the Town and they requested
she get 2 estimates on the damage done. A discussion about asking the neighbor whose tree it
was to report it to their insurance company, as well as who to get estimates from, and clean-up
possibilities took place. Ellen will make a couple calls to work this situation out.
Circulation of materials was down, as expected during Covid and a month with especially
cold days.
Final plans for the Easter Scavenger Hunt, in lieu of the traditional Easter Egg Hunt, are
being made. The Scavenger Hunt is scheduled for Saturday, April 3rd, 9 a.m. - 1 p.m. and will
begin at the Library with the first clue and end at the Library where participants may collect their
reward for completing the quest.
New Business:
March 9 Town Elections- Jason Grey and Mariah Storm (write in) are running for Trustee. Elizabeth (Liz) Bouley was not officially elected last year and so is also a write-in candidate. Next month we will elect officers (Chair, Treasurer, Secretary).
Review current BML investment policy: This issue was tabled until next meeting, since Michael James will attend the board meeting and discuss investing with Trustees.
NHLTA 2021 Virtual Annual Conference- May 12th and 13th : Devin invited trustees to research this event and decide if they would like to attend any portions of the conference.
Motion to adjourn was made by Devin, Laura seconded and trustees were unanimously in favor. Meeting adjourned at 7:03 p.m.
The Next Trustees of Brown Memorial Library Meeting will be held on Wednesday, April 7, 2021 at 6:30pm
Trustees of the Brown Memorial Library
February 3, 2021
Minutes
6:32 pm- Meeting began remotely via https://meet.google.com/yvc-sxuz-dvo
Present: Trustees Devin Pendleton (Chair), Laura Beaton (secretary), Caitlin Banaszak, Elizabeth Bouley, Jason Grey, Annette Leonas and Library Director Ellen Barselle. Also present: Mariah Storm, a prospective trustee, Friends of BML Tracey Quigly and Connie Brookes, and Kathleen Bigford representing the Bradford Energy Committee.
Friends of BML: Tracey Quigley and Connie Brooks joined the meeting to discuss Friends of BML bylaws, mission, and MOU.
Tracey presented a draft revised mission statement for the Friends as well as a draft MOU outlining the purpose and goals of the Friends’ collaboration with the Library. A discussion ensued, tasks of the Friends were clarified with the main goals being to assist with fundraising, programming and public relations. Tracey had concerns about insurance obligations for volunteers of the Friends conducting business for the library, such as delivering books to patrons. She asked if volunteers of the Friends’ will be able to “work” under the auspices of the Library in order to be covered by insurance. Ellen will check on that as well as the issue of background checks for volunteers
Due to Covid, the Friends’ fundraising efforts have been put on hold but hopefully will start in earnest again shortly. Caitlin will send a list of fundraising ideas to the Friends. With business concluded, Tracey and Connie left the meeting.
Energy Audit: Kathleen Bigford, a member of the Bradford Energy Committee, was recognized by Devin and invited to ask the Trustees for their support in submitting a warrant article requesting $8000 from the Town for energy-saving measures that would be beneficial to the Library. An energy audit conducted by Eversource determined that an expenditure of about $7500 would return its value in 10 years. After a brief discussion, Laura made a motion to approve the submission of the warrant article, Annette seconded and all were in favor. Kathleen left the meeting.
Approval of December and January minutes: Laura made a motion to approve the December and January Minutes, Devin seconded and all were in favor.
Treasurer’s Report: Annette stated that all is in order with the library’s finances. She received a $15,000 appropriation from the Town to conduct normal library business. Jason Grey is in the process of transitioning into the role of Treasurer as Annette prepares to step down at the end of the month.
Directors Report: Ellen introduced Mariah Storm, now a full-time resident of Bradford, who spoke briefly about her many years of part-time living in Bradford, her engagement in the library of her former town in Connecticut, and her desire to get involved in our community and library. Since it is too late for her name to be on the ballot for March elections, she could be a write-in candidate, or appointed if there is still a vacancy on the board of trustees.
Ellen then presented the circulation report for January, which was down in all categories. This was expected due to Covid and the usual slow-down of winter. Ellen presented information regarding the digitizing project and reported that staff are about ⅓ of the way done with the project. Next steps including choosing and ordering library cards for patrons and deciding exactly what processes and equipment will be used to check out library materials.
Old Business:
Microsoft Office software for office computers. Devin researched the cost of purchasing this software, which the library does not currently have. Laura made a motion to designate up to $150 to purchase the software, Devin seconded and all were in favor.
New Business:
Link from Hollis Library regarding money sources. Devin spoke briefly about the different sources of money the Library receives, and sent the link below for the Trustees to view a presentation regarding these money sources and more:
https://nhlta.org/ckfinder/userfiles/files/presentations/2017%20Knowles-Other%20Money.pdf
The Next Trustees of Brown Memorial Library Meeting will be held on Wednesday, March 3, 2021 at 6:30pm
February 3, 2021
Minutes
6:32 pm- Meeting began remotely via https://meet.google.com/yvc-sxuz-dvo
Present: Trustees Devin Pendleton (Chair), Laura Beaton (secretary), Caitlin Banaszak, Elizabeth Bouley, Jason Grey, Annette Leonas and Library Director Ellen Barselle. Also present: Mariah Storm, a prospective trustee, Friends of BML Tracey Quigly and Connie Brookes, and Kathleen Bigford representing the Bradford Energy Committee.
Friends of BML: Tracey Quigley and Connie Brooks joined the meeting to discuss Friends of BML bylaws, mission, and MOU.
Tracey presented a draft revised mission statement for the Friends as well as a draft MOU outlining the purpose and goals of the Friends’ collaboration with the Library. A discussion ensued, tasks of the Friends were clarified with the main goals being to assist with fundraising, programming and public relations. Tracey had concerns about insurance obligations for volunteers of the Friends conducting business for the library, such as delivering books to patrons. She asked if volunteers of the Friends’ will be able to “work” under the auspices of the Library in order to be covered by insurance. Ellen will check on that as well as the issue of background checks for volunteers
Due to Covid, the Friends’ fundraising efforts have been put on hold but hopefully will start in earnest again shortly. Caitlin will send a list of fundraising ideas to the Friends. With business concluded, Tracey and Connie left the meeting.
Energy Audit: Kathleen Bigford, a member of the Bradford Energy Committee, was recognized by Devin and invited to ask the Trustees for their support in submitting a warrant article requesting $8000 from the Town for energy-saving measures that would be beneficial to the Library. An energy audit conducted by Eversource determined that an expenditure of about $7500 would return its value in 10 years. After a brief discussion, Laura made a motion to approve the submission of the warrant article, Annette seconded and all were in favor. Kathleen left the meeting.
Approval of December and January minutes: Laura made a motion to approve the December and January Minutes, Devin seconded and all were in favor.
Treasurer’s Report: Annette stated that all is in order with the library’s finances. She received a $15,000 appropriation from the Town to conduct normal library business. Jason Grey is in the process of transitioning into the role of Treasurer as Annette prepares to step down at the end of the month.
Directors Report: Ellen introduced Mariah Storm, now a full-time resident of Bradford, who spoke briefly about her many years of part-time living in Bradford, her engagement in the library of her former town in Connecticut, and her desire to get involved in our community and library. Since it is too late for her name to be on the ballot for March elections, she could be a write-in candidate, or appointed if there is still a vacancy on the board of trustees.
Ellen then presented the circulation report for January, which was down in all categories. This was expected due to Covid and the usual slow-down of winter. Ellen presented information regarding the digitizing project and reported that staff are about ⅓ of the way done with the project. Next steps including choosing and ordering library cards for patrons and deciding exactly what processes and equipment will be used to check out library materials.
Old Business:
Microsoft Office software for office computers. Devin researched the cost of purchasing this software, which the library does not currently have. Laura made a motion to designate up to $150 to purchase the software, Devin seconded and all were in favor.
New Business:
Link from Hollis Library regarding money sources. Devin spoke briefly about the different sources of money the Library receives, and sent the link below for the Trustees to view a presentation regarding these money sources and more:
https://nhlta.org/ckfinder/userfiles/files/presentations/2017%20Knowles-Other%20Money.pdf
The Next Trustees of Brown Memorial Library Meeting will be held on Wednesday, March 3, 2021 at 6:30pm
Trustees of the Brown Memorial Library
Minutes
January 6, 2021
6:30pm
Present: Devin Pendleton,Caitlin Banaszak, Liz Bouley, Jason Grey, Ellen Barselle, Laura Beaton
Meeting was held remotely via Google Meet
https://meet.google.com/trf-yqii-wqd
Approval of December Minutes: We were unable to approve minutes because they had not been completed. Put on next month’s agenda.
Treasurer’s Report: There was no treasurer’s report this month. Jason Grey, a former trustee, is our new treasurer (until approved by Town) and is working with Annette, our outgoing treasurer during this transition. Jason will complete needed paperwork with the town to become new Treasurer/Trustee. He will go to Bar Harbor Bank to become a signee as Treasurer. Ellen will provide him with meeting minute notes.
Directors Report: Ellen reported that things were going well. She is happy that we are still open to the public and is looking forward to in-person programming as soon as possible! Meanwhile, virtual events are in the works, as well as craft projects for kids, including a take-home Valentine’s Day craft.
Old Business:
Fundraising events: several have been tentatively scheduled. These include a May plant and book sale, a spelling bee in June, a car wash in August, and in-person programming in the future.
Library Director Reviews: Ellen completed a self- evaluation of her duties as Library Director, and the board is also working completing its performance evaluation for Ellen. She stated that digitizing our collection and providing a cohesive online catalogue are her top priorities. Other goals include resuming programming, and professional development and training for all employees.
New Trustees Needed: The Board is looking for more trustees. There are 2 current openings. Interested parties may file declarations of candidacy at the Town Clerk Offices during Jan. 21 - 29 on selected days and times (call 938-2288 for information). Current trustee Seth Benowitz will be stepping down to serve as an alternate Trustee and Patty Furness has also indicated a willingness to serve as an alternate trustee.
New Business: Welcome Back Jason Grey! The Board welcomes Jason back as new treasurer.
The Board is planning to recognize outgoing treasurer Annette Leonas with a goodbye gift for her years of valuable service and dedication to the Trustees and Brown Memorial Library.
Minutes
January 6, 2021
6:30pm
Present: Devin Pendleton,Caitlin Banaszak, Liz Bouley, Jason Grey, Ellen Barselle, Laura Beaton
Meeting was held remotely via Google Meet
https://meet.google.com/trf-yqii-wqd
Approval of December Minutes: We were unable to approve minutes because they had not been completed. Put on next month’s agenda.
Treasurer’s Report: There was no treasurer’s report this month. Jason Grey, a former trustee, is our new treasurer (until approved by Town) and is working with Annette, our outgoing treasurer during this transition. Jason will complete needed paperwork with the town to become new Treasurer/Trustee. He will go to Bar Harbor Bank to become a signee as Treasurer. Ellen will provide him with meeting minute notes.
Directors Report: Ellen reported that things were going well. She is happy that we are still open to the public and is looking forward to in-person programming as soon as possible! Meanwhile, virtual events are in the works, as well as craft projects for kids, including a take-home Valentine’s Day craft.
Old Business:
Fundraising events: several have been tentatively scheduled. These include a May plant and book sale, a spelling bee in June, a car wash in August, and in-person programming in the future.
Library Director Reviews: Ellen completed a self- evaluation of her duties as Library Director, and the board is also working completing its performance evaluation for Ellen. She stated that digitizing our collection and providing a cohesive online catalogue are her top priorities. Other goals include resuming programming, and professional development and training for all employees.
New Trustees Needed: The Board is looking for more trustees. There are 2 current openings. Interested parties may file declarations of candidacy at the Town Clerk Offices during Jan. 21 - 29 on selected days and times (call 938-2288 for information). Current trustee Seth Benowitz will be stepping down to serve as an alternate Trustee and Patty Furness has also indicated a willingness to serve as an alternate trustee.
New Business: Welcome Back Jason Grey! The Board welcomes Jason back as new treasurer.
The Board is planning to recognize outgoing treasurer Annette Leonas with a goodbye gift for her years of valuable service and dedication to the Trustees and Brown Memorial Library.
December 2020 Meeting Minutes.
BML Library Trustees
December 2, 2020
Meeting called to order at 6:35pm. Meeting held remotely https://meet.google.com/fgt-wwcd-yog
Trustees in attendance: Devin Pendleton, Caitlin Banaszak, Annette Leonas, Elizabeth Bouley.
Treasurers Report- Annette is working with Jason Grey to transition him into the Treasurer role. Annette
will be done as treasurer at the end of the month.
The library needs a new custodian. Position is approximately 2.5 hours per week. Elizabeth knows a local
cleaner and will reach out to see if she is interested in the position.
Santa will be coming to the library to say hello to children and pass out candy canes/ goodies to people
in cars, 12/12 from 11:00-12:30. We will have a letter to Santa box available for kids to drop off their
notes. After talking with the police, Santa will be stationed by the book drop and cars will go through
church parking lot so we are not slowing traffic on main st.
The Trustees discussed fundraising ideas and plan to add a car wash and a spelling bee to the calendar
for 2021.
Laurie Farrell submitted her resignation from the Board of Trustees.
The Board reviewed sections of the New Hampshire Library Association Trustee Manual.
Library Director Ellen Barselle is overdue for an annual performance evaluation. The Trustees chose to
use the short form for evaluations and will have them completed in time for review at the January 2021
Trustee meeting.
The next meeting of the Library Trustees will be held on January 6, 2021 at 6:30pm.
BML Library Trustees
December 2, 2020
Meeting called to order at 6:35pm. Meeting held remotely https://meet.google.com/fgt-wwcd-yog
Trustees in attendance: Devin Pendleton, Caitlin Banaszak, Annette Leonas, Elizabeth Bouley.
Treasurers Report- Annette is working with Jason Grey to transition him into the Treasurer role. Annette
will be done as treasurer at the end of the month.
The library needs a new custodian. Position is approximately 2.5 hours per week. Elizabeth knows a local
cleaner and will reach out to see if she is interested in the position.
Santa will be coming to the library to say hello to children and pass out candy canes/ goodies to people
in cars, 12/12 from 11:00-12:30. We will have a letter to Santa box available for kids to drop off their
notes. After talking with the police, Santa will be stationed by the book drop and cars will go through
church parking lot so we are not slowing traffic on main st.
The Trustees discussed fundraising ideas and plan to add a car wash and a spelling bee to the calendar
for 2021.
Laurie Farrell submitted her resignation from the Board of Trustees.
The Board reviewed sections of the New Hampshire Library Association Trustee Manual.
Library Director Ellen Barselle is overdue for an annual performance evaluation. The Trustees chose to
use the short form for evaluations and will have them completed in time for review at the January 2021
Trustee meeting.
The next meeting of the Library Trustees will be held on January 6, 2021 at 6:30pm.
Trustees of the Brown Memorial Library
Minutes
November 4, 2020
Present: Devin Pendleton, Seth Benowitz, Caitlin Banaszak, Laura Beaton, Director Ellen Barselle, Treasurer Annette Leonas via telephone. Meeting was called to order at 6:32 p.m.
Approval of October Minutes : Devin made a motion to approve minutes, Seth seconded, all approved.
Treasurer’s Report : Annette reviewed the proposed 2021 budget which was submitted by the October deadline. She also told the board that she would pass off the treasurer duties in December, when Jason Grey, a former trustee, would join the board and take on the treasurer job. Devin pointed out that with projected expenses of digitizing the collection and replacing the carpet next year, slated to come out of the Special Funds, along with other normal costs, we would deplete our special funds to nothing and still be running at a deficit. Deferred maintenance and consistently requesting fewer funds than we need for the entire year on our annual budget requests has left us in an unsatisfactory position. She said there were 3 ways to address this problem: fundraise, cut costs, or ask the town for more money. Consequently, trustees agreed to research grant opportunities and fundraising possibilities. Seth volunteered to research available grants and Caitlyn agreed to look into fundraising possibilities. We talked about how having a tech-savvy person willing to assist with setting up fundraising events would be great!
Directors Report : Ellen reported that former employee Laurie Buchar had been hired to work on digitizing our collection during off days. She reported that the outdoor lighting project bill had been submitted by Hugo's Electric and the $205 bill has been paid. Also, Eversource is scheduled to come evaluate the library’s energy efficiency. On a final note, Ellen mentioned that she has had a complaint about a book title, as well as patrons not clearing their computer screens when they leave and the new user being offended by windows still open. It was suggested that more signage reminding patrons to sign out and shut down the computer will be placed. A discussion ensued regarding censorship and what might be done to educate patrons in that arena.
Old Business: Digitizing catalog- hire temp employee: Laurie Buchar has been hired for this project
New Business: Trustee Liz Boule submitted her resignation to Ellen, saying she is not up for the task during these times of COVID, that she has difficulty hearing what people are saying through their masks and on phone conferences and so she is resigning at this time. The Board will reach out to find a replacement.
Fundraising : The impact of COVID over the last year has been felt especially in our budget. Usual fundraising events have been put on hold. Possibilities mentioned were an annual appeal for donations, creating and selling a cookbook, a 5K Turkey Trot, a Spring Spelling Bee, to help with projects such as new carpet. The board agreed that after the holiday season we will put serious effort into fundraising.
Trustee Manual Review : President Devin Pendleton brought some pages from the NH Library Trustees Association manual on the responsibilities of a library’s board of trustees. What quickly became apparent as Devin read the three pages out loud is that this board needs to do much more than come to meetings once a month. Trustees have many responsibilities, including legal, fiscal, those related to policy, board development, the oversight and evaluation of employees and much more. Devin will look into the possibility of getting someone from the state to come and give us training on the duties and best practices of a public library board of trustees.
Adjournment : Seth made a motion to adjourn the meeting at 7:58. Caitlyn seconded the motion and all were in favor.
Minutes
November 4, 2020
Present: Devin Pendleton, Seth Benowitz, Caitlin Banaszak, Laura Beaton, Director Ellen Barselle, Treasurer Annette Leonas via telephone. Meeting was called to order at 6:32 p.m.
Approval of October Minutes : Devin made a motion to approve minutes, Seth seconded, all approved.
Treasurer’s Report : Annette reviewed the proposed 2021 budget which was submitted by the October deadline. She also told the board that she would pass off the treasurer duties in December, when Jason Grey, a former trustee, would join the board and take on the treasurer job. Devin pointed out that with projected expenses of digitizing the collection and replacing the carpet next year, slated to come out of the Special Funds, along with other normal costs, we would deplete our special funds to nothing and still be running at a deficit. Deferred maintenance and consistently requesting fewer funds than we need for the entire year on our annual budget requests has left us in an unsatisfactory position. She said there were 3 ways to address this problem: fundraise, cut costs, or ask the town for more money. Consequently, trustees agreed to research grant opportunities and fundraising possibilities. Seth volunteered to research available grants and Caitlyn agreed to look into fundraising possibilities. We talked about how having a tech-savvy person willing to assist with setting up fundraising events would be great!
Directors Report : Ellen reported that former employee Laurie Buchar had been hired to work on digitizing our collection during off days. She reported that the outdoor lighting project bill had been submitted by Hugo's Electric and the $205 bill has been paid. Also, Eversource is scheduled to come evaluate the library’s energy efficiency. On a final note, Ellen mentioned that she has had a complaint about a book title, as well as patrons not clearing their computer screens when they leave and the new user being offended by windows still open. It was suggested that more signage reminding patrons to sign out and shut down the computer will be placed. A discussion ensued regarding censorship and what might be done to educate patrons in that arena.
Old Business: Digitizing catalog- hire temp employee: Laurie Buchar has been hired for this project
New Business: Trustee Liz Boule submitted her resignation to Ellen, saying she is not up for the task during these times of COVID, that she has difficulty hearing what people are saying through their masks and on phone conferences and so she is resigning at this time. The Board will reach out to find a replacement.
Fundraising : The impact of COVID over the last year has been felt especially in our budget. Usual fundraising events have been put on hold. Possibilities mentioned were an annual appeal for donations, creating and selling a cookbook, a 5K Turkey Trot, a Spring Spelling Bee, to help with projects such as new carpet. The board agreed that after the holiday season we will put serious effort into fundraising.
Trustee Manual Review : President Devin Pendleton brought some pages from the NH Library Trustees Association manual on the responsibilities of a library’s board of trustees. What quickly became apparent as Devin read the three pages out loud is that this board needs to do much more than come to meetings once a month. Trustees have many responsibilities, including legal, fiscal, those related to policy, board development, the oversight and evaluation of employees and much more. Devin will look into the possibility of getting someone from the state to come and give us training on the duties and best practices of a public library board of trustees.
Adjournment : Seth made a motion to adjourn the meeting at 7:58. Caitlyn seconded the motion and all were in favor.
Brown Memorial Library Board Meeting
October 7, 2020 Minutes
Present: Devin Pendleton, Liz Boule, Seth Benowitz, Laurie Farrell, Caitlin Banaszak, Laura Beaton, Director Ellen Barselle. Meeting was called to order at 6:32 p.m.
Approval of Sept. Minutes: Laura motioned to approve, Laurie seconded, all were in favor.
Treasurer’s Report: BML Trustee and Treasurer Annette Leonas submitted her report via email to Ellen and Devin. All was holding steady. In light of the upcoming Town Budget submission deadline later this month, a Budget Committee was formed consisting of Annette, Ellen, Devin and Laura. Annette is considering leaving her post as Treasurer, so Ellen was directed to look into the Town assisting the Board with payroll and other Treasurer-related duties.
Director’s Report: The process of digitizing the library’s books and materials is underway, albeit slowly. The board discussed using special projects money to hire help. Laura made a motion to authorize $5,000 from the fund to hire help to assist with this process. Laurie seconded the motion and all were in favor. Employee Laurie Buchar, currently on hiatus due to COVID-19 concerns, may be reinstated to work on the project during days the library is closed. Also, Ellen will check with Town Administrator Karen Hambleton to ascertain the legal requirements regarding hiring temporary employees as well as accepting bids for major projects such as carpet replacement.
Ellen noted that the Library windows have not been washed in a very long time and she will call businesses to obtain quotes for the job.
Old Business: Digitizing catalog- Hire a few temp employees to get scanning done
New Business: None
Halloween: No activities planned in light of COVID-19
Budget: Worksheets due October 23. Budget committee planning to meet beforehand to discuss.
Staff departure: Employee Gemma Laser gave notice that she will be leaving at the end of October. Ellen will consult with Karen Hambleton regarding proper hiring procedures and move forward to hire a replacement. Board members thanked Gemma for her valuable service and wished her well on her new path.
Adjournment: Laura motioned to adjourn, Devin seconded the motion and all were in favor. Meeting adjourned at 7:17 p.m.
November Trustee Meeting: The next meeting will be Wed. November 4, 2020 at 6:30 p.m.
October 7, 2020 Minutes
Present: Devin Pendleton, Liz Boule, Seth Benowitz, Laurie Farrell, Caitlin Banaszak, Laura Beaton, Director Ellen Barselle. Meeting was called to order at 6:32 p.m.
Approval of Sept. Minutes: Laura motioned to approve, Laurie seconded, all were in favor.
Treasurer’s Report: BML Trustee and Treasurer Annette Leonas submitted her report via email to Ellen and Devin. All was holding steady. In light of the upcoming Town Budget submission deadline later this month, a Budget Committee was formed consisting of Annette, Ellen, Devin and Laura. Annette is considering leaving her post as Treasurer, so Ellen was directed to look into the Town assisting the Board with payroll and other Treasurer-related duties.
Director’s Report: The process of digitizing the library’s books and materials is underway, albeit slowly. The board discussed using special projects money to hire help. Laura made a motion to authorize $5,000 from the fund to hire help to assist with this process. Laurie seconded the motion and all were in favor. Employee Laurie Buchar, currently on hiatus due to COVID-19 concerns, may be reinstated to work on the project during days the library is closed. Also, Ellen will check with Town Administrator Karen Hambleton to ascertain the legal requirements regarding hiring temporary employees as well as accepting bids for major projects such as carpet replacement.
Ellen noted that the Library windows have not been washed in a very long time and she will call businesses to obtain quotes for the job.
Old Business: Digitizing catalog- Hire a few temp employees to get scanning done
New Business: None
Halloween: No activities planned in light of COVID-19
Budget: Worksheets due October 23. Budget committee planning to meet beforehand to discuss.
Staff departure: Employee Gemma Laser gave notice that she will be leaving at the end of October. Ellen will consult with Karen Hambleton regarding proper hiring procedures and move forward to hire a replacement. Board members thanked Gemma for her valuable service and wished her well on her new path.
Adjournment: Laura motioned to adjourn, Devin seconded the motion and all were in favor. Meeting adjourned at 7:17 p.m.
November Trustee Meeting: The next meeting will be Wed. November 4, 2020 at 6:30 p.m.
Trustees of the Brown Memorial Library
Monthly Board Meeting Minutes
Sept. 2, 2020
Present: BML Director Ellen Barselle, Board President Devin Pendleton, Caitlin Banaszak, Seth Benowitz, Secretary Laura Beaton
Meeting called to order at 6:35 p.m. by Devin (inside library using social distancing guidelines)
Approval of July Minutes: Motion to approve made by Caitlin, seconded by Seth, all in favor.
Visitor Presentation: Connie Brooks from the Friends of the Library came to give an update on the group. Several members have left the group for various reasons, and an effort to revitalize the group is in the works. Several scheduled Friends-sponsored events have been canceled over the months due to COVID restrictions, and a decision regarding the upcoming Smutty Axe Murders presentation scheduled for October is pending Devin mentioned the possibility of setting up a site for virtual donations.
Treasurer’s Report: Tabled until next meeting as Annette was not present and there was no new business to attend to.
Directors Report: The Interlibrary loan program will start up again on Sept. 15th, Ellen reported. A complete list of library loan materiel may be found in the NH state library system.
Old Business:
Digitizing library catalog: The digitizing of library materials began about a week ago and is progressing slowly but surely. Ellen will discuss with Treasurer, Annette Leonas, whether money from special projects could be used, for a short period of time, to hire extra help with digitizing.
New Business:
Plant Sale - The Trustees-sponsored Book and Plant Sale is scheduled for Sept 5 from 9 :00- 2:00 p.m.
CD Rates: Tabled
Motion to adjourn: Laura moved to adjourn meeting at 7:15, Seth seconded and all were in favor.
The next regular board meeting is scheduled for Wednesday, Oct. 6, 2020, 6:30 p.m.
August 2020: No meeting was held as there was no quorum. Trustees determined there was no need to reschedule meeting this month. Will reconvene in September.
Trustees of the Brown Memorial Library
July 1, 2020
Meeting Minutes:
Present: Director Ellen Barselle, President Devin Pendleton, Secretary Laura Beaton, Trustees Seth Benowitz, Laurie Farrell, Caitlin Banaszak and new trustee Liz Bouley
Meeting called to order by Devin at 6:00 p.m.
Approval of June Minutes: Motion to approve by Laura. seconded by Seth, all in favor
Treasurer’s Report: Devin will meet with Treasurer Annette to review the books and discuss the Quick Book program. Donations/financials for July will be discussed in August.
Director’s Report: New computers are up and running. Library to reopen Monday, July 6, with guidelines established by committee and may be viewed on our website. Regular hours will begin starting on Monday, 7/6. Time limits on computers use may be implemented if necessary. !0 patrons maximum will be allowed inside the library, following COVID-19 reopening guidelines.
New Business: Trustees discussed holding a book sale near the Labor Day Holiday. We will review our options at next month’s meeting. Will determine if town is holding a celebration in lieu of July 4th.
Trustee Meeting time change: 6:30pm
Library Reopening: Library to reopen and redeem previous schedule beginning Monday, July 6, with guidelines established by committee, which may be viewed on our website. Time limits on computer use may be implemented if necessary. !0 patrons maximum will be allowed inside the library, following COVID-19 reopening guidelines.
Friends of BML Library: Devin suggested revitalizing the Friends of BML. Ellen will contact the 2 most active volunteers and invite them to our next meeting to discuss possibilities for revitalizing this waning group.
Old Business: None
Digitizing Library Catalog: Ellen will contact the company, Apollo and get the ball rolling.
Website Update: Tabled until digitizing project is completed
Trustee Vacancy: Liz Bouley responded to the ad placed in the Bradford Bridge and is a welcome addition to the current board of trustees.
Next Board Meeting: Wed. August 5, 6:30 p.m.
Adjourn Meeting: Motion to adjourn made by Laurie Farrell, seconded by Seth, all in favor. Meeting adjourned at 6:45
Respectfully submitted,
Laura Beaton
Monthly Board Meeting Minutes
Sept. 2, 2020
Present: BML Director Ellen Barselle, Board President Devin Pendleton, Caitlin Banaszak, Seth Benowitz, Secretary Laura Beaton
Meeting called to order at 6:35 p.m. by Devin (inside library using social distancing guidelines)
Approval of July Minutes: Motion to approve made by Caitlin, seconded by Seth, all in favor.
Visitor Presentation: Connie Brooks from the Friends of the Library came to give an update on the group. Several members have left the group for various reasons, and an effort to revitalize the group is in the works. Several scheduled Friends-sponsored events have been canceled over the months due to COVID restrictions, and a decision regarding the upcoming Smutty Axe Murders presentation scheduled for October is pending Devin mentioned the possibility of setting up a site for virtual donations.
Treasurer’s Report: Tabled until next meeting as Annette was not present and there was no new business to attend to.
Directors Report: The Interlibrary loan program will start up again on Sept. 15th, Ellen reported. A complete list of library loan materiel may be found in the NH state library system.
Old Business:
Digitizing library catalog: The digitizing of library materials began about a week ago and is progressing slowly but surely. Ellen will discuss with Treasurer, Annette Leonas, whether money from special projects could be used, for a short period of time, to hire extra help with digitizing.
New Business:
Plant Sale - The Trustees-sponsored Book and Plant Sale is scheduled for Sept 5 from 9 :00- 2:00 p.m.
CD Rates: Tabled
Motion to adjourn: Laura moved to adjourn meeting at 7:15, Seth seconded and all were in favor.
The next regular board meeting is scheduled for Wednesday, Oct. 6, 2020, 6:30 p.m.
August 2020: No meeting was held as there was no quorum. Trustees determined there was no need to reschedule meeting this month. Will reconvene in September.
Trustees of the Brown Memorial Library
July 1, 2020
Meeting Minutes:
Present: Director Ellen Barselle, President Devin Pendleton, Secretary Laura Beaton, Trustees Seth Benowitz, Laurie Farrell, Caitlin Banaszak and new trustee Liz Bouley
Meeting called to order by Devin at 6:00 p.m.
Approval of June Minutes: Motion to approve by Laura. seconded by Seth, all in favor
Treasurer’s Report: Devin will meet with Treasurer Annette to review the books and discuss the Quick Book program. Donations/financials for July will be discussed in August.
Director’s Report: New computers are up and running. Library to reopen Monday, July 6, with guidelines established by committee and may be viewed on our website. Regular hours will begin starting on Monday, 7/6. Time limits on computers use may be implemented if necessary. !0 patrons maximum will be allowed inside the library, following COVID-19 reopening guidelines.
New Business: Trustees discussed holding a book sale near the Labor Day Holiday. We will review our options at next month’s meeting. Will determine if town is holding a celebration in lieu of July 4th.
Trustee Meeting time change: 6:30pm
Library Reopening: Library to reopen and redeem previous schedule beginning Monday, July 6, with guidelines established by committee, which may be viewed on our website. Time limits on computer use may be implemented if necessary. !0 patrons maximum will be allowed inside the library, following COVID-19 reopening guidelines.
Friends of BML Library: Devin suggested revitalizing the Friends of BML. Ellen will contact the 2 most active volunteers and invite them to our next meeting to discuss possibilities for revitalizing this waning group.
Old Business: None
Digitizing Library Catalog: Ellen will contact the company, Apollo and get the ball rolling.
Website Update: Tabled until digitizing project is completed
Trustee Vacancy: Liz Bouley responded to the ad placed in the Bradford Bridge and is a welcome addition to the current board of trustees.
Next Board Meeting: Wed. August 5, 6:30 p.m.
Adjourn Meeting: Motion to adjourn made by Laurie Farrell, seconded by Seth, all in favor. Meeting adjourned at 6:45
Respectfully submitted,
Laura Beaton
Trustees of the Brown Memorial Library
Minutes
June 3, 2020
Present: BML Director: Ellen Barselle, Board President: Devin Pendleton, Caitlin Banaszak, Laurie Farrell, Seth Benowitz, Secretary Laura Beaton
Meeting called to order at 6 p.m. by Devin (inside library using social distancing guidelines)
Approval of May Minutes: Motion to approve made by Laurie, seconded by Laura, all in favor.
Treasurer’s Report: Motion to approve made by Laurie, seconded by Seth, all in favor.
Directors Report: Discussion took place about future ‘soft’ opening guidelines. A committee was formed to discuss this more in depth. Ellen, Laurie and Devin will work on streamlining plans based on other local library guidelines, while adhering to state and local directives.
New Business:
- Covid Updates- Phased Reopening, PPE and cleaning supplies.: Re-opening Committee will meet soon to create BML reopening plan. Laurie offered to provide more PPE supplies if needed.
- Digitizing library catalog: Ellen will consult with Appollo Biblionix, the company chosen to provide digitizing services to BML, in order to get the process rolling. Trustees agree this should be a high priority, and that in order to achieve this goal, we will need to update our outdated computers.
Suggestions to find an intern or volunteer to assist with this project were entertained and may be pursued once the digitizing equipment and new computers are set up.
- Website update: We need a better website. Ellen will consult with Newbury Library regarding their system. Laura will consult with KRHS librarian regarding website design possibilities.
- New Computers: Ellen discussed the need for replacing her computer, which is outdated. She suggested purchasing 2 new towers. Funds have already been earmarked for this purchase.
Laurie moved to approve the purchase of 2 computer towers, Seth seconded and all voted in favor. Estimate for purchase was $700 - $800 per tower.
Laura will contact KRSD regarding possible donation of surplus KRSD chromebooks or other devices for patron use.
- Trustee vacancy: Patrick Carkin is no longer interested in becoming a trustee. Caitlin will write up an ad to put in the July issue of the Bradford Bridge and on our website.
Old Business:
- Plant Sale: Over 700.00 (actual amount had not been counted by treasurer as of this date) was made at the successful plant sale May 30! Thanks to all who participated.
- Update on wish list with Main Street Bookends: Ellen consulted with Katherine and an agreement is in place to support MainStreet Bookends while being the first to read a new book paid for by the library! Ellen said that the Hopkinton town library is utilizing this method that allows patrons a way to access new books without going into the library and suggested checking out their website. Ellen is working on the final details, wherein patrons may pick up one of the BML wishlist books at Main Street Bookends, read it, then return it to the library for general circulation. An interim idea prior to reopening the library.
- Motion to adjourn: Laurie moved to adjourn meeting at 6:42, Laura seconded and all were in favor.
The next regular board meeting is scheduled for July 1, 2020, 6 p.m.
Respectfully,
Laura Beaton
Minutes
June 3, 2020
Present: BML Director: Ellen Barselle, Board President: Devin Pendleton, Caitlin Banaszak, Laurie Farrell, Seth Benowitz, Secretary Laura Beaton
Meeting called to order at 6 p.m. by Devin (inside library using social distancing guidelines)
Approval of May Minutes: Motion to approve made by Laurie, seconded by Laura, all in favor.
Treasurer’s Report: Motion to approve made by Laurie, seconded by Seth, all in favor.
Directors Report: Discussion took place about future ‘soft’ opening guidelines. A committee was formed to discuss this more in depth. Ellen, Laurie and Devin will work on streamlining plans based on other local library guidelines, while adhering to state and local directives.
New Business:
- Covid Updates- Phased Reopening, PPE and cleaning supplies.: Re-opening Committee will meet soon to create BML reopening plan. Laurie offered to provide more PPE supplies if needed.
- Digitizing library catalog: Ellen will consult with Appollo Biblionix, the company chosen to provide digitizing services to BML, in order to get the process rolling. Trustees agree this should be a high priority, and that in order to achieve this goal, we will need to update our outdated computers.
Suggestions to find an intern or volunteer to assist with this project were entertained and may be pursued once the digitizing equipment and new computers are set up.
- Website update: We need a better website. Ellen will consult with Newbury Library regarding their system. Laura will consult with KRHS librarian regarding website design possibilities.
- New Computers: Ellen discussed the need for replacing her computer, which is outdated. She suggested purchasing 2 new towers. Funds have already been earmarked for this purchase.
Laurie moved to approve the purchase of 2 computer towers, Seth seconded and all voted in favor. Estimate for purchase was $700 - $800 per tower.
Laura will contact KRSD regarding possible donation of surplus KRSD chromebooks or other devices for patron use.
- Trustee vacancy: Patrick Carkin is no longer interested in becoming a trustee. Caitlin will write up an ad to put in the July issue of the Bradford Bridge and on our website.
Old Business:
- Plant Sale: Over 700.00 (actual amount had not been counted by treasurer as of this date) was made at the successful plant sale May 30! Thanks to all who participated.
- Update on wish list with Main Street Bookends: Ellen consulted with Katherine and an agreement is in place to support MainStreet Bookends while being the first to read a new book paid for by the library! Ellen said that the Hopkinton town library is utilizing this method that allows patrons a way to access new books without going into the library and suggested checking out their website. Ellen is working on the final details, wherein patrons may pick up one of the BML wishlist books at Main Street Bookends, read it, then return it to the library for general circulation. An interim idea prior to reopening the library.
- Motion to adjourn: Laurie moved to adjourn meeting at 6:42, Laura seconded and all were in favor.
The next regular board meeting is scheduled for July 1, 2020, 6 p.m.
Respectfully,
Laura Beaton
Brown Memorial Library Minutes.
May 6, 2020 meeting via Teleconference.
Attendance: Ellen Barselle, Caitlin Banaszak, Devin Pendleton, Laurie Farrell, Seth Benowitz, Anette Leonas, Laura Beaton, and Patrick Carkin.
1. Secretary Minutes: Secretary minutes were read and approved from April 1 teleconference meeting. Approved by Anette, seconded by Laurie
2. Treasurer's Report: The current finances are good. We had some donations. Payroll is stable. We would really benefit from the finances that would be brought in by the book and plant sales.
Report approved by Seth, seconded by Laurie.
3.Director's Report:
Ellen has been allowing some entry based on need (such as the use of internet for employment or for those who have no internet at their houes). There have been questions regarding reopening with concerns of how and when to move forward. For now, lilbraries who have an online catalogue are more easily able to do curbside pick-up. Ellen looking to guidance from CDC, Governor Sununu's Saty-At-Home Orders 2.0, as well as protocols from the New Hampshire Library Association. We will remain closed through the end of May, then regroup on June 3rd to create a plan. We will update any BML info on the news website page and Facebook as we advance forward. Ellen is hoping for a soft opening in June, but will remain tuned in to how the state is working with libraries to reopen safely.
New Business:
Group discussed the May 30 plant. There was debate as to whether we would open downstairs for books. Trying to keep social distancing inside is difficult, due to small area, as well as handling of books by multiple people. It was suggested to not have a book sale, but only a plant sale if Patty felt that they had enough to sell.
Ellen will connect with Patty and Janet as to how to best handle the sale.
The group also discussed that there will be no 4th of July parade, therefore no need to create a float.
Ellen discussed a partnering with Main Street Bookends in Warner to create a wish list of books that people could buy, read first, and then donate to the library. This would help both our local bookstore and benefit our library. Ellen will connect with Katherine, from Main Street Bookends, to discuss the partnership.
Meeting was adjourned at 6:50pm. Next meeting will be held on Wednesday, June 3rd, at 6:00pm. Either through zoom or teleconference call.
Sincerely,
Laurie Farrell (standing in for Laura Beaton-who joined late due to issue with teleconference number)
May 6, 2020 meeting via Teleconference.
Attendance: Ellen Barselle, Caitlin Banaszak, Devin Pendleton, Laurie Farrell, Seth Benowitz, Anette Leonas, Laura Beaton, and Patrick Carkin.
1. Secretary Minutes: Secretary minutes were read and approved from April 1 teleconference meeting. Approved by Anette, seconded by Laurie
2. Treasurer's Report: The current finances are good. We had some donations. Payroll is stable. We would really benefit from the finances that would be brought in by the book and plant sales.
Report approved by Seth, seconded by Laurie.
3.Director's Report:
Ellen has been allowing some entry based on need (such as the use of internet for employment or for those who have no internet at their houes). There have been questions regarding reopening with concerns of how and when to move forward. For now, lilbraries who have an online catalogue are more easily able to do curbside pick-up. Ellen looking to guidance from CDC, Governor Sununu's Saty-At-Home Orders 2.0, as well as protocols from the New Hampshire Library Association. We will remain closed through the end of May, then regroup on June 3rd to create a plan. We will update any BML info on the news website page and Facebook as we advance forward. Ellen is hoping for a soft opening in June, but will remain tuned in to how the state is working with libraries to reopen safely.
New Business:
Group discussed the May 30 plant. There was debate as to whether we would open downstairs for books. Trying to keep social distancing inside is difficult, due to small area, as well as handling of books by multiple people. It was suggested to not have a book sale, but only a plant sale if Patty felt that they had enough to sell.
Ellen will connect with Patty and Janet as to how to best handle the sale.
The group also discussed that there will be no 4th of July parade, therefore no need to create a float.
Ellen discussed a partnering with Main Street Bookends in Warner to create a wish list of books that people could buy, read first, and then donate to the library. This would help both our local bookstore and benefit our library. Ellen will connect with Katherine, from Main Street Bookends, to discuss the partnership.
Meeting was adjourned at 6:50pm. Next meeting will be held on Wednesday, June 3rd, at 6:00pm. Either through zoom or teleconference call.
Sincerely,
Laurie Farrell (standing in for Laura Beaton-who joined late due to issue with teleconference number)
Brown Memorial Library Trustees Minutes
Wed. April 1, 2020 Meeting was held via telephone conference call due to Covid-19
Present: Seth Benowitz, Sandy Wadlington, Devin Pendleton, Caitlin Banasziak, Annette Leonas, Library Director Ellen Barselle and: Laura Beaton
Absent:Laurie Farrell Meeting was convened at 6 p.m.
Treasurer’s Report: We have enough money for payroll. Ellen will mail checks to employees. All is well.
Director’s Report: Ellen answered emails, calls and voice mail to assist patrons. She continues collecting books from the bookdrop and conducting administrative work throughout the week.
New Business: Election of Officers: Chairperson: Devin Pendleton was nominated as Chairperson by Annette and seconded by Seth. All in favor by roll call vote. Treasurer: Annette was nominated by Seth, Sandy seconded. All in favor by roll call vote. Secretary: Sandy nominated Laura, Annette seconded. All in favor by roll call vote.
Covid 19 Update: Discussion centered around sticking with school district guidelines for closure and remote access only, with additional adherence to governor’s rulings as they occur. Current policy (March 17 minutes) is extended accordingly to May 4. We will review and update at our next board meeting May 6. Ellen will continue to maintain/coordinate a virtual presence via our website and Facebook page.
Devin has asked that all reports pertinent to the trustees monthly minutes be sent out several days before the meeting date. This will allow all members to review reports and for the meeting to run more efficiently.
Banking Updates: Devin needs to be a signator for BML bank account. Annette and Devin will make sure this is taken care of.
Summer Planning: Due to Covid-19 situation, summer planning, including book sale, plant sale, and summer reading program, is postponed until our next board meeting.
Book Buying: Also due to Covid-19 situation, book buying will be suspended until review at next board meeting.
Board Packets: It was decided to provide board members with pertinent information for board meetings, such as agenda, minutes, financial statements and articles of interest at least a few days prior to board meetings to allow trustees time to better acquaint themselves with important library matters. Old Business: Board Training: It was noted that the NHLTA Conference on May 12 has been cancelled. New board members were advised to familiarize themselves with the BML policies and bylaws and the Trustee Manual (all available on BML website). Also, Orientation Webinars are available at NHLTA.
Meeting was adjourned at 6:42 p.m. (Sandy motioned, Laura seconded, all in favor).
Respectuflly submitted,
Laura Beaton
Wed. April 1, 2020 Meeting was held via telephone conference call due to Covid-19
Present: Seth Benowitz, Sandy Wadlington, Devin Pendleton, Caitlin Banasziak, Annette Leonas, Library Director Ellen Barselle and: Laura Beaton
Absent:Laurie Farrell Meeting was convened at 6 p.m.
Treasurer’s Report: We have enough money for payroll. Ellen will mail checks to employees. All is well.
Director’s Report: Ellen answered emails, calls and voice mail to assist patrons. She continues collecting books from the bookdrop and conducting administrative work throughout the week.
New Business: Election of Officers: Chairperson: Devin Pendleton was nominated as Chairperson by Annette and seconded by Seth. All in favor by roll call vote. Treasurer: Annette was nominated by Seth, Sandy seconded. All in favor by roll call vote. Secretary: Sandy nominated Laura, Annette seconded. All in favor by roll call vote.
Covid 19 Update: Discussion centered around sticking with school district guidelines for closure and remote access only, with additional adherence to governor’s rulings as they occur. Current policy (March 17 minutes) is extended accordingly to May 4. We will review and update at our next board meeting May 6. Ellen will continue to maintain/coordinate a virtual presence via our website and Facebook page.
Devin has asked that all reports pertinent to the trustees monthly minutes be sent out several days before the meeting date. This will allow all members to review reports and for the meeting to run more efficiently.
Banking Updates: Devin needs to be a signator for BML bank account. Annette and Devin will make sure this is taken care of.
Summer Planning: Due to Covid-19 situation, summer planning, including book sale, plant sale, and summer reading program, is postponed until our next board meeting.
Book Buying: Also due to Covid-19 situation, book buying will be suspended until review at next board meeting.
Board Packets: It was decided to provide board members with pertinent information for board meetings, such as agenda, minutes, financial statements and articles of interest at least a few days prior to board meetings to allow trustees time to better acquaint themselves with important library matters. Old Business: Board Training: It was noted that the NHLTA Conference on May 12 has been cancelled. New board members were advised to familiarize themselves with the BML policies and bylaws and the Trustee Manual (all available on BML website). Also, Orientation Webinars are available at NHLTA.
Meeting was adjourned at 6:42 p.m. (Sandy motioned, Laura seconded, all in favor).
Respectuflly submitted,
Laura Beaton
Bradford Memorial Library Trustees Minutes Special Meeting, Tuesday, March 17, 2020
Present: Laura Beaton, Seth Benowitz, Sandy Wadlington, Library Director, Ellen Barselle and via telephone, trustee Devin Pendleton
Absent: Caitlin Banaszak, Annette Leonas
Meeting was convened at 10:15 a.m. to discuss establishing a Covid19 Pandemic Policy and reduced library services schedule. The following protocols were agreed upon by all present:
● As per current policy, the library will remain true to KRSD school closure dates, currently effective from Monday, March 16 through April 3, 2020
● All library staff shall continue to be paid during this closure time
● Ellen will be available to fill and deliver patron requests on Wednesdays from 10 a.m. - noon. Ellen will check with other employees to inquire whether they want to work on a voluntary basis during shifts yet to be determined - possibly one evening and one weekend, or on other library projects
● Patrons will not be allowed into the library during this period but may pick materials up during reduced schedule hours, which will be posted on the library website, Facebook page and front door
● Patron requests for books and media may be made via email through the library website or by telephone during reduced hours of operation
● Reminder that book drop will remain open during this time
Other items discussed were the possibility of books getting dropped off at patron’s homes, figuring out if our phone is capable remote access to answering machine that Sandy held
Upon Sandy stating that she was ready to step off the board when a replacement could be found, Laura volunteered to take over the secretary position that Sandy held. Sandy accepted and passed the notes she had taken during the meeting to Laura
Laura motioned to adjourn the meeting, Seth seconded, and the meeting was adjourned at 10:43 a.m.
Respectfully submitted,
Laura Beaton
Present: Laura Beaton, Seth Benowitz, Sandy Wadlington, Library Director, Ellen Barselle and via telephone, trustee Devin Pendleton
Absent: Caitlin Banaszak, Annette Leonas
Meeting was convened at 10:15 a.m. to discuss establishing a Covid19 Pandemic Policy and reduced library services schedule. The following protocols were agreed upon by all present:
● As per current policy, the library will remain true to KRSD school closure dates, currently effective from Monday, March 16 through April 3, 2020
● All library staff shall continue to be paid during this closure time
● Ellen will be available to fill and deliver patron requests on Wednesdays from 10 a.m. - noon. Ellen will check with other employees to inquire whether they want to work on a voluntary basis during shifts yet to be determined - possibly one evening and one weekend, or on other library projects
● Patrons will not be allowed into the library during this period but may pick materials up during reduced schedule hours, which will be posted on the library website, Facebook page and front door
● Patron requests for books and media may be made via email through the library website or by telephone during reduced hours of operation
● Reminder that book drop will remain open during this time
Other items discussed were the possibility of books getting dropped off at patron’s homes, figuring out if our phone is capable remote access to answering machine that Sandy held
Upon Sandy stating that she was ready to step off the board when a replacement could be found, Laura volunteered to take over the secretary position that Sandy held. Sandy accepted and passed the notes she had taken during the meeting to Laura
Laura motioned to adjourn the meeting, Seth seconded, and the meeting was adjourned at 10:43 a.m.
Respectfully submitted,
Laura Beaton
Library minutes for March 4th 2020
In attendance: Laurie, Patty, Annette, Seth, Connie, Devin, Ellen, Caitlin, Sandy
Meeting convened at 6:10PM
There was a motion (Annette, Connie) to accept Secretary’s report. Motion passed.
Treasurer’s Report: There was a motion (Connie, Seth) to accept donations which was passed.
The actual expenses for the roof repair and door replacement were discussed and in line with the proposals. There was a discussion on the library’s investment policy, and a motion (Laurie and Seth) to accept it as written. Motion passed.
Librarian’s Report: Ellen asked for a show of interest for trustees to attend Spring Conference for trustees. A few trustees were interested. Ellen asked that the new librarian (Gemma) be paid $15 an hour. There was a motion (Patty and Devin) to allow that, and the motion passed.
New Business: Patty welcomed new staff and new trustees.
We discussed the plant/book sale which will be held May 23rd. Patty will contact Janet Sillars to see if she is able to provide help.
Laurie suggested we think about a float for the July 4th parade (which will be June 27th)
Ellen discussed the need for a new computer. Devin suggested looking into grants to get funding for a new computer.
Elections for Trustee positions will be held next meeting. Sandy reminded everyone she would like to step down as a trustee as soon as a replacement can be found.
Meeting ended 7:04 PM
Respectfully submitted by Sandy Wadlington, Secretary
In attendance: Laurie, Patty, Annette, Seth, Connie, Devin, Ellen, Caitlin, Sandy
Meeting convened at 6:10PM
There was a motion (Annette, Connie) to accept Secretary’s report. Motion passed.
Treasurer’s Report: There was a motion (Connie, Seth) to accept donations which was passed.
The actual expenses for the roof repair and door replacement were discussed and in line with the proposals. There was a discussion on the library’s investment policy, and a motion (Laurie and Seth) to accept it as written. Motion passed.
Librarian’s Report: Ellen asked for a show of interest for trustees to attend Spring Conference for trustees. A few trustees were interested. Ellen asked that the new librarian (Gemma) be paid $15 an hour. There was a motion (Patty and Devin) to allow that, and the motion passed.
New Business: Patty welcomed new staff and new trustees.
We discussed the plant/book sale which will be held May 23rd. Patty will contact Janet Sillars to see if she is able to provide help.
Laurie suggested we think about a float for the July 4th parade (which will be June 27th)
Ellen discussed the need for a new computer. Devin suggested looking into grants to get funding for a new computer.
Elections for Trustee positions will be held next meeting. Sandy reminded everyone she would like to step down as a trustee as soon as a replacement can be found.
Meeting ended 7:04 PM
Respectfully submitted by Sandy Wadlington, Secretary
BML Trustee Minutes from February 5, 2020
The Board Meeting for the Trustees of Brown Memorial Library was called to order at 6:02 p.m. Attendance: Patty Furness, Connie Scheffy, Ellen Barselle, Laurie Farrell, Seth Benowitz, Devin Pendleton, Annette Leonas, Caitlin Banaszak (trustee candidate)
The Secretary’s Report was presented. Laurie made a motion to accept the report and Annette seconded the motion. The motion passed.
Treasurer’s Report- Annette outlined various aspects of current assets. The board discussed upcoming needs. This discussion will continue in more detail in future meetings. Patty made a motion to accept the treasurer’s report, which was seconded by Laurie. The motion passed. The library received donations totaling 322.88. The ongoing book sale accounted for 30.00. The remaining 292.88 was from miscellaneous sources. Connie made a motion to accept the donations which was seconded by Seth. The motion passed.
Librarian’s Report presented. Numbers remain stable and appropriate for January.
Old Business. The basement door has been replaced. Extra work was necessary due to unanticipated water damage to frame. The front door that arrived was too short and needed to be exchanged. It is anticipated it will be installed shortly. Kited Builders is in charge of the projects. The roof has been successfully repaired. An excellent job was done by Century Roofing. Kudos to Seth for his brave rooftop expedition to evaluate conditions. Seth made a motion to table consideration of replacing carpet to a future date due to the planning that is necessary to accomplish this. The motion was seconded by Connie and passed.
New Business. The board is still looking for potential candidates to fill upcoming trustee vacancies. Ellen noted that Leslie Grey has given her notice and her last day will be February 14. Ellen has potential prospects to fill the position.
Upcoming programs for February include: Sketches of Lee-A Black American Experience, Wednesday February 12 @ 6:00 PM, Understanding Bobcats, Saturday February 15 at 11:00, Book Discussion Wednesday February 19th considering the books Between the World and Me by Ta-Nehisi Coates, and Born a Crime by Trevor Noah. Pictures and Words: Keeping a Sketch Journal will be presented on three Saturdays from 10:00 to 11:00. Cost is 10.00 for each session.
The next meeting will be held on Wednesday March 4,2020 at 6:00 p.m.
There being no further business, the meeting was adjourned at 6:50 p.m.
Respectfully submitted,
Connie Scheffy, Acting Secretary
The Board Meeting for the Trustees of Brown Memorial Library was called to order at 6:02 p.m. Attendance: Patty Furness, Connie Scheffy, Ellen Barselle, Laurie Farrell, Seth Benowitz, Devin Pendleton, Annette Leonas, Caitlin Banaszak (trustee candidate)
The Secretary’s Report was presented. Laurie made a motion to accept the report and Annette seconded the motion. The motion passed.
Treasurer’s Report- Annette outlined various aspects of current assets. The board discussed upcoming needs. This discussion will continue in more detail in future meetings. Patty made a motion to accept the treasurer’s report, which was seconded by Laurie. The motion passed. The library received donations totaling 322.88. The ongoing book sale accounted for 30.00. The remaining 292.88 was from miscellaneous sources. Connie made a motion to accept the donations which was seconded by Seth. The motion passed.
Librarian’s Report presented. Numbers remain stable and appropriate for January.
Old Business. The basement door has been replaced. Extra work was necessary due to unanticipated water damage to frame. The front door that arrived was too short and needed to be exchanged. It is anticipated it will be installed shortly. Kited Builders is in charge of the projects. The roof has been successfully repaired. An excellent job was done by Century Roofing. Kudos to Seth for his brave rooftop expedition to evaluate conditions. Seth made a motion to table consideration of replacing carpet to a future date due to the planning that is necessary to accomplish this. The motion was seconded by Connie and passed.
New Business. The board is still looking for potential candidates to fill upcoming trustee vacancies. Ellen noted that Leslie Grey has given her notice and her last day will be February 14. Ellen has potential prospects to fill the position.
Upcoming programs for February include: Sketches of Lee-A Black American Experience, Wednesday February 12 @ 6:00 PM, Understanding Bobcats, Saturday February 15 at 11:00, Book Discussion Wednesday February 19th considering the books Between the World and Me by Ta-Nehisi Coates, and Born a Crime by Trevor Noah. Pictures and Words: Keeping a Sketch Journal will be presented on three Saturdays from 10:00 to 11:00. Cost is 10.00 for each session.
The next meeting will be held on Wednesday March 4,2020 at 6:00 p.m.
There being no further business, the meeting was adjourned at 6:50 p.m.
Respectfully submitted,
Connie Scheffy, Acting Secretary
Trustee minutes for January 2020
Library minutes, Jan. 8th, 2020
In attendance: Connie, Annette, Devin, Patty, Seth, Sandy, Ellen
Meeting convened at 6:05PM
Connie and Annette made a motion to accept last month’s minuses which was passed.
Treasurer’s Report: In good shape. After using money from Special Projects fund (which is money from book and plant sales, mostly) to pay for new lighting, there is still money left for future needs and for “nest egg”. There was a discussion about what the library pays for and what the town might pay for. Seth and Sandy made a motion to accept Treasurer’s report, which was passed.
Librarian’s Report: December was a busy month with programs and circulation. Ellen discussed a new program she is developing which will be for middle schoolers.
Old business: Door replacement- there was a motion (Sandy and Seth) to accept to accept the quote from Kilted Builders to replace both entry doors, which passed. Roof repair- motion (Sandy and Connie) to accept Sentry Roofing proposal to repair roof around chimney. Motion passed.
Ellen discussed possible candidates for filling two trustee positions. Annette said she would run again. Sandy expressed desire to step down sometime in the next few months.
Devin suggested need for sub-committees for such things as building and maintenance, budget, policy, and liaison with Friends of the Library. Seth suggested initiating sub committees as needed.
Devin suggested setting goals. All suggestions were received with enthusiasm.
Meeting ended at 6:50PM
Next meeting will be Feb 5th 2020
Submitted by,
Sandy Wadlington, Secretary
Library minutes, Jan. 8th, 2020
In attendance: Connie, Annette, Devin, Patty, Seth, Sandy, Ellen
Meeting convened at 6:05PM
Connie and Annette made a motion to accept last month’s minuses which was passed.
Treasurer’s Report: In good shape. After using money from Special Projects fund (which is money from book and plant sales, mostly) to pay for new lighting, there is still money left for future needs and for “nest egg”. There was a discussion about what the library pays for and what the town might pay for. Seth and Sandy made a motion to accept Treasurer’s report, which was passed.
Librarian’s Report: December was a busy month with programs and circulation. Ellen discussed a new program she is developing which will be for middle schoolers.
Old business: Door replacement- there was a motion (Sandy and Seth) to accept to accept the quote from Kilted Builders to replace both entry doors, which passed. Roof repair- motion (Sandy and Connie) to accept Sentry Roofing proposal to repair roof around chimney. Motion passed.
Ellen discussed possible candidates for filling two trustee positions. Annette said she would run again. Sandy expressed desire to step down sometime in the next few months.
Devin suggested need for sub-committees for such things as building and maintenance, budget, policy, and liaison with Friends of the Library. Seth suggested initiating sub committees as needed.
Devin suggested setting goals. All suggestions were received with enthusiasm.
Meeting ended at 6:50PM
Next meeting will be Feb 5th 2020
Submitted by,
Sandy Wadlington, Secretary
Brown Memorial Library minutes for Dec. 11, 2019
Meeting convened at 6Pm. In attendance: Laurie, Devin, Patty, Seth, Annette, Sandy, Ellen
There was a motion by Seth, seconded by Laurie, to accept Secretary’s report. Motion was accepted.
Treasurer’s Report: A motion by Laurie and Seth to accept donations was presented and passed.
Proposals were presented to Budget Committee for 2020 library budget and were accepted. Proposals included a slight increase for programming, and for digitizing the card catalog.
A motion by Patty and Devin to accept treasurer’s report was passed.
Librarian’s Report: Ellen wished to acknowledge and thank Fritz Von Baren for his generous help in hanging the new holiday LED lights on the tree in front of the library.
Numbers for patrons and circulation are slightly up. Ellen discussed proposals for programs in 2020. Sandy suggested a program to help seniors understand technology in everyday life. Ellen discussed need for new computer tower (as the old one is very old and very slow) and there was a motion by Laurie and Seth to appropriate up to $550 (from Special Funds) for the purchase of a new one. Motion passed.
Old business: Still looking for a contractor who can install two new doors for the library. Ellen is looking into a roofer to install flashing around chimney to fix a small leak.
Devin suggested forming sub-committees to work on policy issues and building maintenance issues. Patty talked about carpet for library and estimates so far.
Having no further business, there was a motion by Annette and Sandy to adjourn. Motion passed and meeting was over at 7PM.
Next meeting January 8th 2020.
Submitted by Sandy Wadlington, Secretary
Meeting convened at 6Pm. In attendance: Laurie, Devin, Patty, Seth, Annette, Sandy, Ellen
There was a motion by Seth, seconded by Laurie, to accept Secretary’s report. Motion was accepted.
Treasurer’s Report: A motion by Laurie and Seth to accept donations was presented and passed.
Proposals were presented to Budget Committee for 2020 library budget and were accepted. Proposals included a slight increase for programming, and for digitizing the card catalog.
A motion by Patty and Devin to accept treasurer’s report was passed.
Librarian’s Report: Ellen wished to acknowledge and thank Fritz Von Baren for his generous help in hanging the new holiday LED lights on the tree in front of the library.
Numbers for patrons and circulation are slightly up. Ellen discussed proposals for programs in 2020. Sandy suggested a program to help seniors understand technology in everyday life. Ellen discussed need for new computer tower (as the old one is very old and very slow) and there was a motion by Laurie and Seth to appropriate up to $550 (from Special Funds) for the purchase of a new one. Motion passed.
Old business: Still looking for a contractor who can install two new doors for the library. Ellen is looking into a roofer to install flashing around chimney to fix a small leak.
Devin suggested forming sub-committees to work on policy issues and building maintenance issues. Patty talked about carpet for library and estimates so far.
Having no further business, there was a motion by Annette and Sandy to adjourn. Motion passed and meeting was over at 7PM.
Next meeting January 8th 2020.
Submitted by Sandy Wadlington, Secretary
Bradford Memorial Library Board of Trustees
Secretary's Report
November 6, 2019, 6pm at Brown Memorial Library
Present: Ellen Barselle, Seth Benowitz, Patty Furness, Annette Leonis, and Devin Pendleton.
Secretary's Draft Report: The draft minutes of 10/02/2019 was reviewed, A motion was made by Annette to accept the report as read, Seth seconded, and the draft minutes were unanimously approved.
Treasurer's Report: Annette presented the revenue and expenditure report for October 2019, and expressed appreciation to the Bradford community for their continued generosity in donations this year. A motion was made by Seth to accept October donations, seconded by Patty, and unanimously approved. The new interior painting has been paid from the Maintenance Fund, and we should be able to meet expenses for the remainder of the year. A motion was made by Devin to accept the treasurer's report, seconded by Seth, and unanimously approved. Annette was commended for her treasurer skills; our CDs are earning appreciably more interest since she reinvested them at a higher rate.
Librarian's Report: Ellen reported a surge in program attendees in October due to Halloween and heavily attended special programs. Inter library loan numbers are up since the system has been able to be accessed by computer entries again.
Interior Painting: Ben Ainslie and Son General Contracting recently completed repainting the library walls over two days and did an outstanding job! Ben noted that there appears to be a leak in the NE corner of the roof, and suggested that the flashing be checked by a roofing contractor.
Exterior Doors: Ellen got an estimate for replacement of the insulated basement door and the wooden front door from Lumber Barn. The doors have been ordered, and will be in within the week. We are now trying to find someone to install them, and have several leads.
Carpeting: The library carpet is showing the wear of the past many years, and will need to be replaced sometime in the future. Patty will visit Biron's Flooring in Newport to get a rough estimate of the cost.
BML Movie Events: Ellen reported she renewed our membership in the Motion Picture Licensing Corporation, which allows the library to screen movies to patrons. She presented some delightful ideas such as a pizza and movie after school party.
Thanksgiving Holiday Schedule: Ellen requested that we consider being open on Thanksgiving eve (Wednesday) and closed the day after (Friday). After discussion, a motion was made by Annette to be open Wednesday November 27, 11am-7pm and be closed Friday November 29, 2019. The motion was seconded by Devin, and unanimously approved. Policy changes will be made at a later date.
With no further business, the meeting adjourned at 6:25 pm. The next meeting will be Wednesday December 4, 2019, 6pm at Brown Memorial Library.
Respectfully submitted,
Patty Furness
Secretary's Report
November 6, 2019, 6pm at Brown Memorial Library
Present: Ellen Barselle, Seth Benowitz, Patty Furness, Annette Leonis, and Devin Pendleton.
Secretary's Draft Report: The draft minutes of 10/02/2019 was reviewed, A motion was made by Annette to accept the report as read, Seth seconded, and the draft minutes were unanimously approved.
Treasurer's Report: Annette presented the revenue and expenditure report for October 2019, and expressed appreciation to the Bradford community for their continued generosity in donations this year. A motion was made by Seth to accept October donations, seconded by Patty, and unanimously approved. The new interior painting has been paid from the Maintenance Fund, and we should be able to meet expenses for the remainder of the year. A motion was made by Devin to accept the treasurer's report, seconded by Seth, and unanimously approved. Annette was commended for her treasurer skills; our CDs are earning appreciably more interest since she reinvested them at a higher rate.
Librarian's Report: Ellen reported a surge in program attendees in October due to Halloween and heavily attended special programs. Inter library loan numbers are up since the system has been able to be accessed by computer entries again.
Interior Painting: Ben Ainslie and Son General Contracting recently completed repainting the library walls over two days and did an outstanding job! Ben noted that there appears to be a leak in the NE corner of the roof, and suggested that the flashing be checked by a roofing contractor.
Exterior Doors: Ellen got an estimate for replacement of the insulated basement door and the wooden front door from Lumber Barn. The doors have been ordered, and will be in within the week. We are now trying to find someone to install them, and have several leads.
Carpeting: The library carpet is showing the wear of the past many years, and will need to be replaced sometime in the future. Patty will visit Biron's Flooring in Newport to get a rough estimate of the cost.
BML Movie Events: Ellen reported she renewed our membership in the Motion Picture Licensing Corporation, which allows the library to screen movies to patrons. She presented some delightful ideas such as a pizza and movie after school party.
Thanksgiving Holiday Schedule: Ellen requested that we consider being open on Thanksgiving eve (Wednesday) and closed the day after (Friday). After discussion, a motion was made by Annette to be open Wednesday November 27, 11am-7pm and be closed Friday November 29, 2019. The motion was seconded by Devin, and unanimously approved. Policy changes will be made at a later date.
With no further business, the meeting adjourned at 6:25 pm. The next meeting will be Wednesday December 4, 2019, 6pm at Brown Memorial Library.
Respectfully submitted,
Patty Furness
Brown Memorial Library minutes for October 2, 2019
Meeting convened at 6:PM. In attendance: Patty, Laurie, Devin, Ellen, Annette, Sandy
There was a motion by Annette and Devin (note: I will always put the person’s name who calls for a motion first, and the person who seconds the motion second) to accept the September minuses. Motion passed.
Treasurer’s report: There was a motion by Devin and Patty to accept donations to the Library. Motion passed. Annette (treasurer) reported all is on track with expenses. Many people stepped up with donations from ongoing book sale. Also, much money was saved due to Seth’s LED lighting improvements. There was a motion by Devin and Patty to accept Treasurer’s report. Motion passed.
Librarian’s report: Numbers (patrons and circulation) were down a bit, probably due to summer people leaving. Trend is consistent with past years.
The ILL (Inter Library Loan) system from the state library is back on track and running which will make it easier and more efficient to borrow books from other participating libraries.
Old business: Budget for new year was discussed.
New business: The ongoing success of the Library programs was discussed and appreciated. Halloween at the library will be Thursday Oct 31 from 5-7PM (the library will be open for the event).
It was suggested we go with Ainslie and Son General Contracting for painting the interior of the library, as they offered the best price. There was a motion by Laurie and Patty to go with Mr. Ainslie. Motion passed.
A modest pay raise across the board was discussed.
There was a motion by Laurie and Sandy to accept Budget proposals. Motion passed.
No new business, and so there was a motion by Laurie and Patty to adjourn. Motion passed at 6:55PM.
Next meeting will be Nov.6th 2019 at 6PM
Submitted by Sandy Wadlington, Secretary
Meeting convened at 6:PM. In attendance: Patty, Laurie, Devin, Ellen, Annette, Sandy
There was a motion by Annette and Devin (note: I will always put the person’s name who calls for a motion first, and the person who seconds the motion second) to accept the September minuses. Motion passed.
Treasurer’s report: There was a motion by Devin and Patty to accept donations to the Library. Motion passed. Annette (treasurer) reported all is on track with expenses. Many people stepped up with donations from ongoing book sale. Also, much money was saved due to Seth’s LED lighting improvements. There was a motion by Devin and Patty to accept Treasurer’s report. Motion passed.
Librarian’s report: Numbers (patrons and circulation) were down a bit, probably due to summer people leaving. Trend is consistent with past years.
The ILL (Inter Library Loan) system from the state library is back on track and running which will make it easier and more efficient to borrow books from other participating libraries.
Old business: Budget for new year was discussed.
New business: The ongoing success of the Library programs was discussed and appreciated. Halloween at the library will be Thursday Oct 31 from 5-7PM (the library will be open for the event).
It was suggested we go with Ainslie and Son General Contracting for painting the interior of the library, as they offered the best price. There was a motion by Laurie and Patty to go with Mr. Ainslie. Motion passed.
A modest pay raise across the board was discussed.
There was a motion by Laurie and Sandy to accept Budget proposals. Motion passed.
No new business, and so there was a motion by Laurie and Patty to adjourn. Motion passed at 6:55PM.
Next meeting will be Nov.6th 2019 at 6PM
Submitted by Sandy Wadlington, Secretary
Brown Memorial Library Trustee’s meeting for Sept. 4th, 2019
In attendance: Patty Furness, Seth Benowitz, Ellen Barselle, Annette Leonas, Devin Pendleton, Laurie Farrell, Connie Scheffy and Sandy Wadlington
Meeting opened at 6:05PM
There was a motion from Seth and Devin (second) to accept the secretary’s report, which was passed.
Treasurer’s Report: All on par. Slightly more spending on computer security, slightly less on electricity. Motion from Laurie and Seth to accept Treasurer’s report, which was passed.
Librarian’s Report: Attendance and circulation was way up.
Old Business: Ellen will continue looking into basement door installation. Ellen and Leslie will look into possibilities for installing fax capabilities, since a few patrons have requested it.
Sandy will look into the current terms and expiration dates for trustees.
Ellen has contacted 3 firms for a discussion on the ways and means of digitizing the card catalog.
New business: There was a discussion about new carpeting and need to paint the walls. Also a discussion about the need for new computers and the possibility of an IT service.
Ellen will be out for a week or two due to knee surgery. Trustees are on call to help fill in while she is out.
There was a discussion about closing the library for “bad” weather, and it was decided that extreme heat ( such as the 104 degree Saturday we had a few months ago) qualifies.
There was a motion by Seth and Laurie to adjourn, which was passed. Meeting ended at 6:50PM.
Next meeting will be Oct.2nd at 6:00 PM.
Sandy Wadlington, Secretary
In attendance: Patty Furness, Seth Benowitz, Ellen Barselle, Annette Leonas, Devin Pendleton, Laurie Farrell, Connie Scheffy and Sandy Wadlington
Meeting opened at 6:05PM
There was a motion from Seth and Devin (second) to accept the secretary’s report, which was passed.
Treasurer’s Report: All on par. Slightly more spending on computer security, slightly less on electricity. Motion from Laurie and Seth to accept Treasurer’s report, which was passed.
Librarian’s Report: Attendance and circulation was way up.
Old Business: Ellen will continue looking into basement door installation. Ellen and Leslie will look into possibilities for installing fax capabilities, since a few patrons have requested it.
Sandy will look into the current terms and expiration dates for trustees.
Ellen has contacted 3 firms for a discussion on the ways and means of digitizing the card catalog.
New business: There was a discussion about new carpeting and need to paint the walls. Also a discussion about the need for new computers and the possibility of an IT service.
Ellen will be out for a week or two due to knee surgery. Trustees are on call to help fill in while she is out.
There was a discussion about closing the library for “bad” weather, and it was decided that extreme heat ( such as the 104 degree Saturday we had a few months ago) qualifies.
There was a motion by Seth and Laurie to adjourn, which was passed. Meeting ended at 6:50PM.
Next meeting will be Oct.2nd at 6:00 PM.
Sandy Wadlington, Secretary
Library trustee meeting for August 12th 2019
In attendance: Sandy Wadlington, Ellen Barselle, Connie Scheffey, Seth Benowitz, Annette Leonas
Meeting began at 6PM.
-There was a motion to accept the Secretary’s report, seconded by Annette and Connie. Secretary’s report was accepted.
-Annette presented the Treasurer’s report. All is on track. There were generous donations both from the July 4th book sale and from ongoing donations. There was a motion to accept the donations, seconded by Connie and Sandy. Donations accepted. There will be a Book Sale at the library on the Saturday of Labor Day weekend- August 31st. Other fundraisers were discussed.
-Librarian’s Report- Ellen noted that in July there were twice the number of patrons and twice the number of books taken out from the previous month, and that the summer reading program is popular. Other programs were also well attended.
-Old business. There was a discussion about the book shelf at 11 West Main. (It is a bookshelf in the hallway of the Sweet Beet, etc., where used books are on display for the taking and reading at will). This has become a popular addition, and has been stocked and maintained by Librarian Laurie Buchar.
-New Business- Tracey Quigley from the Friends of BML spoke. She said the Friends were updating their by-laws and their 5-year plan. She asked the trustees to consider ways in which the Friends could further help the library; ways of working more closely together, and places where the Friends could “slot in”. The trustees agreed that this would be good to pursue.
-More new Business- Ellen spoke of a desire of some patrons for a fax machine. The ways of dong this without added expense will be explored. Ellen also said the downstairs door is rusting and that the lock is difficult to work in the winter. She will talk to someone at Lumber Barn to see about replacing the door.
Sandy asked trustees to determine their remaining term lengths so we can prepare for new trustee recruitments.
There was a discussion about preparing for next year’s budget, as well as the need for a technology budget.
There was a motion to adjourn, seconded by Sandy and Connie.
Meeting was adjourned 6:55PM
Sandy Wadlington, Secretary
In attendance: Sandy Wadlington, Ellen Barselle, Connie Scheffey, Seth Benowitz, Annette Leonas
Meeting began at 6PM.
-There was a motion to accept the Secretary’s report, seconded by Annette and Connie. Secretary’s report was accepted.
-Annette presented the Treasurer’s report. All is on track. There were generous donations both from the July 4th book sale and from ongoing donations. There was a motion to accept the donations, seconded by Connie and Sandy. Donations accepted. There will be a Book Sale at the library on the Saturday of Labor Day weekend- August 31st. Other fundraisers were discussed.
-Librarian’s Report- Ellen noted that in July there were twice the number of patrons and twice the number of books taken out from the previous month, and that the summer reading program is popular. Other programs were also well attended.
-Old business. There was a discussion about the book shelf at 11 West Main. (It is a bookshelf in the hallway of the Sweet Beet, etc., where used books are on display for the taking and reading at will). This has become a popular addition, and has been stocked and maintained by Librarian Laurie Buchar.
-New Business- Tracey Quigley from the Friends of BML spoke. She said the Friends were updating their by-laws and their 5-year plan. She asked the trustees to consider ways in which the Friends could further help the library; ways of working more closely together, and places where the Friends could “slot in”. The trustees agreed that this would be good to pursue.
-More new Business- Ellen spoke of a desire of some patrons for a fax machine. The ways of dong this without added expense will be explored. Ellen also said the downstairs door is rusting and that the lock is difficult to work in the winter. She will talk to someone at Lumber Barn to see about replacing the door.
Sandy asked trustees to determine their remaining term lengths so we can prepare for new trustee recruitments.
There was a discussion about preparing for next year’s budget, as well as the need for a technology budget.
There was a motion to adjourn, seconded by Sandy and Connie.
Meeting was adjourned 6:55PM
Sandy Wadlington, Secretary
Brown Memorial Library Minutes, July 3rd, 2019
In attendance: Devin Pendleton, Seth Benowitz, Connie Scheffy, Patty Furness, Laurie Farrell, Ellen Barselle, Sandy Wadlington, Annette Leonas
Meeting was called to order at 5:55 PM.
1. There was a motion to accept the secretary’s report, seconded by Connie and Laurie. Secretary’s report was accepted.
2. Treasurer’s report was presented. All expenses on par. The Friends Of BML made a generous financial donation to the library to help with the LED costs and for summer programing.
In June, Annette (treasurer) was able renew the library’s CD’s at a much higher rate, more than doubling the return.
There was a motion to accept Treasurer’s report, seconded by Connie and Laurie, and it passed.
3. Librarian’s Report: Patron numbers were down in June, but up for program attendance.
4. Old business: There was a discussion about a float for the July 4th parade.
Seth updated us on the LED project, saying 3 more lights would be installed by Paul Flinkstrom in the next few weeks in the stacks (back room) section of the library.
5. New Business: Ellen discussed upcoming programs including poetry readings and workshop, Eastern Coyote discussion, Beer Brewing workshop (at location to be determined), and a possible Trivia Night fundraiser.
There was a discussion about the need to have a third signer of checks. There was a motion to have Sandy that signer, seconded by Connie and Annette. Motion was passed.
Since many trustees will be away at the time of next month’s meeting, a new meeting day was agreed on. Instead of August 7th, the next Trustee’s meeting will be Monday August 12th and 6PM at the library.
Meeting was adjourned at 6:50 PM
Submitted by:
Sandy Wadlington, S
In attendance: Devin Pendleton, Seth Benowitz, Connie Scheffy, Patty Furness, Laurie Farrell, Ellen Barselle, Sandy Wadlington, Annette Leonas
Meeting was called to order at 5:55 PM.
1. There was a motion to accept the secretary’s report, seconded by Connie and Laurie. Secretary’s report was accepted.
2. Treasurer’s report was presented. All expenses on par. The Friends Of BML made a generous financial donation to the library to help with the LED costs and for summer programing.
In June, Annette (treasurer) was able renew the library’s CD’s at a much higher rate, more than doubling the return.
There was a motion to accept Treasurer’s report, seconded by Connie and Laurie, and it passed.
3. Librarian’s Report: Patron numbers were down in June, but up for program attendance.
4. Old business: There was a discussion about a float for the July 4th parade.
Seth updated us on the LED project, saying 3 more lights would be installed by Paul Flinkstrom in the next few weeks in the stacks (back room) section of the library.
5. New Business: Ellen discussed upcoming programs including poetry readings and workshop, Eastern Coyote discussion, Beer Brewing workshop (at location to be determined), and a possible Trivia Night fundraiser.
There was a discussion about the need to have a third signer of checks. There was a motion to have Sandy that signer, seconded by Connie and Annette. Motion was passed.
Since many trustees will be away at the time of next month’s meeting, a new meeting day was agreed on. Instead of August 7th, the next Trustee’s meeting will be Monday August 12th and 6PM at the library.
Meeting was adjourned at 6:50 PM
Submitted by:
Sandy Wadlington, S
Library Minutes June 12, 2019
In attendance: Devin Pendleton, Annette Leonas, Sandy Wadlington, Patty Furness, Connie Scheffy, Laurie Farrell, and Ellen Barselle
There was a motion by Connie (and seconded by Annette) to accept the minutes from May 2019 which was approved.
Treasurer’s Report: Donations are all on par with previous months. Annette (treasurer) discussed talking to bank to get more favor interest rates on our larger CD’s. There was a motion by Connie (seconded by Seth) to go ahead with the pursuit of higher interest rates at the local Bar Harbor Bank. Motion was passed.
There was a motion (again, Connie and Seth) to accept treasurer’s report, which passed.
Librarian’s Report: Attendance numbers are similar to past months. 80 people showed up on the first Friday of the new hours. Librarians are preparing for the summer reading program which begins on July 8th. Ellen discussed the “rewards” program which offers incentives for for kids to read. She discussed a raffle. Ellen also mentioned other summer programs: a fairy garden workshop and a poetry reading. Ellen asked for 2 comfortable bean bag chairs for the Children’s Area. Ellen announced the new part-time employee, Gemma Laser (who replaced Leah Cummings). Sandy made a motion to allocate 600 dollars from special projects funds to pay for summer programs and bean bag chairs. Seth seconded, and all voted in favor.
There was no “old business” discussed other than how good the new LED lights look.
New business: The forthcoming book and plant sale was discussed. Date will be Saturday July6th, from 9AM to 2PM. A possible float for the 4th of July Parade (also on the 6th) was discussed as well.
Seth made a motion to adjourn which Connie seconded and which passed. Meeting ended at 7PM.
Sandy Wadlington,
Secretary
In attendance: Devin Pendleton, Annette Leonas, Sandy Wadlington, Patty Furness, Connie Scheffy, Laurie Farrell, and Ellen Barselle
There was a motion by Connie (and seconded by Annette) to accept the minutes from May 2019 which was approved.
Treasurer’s Report: Donations are all on par with previous months. Annette (treasurer) discussed talking to bank to get more favor interest rates on our larger CD’s. There was a motion by Connie (seconded by Seth) to go ahead with the pursuit of higher interest rates at the local Bar Harbor Bank. Motion was passed.
There was a motion (again, Connie and Seth) to accept treasurer’s report, which passed.
Librarian’s Report: Attendance numbers are similar to past months. 80 people showed up on the first Friday of the new hours. Librarians are preparing for the summer reading program which begins on July 8th. Ellen discussed the “rewards” program which offers incentives for for kids to read. She discussed a raffle. Ellen also mentioned other summer programs: a fairy garden workshop and a poetry reading. Ellen asked for 2 comfortable bean bag chairs for the Children’s Area. Ellen announced the new part-time employee, Gemma Laser (who replaced Leah Cummings). Sandy made a motion to allocate 600 dollars from special projects funds to pay for summer programs and bean bag chairs. Seth seconded, and all voted in favor.
There was no “old business” discussed other than how good the new LED lights look.
New business: The forthcoming book and plant sale was discussed. Date will be Saturday July6th, from 9AM to 2PM. A possible float for the 4th of July Parade (also on the 6th) was discussed as well.
Seth made a motion to adjourn which Connie seconded and which passed. Meeting ended at 7PM.
Sandy Wadlington,
Secretary
Library Minutes May 1st, 2019
In attendance: Annette Leonas, Seth Benowitz, Laurie Farrell,Patty Furness, Ellen Barselle, Devin Pendleton, Sandy Wadlington
Meeting was called to order at 6:05PM
Minutes from the April meeting were voted on and accepted.
Treasurer’s Report:
On par with last year, but there may be funding issues that need to be addressed due to rising costs for 2019. We will need to address the issue of funding while being careful for the remainder of 2019.
Ellen reminded us there is no budget for special programming (which includes computers, among other things) We decided we need to add “Programs” to our budget for 2020.
Treasurer’s report was voted on and accepted.
Librarian’s Report:
Both specials events (Easter Egg hunt, and a talk on porcupines) were very well attended (85 and 45, respectively), and the Monday morning story time is also well attended.
Old business:
Seth reported the lighting project is more than half done. New fixtures needed for back room and kitchen. There are new lights in the basement and six more are needed, which Paul Flinkstrom will install.
Ellen mentioned the light in the basement anteroom needs replacing and Seth said he and Paul will try and do before May 25th (the date of the book/plant sale).
We all await our next electric bill which should reflect the lower costs due to the switch to LED lighting.
New business:
Plant/Book sale May 25th. Patty will confirm whether we will have enough plants, etc, for plant sale. We worked out the hours we will be covering during the sale.
Hours: We discussed the Library hours. They will still be at a weekly total of 28, but the days and times were discussed. After keeping a tally of popular times, as well as asking patrons their preferences, the following hours were suggested:
10AM to 6PM Monday and Friday
11AM to 7PM Wednesday
9AM to 1PM Saturday
These hours were voted on and accepted and will be effective June 1st, 2019.
Signage was discussed and Ellen will ask Roberge Signage about costs of re-doing the front sign. Meanwhile more notices of hours will be posted at library.
There was a discussion about whether or not to do a float for the 4th of July parade this year.
Meeting was adjourned 6:55PM
Submitted by Sandy Wadlingt
In attendance: Annette Leonas, Seth Benowitz, Laurie Farrell,Patty Furness, Ellen Barselle, Devin Pendleton, Sandy Wadlington
Meeting was called to order at 6:05PM
Minutes from the April meeting were voted on and accepted.
Treasurer’s Report:
On par with last year, but there may be funding issues that need to be addressed due to rising costs for 2019. We will need to address the issue of funding while being careful for the remainder of 2019.
Ellen reminded us there is no budget for special programming (which includes computers, among other things) We decided we need to add “Programs” to our budget for 2020.
Treasurer’s report was voted on and accepted.
Librarian’s Report:
Both specials events (Easter Egg hunt, and a talk on porcupines) were very well attended (85 and 45, respectively), and the Monday morning story time is also well attended.
Old business:
Seth reported the lighting project is more than half done. New fixtures needed for back room and kitchen. There are new lights in the basement and six more are needed, which Paul Flinkstrom will install.
Ellen mentioned the light in the basement anteroom needs replacing and Seth said he and Paul will try and do before May 25th (the date of the book/plant sale).
We all await our next electric bill which should reflect the lower costs due to the switch to LED lighting.
New business:
Plant/Book sale May 25th. Patty will confirm whether we will have enough plants, etc, for plant sale. We worked out the hours we will be covering during the sale.
Hours: We discussed the Library hours. They will still be at a weekly total of 28, but the days and times were discussed. After keeping a tally of popular times, as well as asking patrons their preferences, the following hours were suggested:
10AM to 6PM Monday and Friday
11AM to 7PM Wednesday
9AM to 1PM Saturday
These hours were voted on and accepted and will be effective June 1st, 2019.
Signage was discussed and Ellen will ask Roberge Signage about costs of re-doing the front sign. Meanwhile more notices of hours will be posted at library.
There was a discussion about whether or not to do a float for the 4th of July parade this year.
Meeting was adjourned 6:55PM
Submitted by Sandy Wadlingt
Meeting Minutes from April 3, 2019
The Board Meeting for the Trustees of Brown Memorial Library was called to order at 6:08 p.m.
Attendance: Patty Furness, Connie Scheffy, Ellen Barselle, Laurie Farrell, Seth Benowitz, Devon Pendleton, Annette Leonas, Jason Grey
New trustees Devon Pendleton and Laurie Farrell were introduced.
Election of officers for the coming year were held with the following results:
Chair--Patty Furness, Treasurer—Annette Leonas, Secretary—Sandy Wadlington.
The Secretary’s Report was accepted as presented.
Treasurer’s Report—As Nola Jordan is no longer a trustee of the library, her name must be removed from all library accounts. A motion was made and passed to accept donations to Brown Memorial Library in March in the amount of $47.91. $26:00 of that amount came from our on-going book sale, and $21.91 from general donations. Annette noted that we will need to request a portion of the money allotted from the town to meet expenses. She also noted that utility expenses were a bit high last month, likely due to weather conditions. The change to LED lights should help mitigate electrical costs. A motion was made and passed to accept the Treasurer’s Report as presented.
Ellen reported growth in all aspects of library usage. Attendance at programs has been higher including the Monday morning Story Hour. The Pajama Party was a huge success. A tempting variety of new books is available for adults and children. Kudos to Ellen, Laurie and Leslie and Maggi for their creativity and enthusiasm in developing activities and for providing a welcoming environment for the families of Bradford.
Discussion was held regarding a change to library hours. Ellen and Leslie again presented evidence indicating that the current hours are not attracting patrons during evenings after 6:00PM on Monday and Wednesday nor on Saturday afternoons or Sunday. After lengthy discussion, a motion was made and accepted to change the current hours. Beginning in June the library will be open Monday, Wednesday and Friday from 10:am -6:00pm and Saturdays from 9:am to 1:00 pm. The library will be closed on Sundays. It was noted that Bradford residents with library cards are entitled to use the Newbury Public library. This arrangement provides access to a library every day of the week.
Currently there is no new information as to when the LED lights will be installed in the back portion of the library. Seth will meet with the electrician an obtain updated information for the next meeting.
Upcoming programs at the library include an informative talk on the North American Porcupine on Thursday April 18, at 7:00 p.m. presented by the Bradford Conservation Commission and the annual Egg Hunt on Saturday April 20th at 11:00 am. On Saturday May 4 there will be a Flowers for Mother’s Day project.
The next meeting will be held on Wednesday May 1, 2019 at 6:00 p.m.
There being no further business, the meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Connie Scheffy, Acting Secretary
The Board Meeting for the Trustees of Brown Memorial Library was called to order at 6:08 p.m.
Attendance: Patty Furness, Connie Scheffy, Ellen Barselle, Laurie Farrell, Seth Benowitz, Devon Pendleton, Annette Leonas, Jason Grey
New trustees Devon Pendleton and Laurie Farrell were introduced.
Election of officers for the coming year were held with the following results:
Chair--Patty Furness, Treasurer—Annette Leonas, Secretary—Sandy Wadlington.
The Secretary’s Report was accepted as presented.
Treasurer’s Report—As Nola Jordan is no longer a trustee of the library, her name must be removed from all library accounts. A motion was made and passed to accept donations to Brown Memorial Library in March in the amount of $47.91. $26:00 of that amount came from our on-going book sale, and $21.91 from general donations. Annette noted that we will need to request a portion of the money allotted from the town to meet expenses. She also noted that utility expenses were a bit high last month, likely due to weather conditions. The change to LED lights should help mitigate electrical costs. A motion was made and passed to accept the Treasurer’s Report as presented.
Ellen reported growth in all aspects of library usage. Attendance at programs has been higher including the Monday morning Story Hour. The Pajama Party was a huge success. A tempting variety of new books is available for adults and children. Kudos to Ellen, Laurie and Leslie and Maggi for their creativity and enthusiasm in developing activities and for providing a welcoming environment for the families of Bradford.
Discussion was held regarding a change to library hours. Ellen and Leslie again presented evidence indicating that the current hours are not attracting patrons during evenings after 6:00PM on Monday and Wednesday nor on Saturday afternoons or Sunday. After lengthy discussion, a motion was made and accepted to change the current hours. Beginning in June the library will be open Monday, Wednesday and Friday from 10:am -6:00pm and Saturdays from 9:am to 1:00 pm. The library will be closed on Sundays. It was noted that Bradford residents with library cards are entitled to use the Newbury Public library. This arrangement provides access to a library every day of the week.
Currently there is no new information as to when the LED lights will be installed in the back portion of the library. Seth will meet with the electrician an obtain updated information for the next meeting.
Upcoming programs at the library include an informative talk on the North American Porcupine on Thursday April 18, at 7:00 p.m. presented by the Bradford Conservation Commission and the annual Egg Hunt on Saturday April 20th at 11:00 am. On Saturday May 4 there will be a Flowers for Mother’s Day project.
The next meeting will be held on Wednesday May 1, 2019 at 6:00 p.m.
There being no further business, the meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Connie Scheffy, Acting Secretary
BML TRUSTEE MEETING MINUTES: Wednesday, March 6, 2019
Attendance: Connie Scheffy, Patty Furness, Jason Grey, Annette Leonas, Ellen Barselle, Seth Benowitz, Devin Pendleton, and Nola Jordan.
Board briefly discussed previous month's secretary report. Motion was made and accepted for secretary's report.
Respectfully submitted,
Connie Scheffy
Attendance: Connie Scheffy, Patty Furness, Jason Grey, Annette Leonas, Ellen Barselle, Seth Benowitz, Devin Pendleton, and Nola Jordan.
Board briefly discussed previous month's secretary report. Motion was made and accepted for secretary's report.
- Treasurer's report was discussed. Nothing out of the ordinary. Motion was made for treasurer's report to be accepted.
- Library patronage and collection use was discussed. Numbers are in line with previous years. Patronage a little lower due to inclement weather days.
- LED lights, phase one, has been completed. The new lights have proved much brighter and are better illuminating the library. Phase II: the lights will be moved in direction of the flow of the book shelves. Labor costs may be a bit higher due to the nature of the project. Start of project within the stacks wing will be within the next several weeks. Much thanks to Paul Flinkstrom and Seth Benowitz for their work and help on this project.
- Discussed upcoming program dates. 3/16: Pet first aid with Laurie Farrell from 12:00-3:00pm. 3/27: Pajama party from 6:00-7:00pm. 3/30: Russian Faberge eggs with Marina Forbes from 12:00-3:00pm. 4/18: Porcupine program with Ann Eldridge at 7:00pm. 4/20: Easter Egg Hunt at 11:00am. Easter day, 4/21/19, the library will be closed.
- Discussed summer reading program. One person, Simon Brooks, has been scheduled. He is a local storyteller. He will be coming on 7/22 at 2:00pm. Discussed cost of some other performers and the need to keep program costs down.
- Ellen has requested that the board to consider changing the hours of the library to start in June 2019. Statistics over the past ten months have been recorded. Numbers are very low for patrons using the library during the week after 6:00pm and low on Sunday. Ellen has suggested the library have the hours of: Monday, Wednesday, and Friday from 10:00-6:00pm. Saturday from 9:00-1:00pm. And for the library to be closed on Sundays.
Respectfully submitted,
Connie Scheffy
Brown Memorial Library Trustee’s Meeting Feb. 13th 2019.
Meeting began at 6:00 PM. In attendance: Seth Benowitz, Patty Furness, Annette Leonas, Nola Jordan, Connie Sheffey, Sandy Wadlington 1. A motion to accept the secretary’s report for January 2019 was presented and accepted.
2. The treasurer’s report was presented. All is on par. Electric bill a bit higher than normal, probably due to heaters running. Nola (accompanied by many trustees) presented the budget for 2019 to the Budget Committee. It was accepted and increased by 300 dollars to cover anticipated additional fuel cost for heating oil. A motion to accept Treasurer’s report was presented and passed.
3. Librarian’s report was not presented as Ellen Barselle was not in attendance.
4. Old Business: Seth spoke about the LED lighting conversion project. He has given up on working with Tom Bradford (the electrician) because Mr. Bradford does not return emails or calls, and missed a few deadlines. Seth has lined up Paul Flinkstrom to do the work. Seth will order a minimum package of bulbs and he and Paul will work on the installation. Nola asked we authorize the expenditure for the 20 bulbs ($129.20), which we did. If these bulbs work (and we are confident they will), we will order more (up to 8o bulbs, or 4 more packages). Seth and Paul will begin the process on Feb 14th. 5. Sandy mentioned the upcoming book and plant sale (July 4th weekend), and that Janet Sillars will not be there as the plant expert. Sandy volunteered, and will read up between now and then.
Motion to adjourn was passed at 6:45 PM.
Respectfully submitted, Sandy Wadlington, Secretary
Meeting began at 6:00 PM. In attendance: Seth Benowitz, Patty Furness, Annette Leonas, Nola Jordan, Connie Sheffey, Sandy Wadlington 1. A motion to accept the secretary’s report for January 2019 was presented and accepted.
2. The treasurer’s report was presented. All is on par. Electric bill a bit higher than normal, probably due to heaters running. Nola (accompanied by many trustees) presented the budget for 2019 to the Budget Committee. It was accepted and increased by 300 dollars to cover anticipated additional fuel cost for heating oil. A motion to accept Treasurer’s report was presented and passed.
3. Librarian’s report was not presented as Ellen Barselle was not in attendance.
4. Old Business: Seth spoke about the LED lighting conversion project. He has given up on working with Tom Bradford (the electrician) because Mr. Bradford does not return emails or calls, and missed a few deadlines. Seth has lined up Paul Flinkstrom to do the work. Seth will order a minimum package of bulbs and he and Paul will work on the installation. Nola asked we authorize the expenditure for the 20 bulbs ($129.20), which we did. If these bulbs work (and we are confident they will), we will order more (up to 8o bulbs, or 4 more packages). Seth and Paul will begin the process on Feb 14th. 5. Sandy mentioned the upcoming book and plant sale (July 4th weekend), and that Janet Sillars will not be there as the plant expert. Sandy volunteered, and will read up between now and then.
Motion to adjourn was passed at 6:45 PM.
Respectfully submitted, Sandy Wadlington, Secretary
Brown Memorial Library Trustee Minutes Wed. Jan. 2, 2019
In attendance: Patty Furness, Nola Jordan, Seth Benowitz, Jason Grey, Annette Leonas, Ellen Barselle, and Sandy Wadlington.
Meeting was called to order at 6:05 PM.
1. Secretary’s report was presented; there was a motion to accept and it passed.
2. Treasurer’s report presented. All is in line and on track. There was a larger amount for general donations ($620) in December because of the year-end. Nola explained a bit about the different funds and their appropriate uses. Nola also discussed BML investment policy. Motion to accept Treasurer’s report was accepted and passed.
3. Librarian’s Report: There was a good turnout for December programs. Numbers for patrons and books taken out were in line.
Old Business: Seth discussed the history of his interactions with Tom Radford, the electrician who will install the LED lights. Tom has been slow to respond, and there is some frustration. Tom also said there was a price increase of $200 for the lights, and therefore the Trustees needed to sign off on that. There was a vote to authorize $500 (and not to exceed $500) for increase of bulbs and any other contingencies. The vote passed. We are hoping Tom will begin work on Jan. 14th, 2019.
New Business: Annette review the Policies for the library. She explained the major changes in Policies are the clarifications of the holidays (where the library will be closed). Copier fees were also added to Policies. A motion to approve the amended policies was presented and approved. Ellen asked for $500 for special programming in 2019, which will be coordinated with The Friends.(The Friends may be able to help with the funding). The two programs of interest are Russian Fabrege Eggs (history and later a hands-on program to make them) and Lego Robotics. Both are through the NH Humanities Council. A motion was made to authorize the funding, and was passed. Ellen announced she and Leslie Grey are starting a library podcast. The terms for the trustees was discussed, and who will run and who will be stepping down. We discussed the need to recruit new members.
The meeting was adjourned at 7:20 PM.
The next meeting will be Feb 6th.
Respectfully submitted, Sandy Wadlington, Secretary
In attendance: Patty Furness, Nola Jordan, Seth Benowitz, Jason Grey, Annette Leonas, Ellen Barselle, and Sandy Wadlington.
Meeting was called to order at 6:05 PM.
1. Secretary’s report was presented; there was a motion to accept and it passed.
2. Treasurer’s report presented. All is in line and on track. There was a larger amount for general donations ($620) in December because of the year-end. Nola explained a bit about the different funds and their appropriate uses. Nola also discussed BML investment policy. Motion to accept Treasurer’s report was accepted and passed.
3. Librarian’s Report: There was a good turnout for December programs. Numbers for patrons and books taken out were in line.
Old Business: Seth discussed the history of his interactions with Tom Radford, the electrician who will install the LED lights. Tom has been slow to respond, and there is some frustration. Tom also said there was a price increase of $200 for the lights, and therefore the Trustees needed to sign off on that. There was a vote to authorize $500 (and not to exceed $500) for increase of bulbs and any other contingencies. The vote passed. We are hoping Tom will begin work on Jan. 14th, 2019.
New Business: Annette review the Policies for the library. She explained the major changes in Policies are the clarifications of the holidays (where the library will be closed). Copier fees were also added to Policies. A motion to approve the amended policies was presented and approved. Ellen asked for $500 for special programming in 2019, which will be coordinated with The Friends.(The Friends may be able to help with the funding). The two programs of interest are Russian Fabrege Eggs (history and later a hands-on program to make them) and Lego Robotics. Both are through the NH Humanities Council. A motion was made to authorize the funding, and was passed. Ellen announced she and Leslie Grey are starting a library podcast. The terms for the trustees was discussed, and who will run and who will be stepping down. We discussed the need to recruit new members.
The meeting was adjourned at 7:20 PM.
The next meeting will be Feb 6th.
Respectfully submitted, Sandy Wadlington, Secretary
Brown Memorial Library Trustee’s meeting, Dec.5th, 2018
In attendance: Seth Benowitz, Nola Jordan, Jason Grey, Annette Leonas, Patty Furness, Connie Sheffey, Ellen Barselle, and Sandy Wadlington
Meeting was called to order at 5PM.
In attendance: Seth Benowitz, Nola Jordan, Jason Grey, Annette Leonas, Patty Furness, Connie Sheffey, Ellen Barselle, and Sandy Wadlington
Meeting was called to order at 5PM.
- The Secretary’s report was read. It was accepted, pending the addition of Tom Radford’s last name.
- The Treasurer’s report was presented. All on par. Donations of $92 ($32 general and $60 ongoing book sale) voted on and accepted. There was a larger amount spent for furnishing and fixtures because of the downpayment for the new LED lighting. Nola (Treasurer) explained what “Town Held Funds” are for the library- when a gift of money is made to the town for the library, every quarter the interest from that fund is given to the library for the purpose of buying books. Treasurer’s report motion was passed.
- Librarian’s report was presented. All is on track. Nola complimented the Librarian on the success of the monthly book club.
4. Old business: Seth received delivery of new lighting fixtures as well as an invoice (via email) for 14 fixtures from Peter Salvitti. Invoice for remainder of fixtures and shipping forthcoming. Seth showed an example of new fixtures to be installed in the stacks room. There is a tentative starting date of Jan. 14, 2019 for installation of new fixtures. The basement project will start at a later date. There was a motion to pay Peter Salvitti (toward the end of the month) which passed. Nola suggested a little publicity for this lighting project would be helpful, and that funds come out of book sale proceeds. Ellen (Librarian) mentioned the need, under “CIP” (Capital Improvement Project) of new carpet, new paint (walls), and an automated system to eventually replace the card catalog system. Ellen said new system would cost approximately 2-3 thousand per year. Ellen said cost of labor and time with old system would be offset by new system. She will look further into costs of set-up and running fees. Nola said budget would have to be revised when the time comes. There was a reminder the Santa would be at the library Saturday Dec.8th at 4PM to light the tree. - Meeting was adjourned at 5:40PM.
Next meeting Jan.2 2019 at 6PM.
Respectfully submitted, Sandy Wadlington, Secretary
Brown Memorial Library Trustee’s Meeting Minutes for November 7th, 2018
In attendance: Patty Furness, Nola Jordan, Ellen Barselle, Seth Benowitz, Annette Leonas, Connie Sheffey, and Sandy Wadlington.
The meeting was called to order at 6PM.
Respectfully submitted, Sandy Wadlington, Secretary
In attendance: Patty Furness, Nola Jordan, Ellen Barselle, Seth Benowitz, Annette Leonas, Connie Sheffey, and Sandy Wadlington.
The meeting was called to order at 6PM.
- The secretary’s report for Oct. 3rd was read. A motion to accept it was passed.
- The treasurer’s report was presented. There was a motion to accept all donations which was passed. The treasurer said all expenses are on track. There was a discussion of next year’s budget which will be presented to the budget committee. Motion to accept Treasurer’s report was passed.
- The librarian’s report was presented. The number of patrons was up with a huge turnout (252 children and adults) for Halloween.
- Old Business- Regarding the LED lighting project, Seth further explained lighting redesign as well as estimates for parts and labor. Peter Salvitti is the contractor we would be buying fixtures from, and Tom Radford would do the installation. There was a vote to accept Peter’s estimate, and to pay for it (30%, initially) from the special projects fund. Vote passed. The color of the lighting was discussed in hopes the bulbs could be a little warmer. Seth reminded us the basement lighting is a separate issue and would be addressed at a later date. Regarding the carpet- a new one will soon be necessary. Ellen had Floorcraft from New London look at it. Their estimate for a new carpet was around 9 thousand. Patty suggested we go to Tucker Library in Henniker to look at their new carpet for a comparison.
- New Business- Ellen suggested buying an inexpensive (under $100) infrared “fireplace” insert for our fireplace. This would help with ambiance and heat. The wattage used would cost approximately 25 cents an hour. With the addition of a heavy duty extension cord, a motion was presented and passed. Ellen asked that the Wednesday before this Thanksgiving be a day off; a motion was made and passed. Annette will print out policy by-laws, and we will discuss holidays at next meeting. Nola reminded us we need to think about Trustee recruitment.
- The next meeting will be December 5th at 5PM. Meeting was adjourned at 7:10PM
Respectfully submitted, Sandy Wadlington, Secretary
Brown Memorial Library Trustee Meeting Minutes, Wednesday, October 3rd, 2018.
Attendance:
Nola Jordan, Jason Grey, Patty Furness, Annette Leonas, Seth Benowitz, and Ellen Barselle. The board meeting was called to order at 6:06 pm.
2. At this time Jason Grey recused himself from the trustee meeting so that the FY19 budget could be discussed.
(Budget discussion included potential raises).
Meeting was adjourned at 6:56 pm. The next meeting will be held on Wednesday, November 7, 2018, at 6:00pm.
Respectfully Submitted,
For the Secretary
Jason Grey
(As directed)
Attendance:
Nola Jordan, Jason Grey, Patty Furness, Annette Leonas, Seth Benowitz, and Ellen Barselle. The board meeting was called to order at 6:06 pm.
- The secretary’s report was presented and read. A motion was made and passed to accept the report.
- The treasurer’s report was presented. The library received $355.85 from donations; $40.85 from on-going book sale, and a $300.00 donation to general donations, from one generous family. A motion was made and passed to accept the donations. The treasurer also presented a year to date revenue and expenses snapshot, and the library is within its budget usage up to this point in the year. A motion was made and passed to accept the treasurer’s report.
- The librarian’s report was presented. Patron attendance and circulation was lower this month compared to August. However, this September’s attendance and circulation is on par with previous Septembers. This drop in September is contributed to school being back in session and the library being closed on Labor Day. Downloaded content was up significantly from last month.
Old Business
- The lighting sub-committee (Seth, Patty, and Jason) presented findings and updates on the progress of the lighting upgrade/replacement project. Seth presented to the trustees that the sub-committee is awaiting some final estimates and revisions. The subcommittee is hopeful that they will be able to present a consolidated cost estimate before the trustees in November.
New Business
- The Capital Improvements Projects (CIP) committee is requesting any updates to the library’s previous plans and estimates for both the painting and carpeting projects. Ellen will contact the committee and work to increase the current estimates by five percent.
2. At this time Jason Grey recused himself from the trustee meeting so that the FY19 budget could be discussed.
(Budget discussion included potential raises).
Meeting was adjourned at 6:56 pm. The next meeting will be held on Wednesday, November 7, 2018, at 6:00pm.
Respectfully Submitted,
For the Secretary
Jason Grey
(As directed)
Brown Memorial Library Minutes for Sept. 5, 2018
In attendance: Patty Furness, Seth Benowitz, Jason Grey, Nola Jordan, Anette Leonas, Connie Scheffy, and Sandy Wadlington, Ellen Barselle
The motion to accept the August minutes was presented and accepted.
Treasurer’s Report: We are solvent. Most donations to library are from the ongoing book sale. Will need money from Special Projects for electrician and updating alarm system.
Librarian’s Report: Total circulation was up. Old business: Lighting update- Seth expressed need for further communication with Tom the electrician regarding costs of new fixtures, retrofitting old fixtures, and installation. New (LED) lighting is needed in the three areas- main library, back room (stacks) and the basement.
New business: Ellen announced that Leah Cummings will be the new employee to help on some weekends and as needed. Ellen said the library will be closed on Columbus Day and suggested that holiday closing be added to the bylaws. Patty announced that Brooks and Janet no longer wish to organize (and produce) the plant sale. This is a popular (and lucrative) event in conjunction with the book sales, and it was decided we need to keep this going with a new organizer. Nola reminded us we will need to be thinking of a new trustee for March 2018. Regarding the budget, we will need to increase budget for fuel and supplies. We anticipate a lower electric bill following installation of LED fixtures. The issue of salaries was discussed.
We adjourned the meeting at 7:20PM. Next meeting will be October 3rd 2018.
Respectfully submitted,
Sandy Wadlington, Secretary
In attendance: Patty Furness, Seth Benowitz, Jason Grey, Nola Jordan, Anette Leonas, Connie Scheffy, and Sandy Wadlington, Ellen Barselle
The motion to accept the August minutes was presented and accepted.
Treasurer’s Report: We are solvent. Most donations to library are from the ongoing book sale. Will need money from Special Projects for electrician and updating alarm system.
Librarian’s Report: Total circulation was up. Old business: Lighting update- Seth expressed need for further communication with Tom the electrician regarding costs of new fixtures, retrofitting old fixtures, and installation. New (LED) lighting is needed in the three areas- main library, back room (stacks) and the basement.
New business: Ellen announced that Leah Cummings will be the new employee to help on some weekends and as needed. Ellen said the library will be closed on Columbus Day and suggested that holiday closing be added to the bylaws. Patty announced that Brooks and Janet no longer wish to organize (and produce) the plant sale. This is a popular (and lucrative) event in conjunction with the book sales, and it was decided we need to keep this going with a new organizer. Nola reminded us we will need to be thinking of a new trustee for March 2018. Regarding the budget, we will need to increase budget for fuel and supplies. We anticipate a lower electric bill following installation of LED fixtures. The issue of salaries was discussed.
We adjourned the meeting at 7:20PM. Next meeting will be October 3rd 2018.
Respectfully submitted,
Sandy Wadlington, Secretary
Brown Memorial Library Trustee Meeting Minutes: August 2018
Wednesday, 1 August, 2018, 7pm at Brown Memorial Library
Present: Ellen Barselle, Seth Benowitz, Patty Furness, Jason Grey, Nola Jordan, Annette Leonas, Connie Scheffy, Sandy Wadlington.
Secretary's Draft Report: The draft minutes of 7/11/18 were reviewed and accepted as read.
Treasurer's Report: Nola presented the revenue/expenditure report for July 2018. The figure for donations reflected the 6/30 Independence Day celebration book/plant sale and $100 prize for Best Rockin' Float in the parade. Nola also drew up a budget comparison and expenditure report covering 2017 to current 2018. She noted that in thinking ahead to next year's budget, we should expect fuel prices to be higher. Staff salaries are down by comparison due to new staff being ineligible for vacation time as yet. Nola requested that we all become aware of budgetary issues in preparation for discussion of the 2019 budget next month.
Librarian's Report: Ellen reported that total circulation was up, along with program attendees and patron numbers. The Summer Reading Program was a tremendous success, and enjoyed by all. BML Friends will sponsor a Japanese drumming exhibition by Hokuto Taiko Dojo on Saturday, 11 August at 2pm, and a request was made for snack donations (cookies and lemonade), as well as goodies for the weekly children's reading and play group.
LED Lighting Subcommittee Report: Seth reported on his extensive investigative work on possible lighting fixtures and input from meetings with various electricians. There are 2 options to be pursued; the first is to remove the ballasts and replace existing fluorescent bulbs with LED bulbs, using the existing architectural grade fixtures. This was successfully done for one fixture by one of the contacted electricians yesterday. The second option is to replace all current fixtures with LED fixtures. In consideration of budget, the fixtures would necessarily be a lesser grade, and wiring and hanging would be complicated. Discussion ensued, and there was overwhelming support for replacing bulbs in our current fixtures. Fixtures and placement would remain the same in the main library, but in the stacks section a new layout was suggested by the subcommittee which would require additional fixtures. Seth volunteered to visit NE Electrical in Concord to get pricing for new fixtures of similar style. When decided, we will get a quote from the electrician for bulbs, labor for conversion, and installation of any new fixtures in the stacks area. The subcommittee also considered basement lighting, and determined that it would be addressed at a later date, at which time LED fixtures would be added in the many dimly lit areas. This project would be much simpler and far less complicated.
Part-Time Position: Ellen addressed the need to hire a dependable person to act in an as needed substitute position, and also work 1-2 Saturdays each month. In addition, this individual would perhaps be needed winter evenings when the library is open. She stressed that this position would be replacing rather than adding any additional hours to the payroll. It was suggested that notification of this opening be put on the BML Website as well as Facebook page. Ellen will post the position.
With no further business to attend to, the meeting adjourned at 7:05pm. The next meeting will be Wednesday 5 September, 2018 at 6pm at Brown Memorial Library.
Respectfully Submitted,
Sandy Wadlington, Secretary
Wednesday, 1 August, 2018, 7pm at Brown Memorial Library
Present: Ellen Barselle, Seth Benowitz, Patty Furness, Jason Grey, Nola Jordan, Annette Leonas, Connie Scheffy, Sandy Wadlington.
Secretary's Draft Report: The draft minutes of 7/11/18 were reviewed and accepted as read.
Treasurer's Report: Nola presented the revenue/expenditure report for July 2018. The figure for donations reflected the 6/30 Independence Day celebration book/plant sale and $100 prize for Best Rockin' Float in the parade. Nola also drew up a budget comparison and expenditure report covering 2017 to current 2018. She noted that in thinking ahead to next year's budget, we should expect fuel prices to be higher. Staff salaries are down by comparison due to new staff being ineligible for vacation time as yet. Nola requested that we all become aware of budgetary issues in preparation for discussion of the 2019 budget next month.
Librarian's Report: Ellen reported that total circulation was up, along with program attendees and patron numbers. The Summer Reading Program was a tremendous success, and enjoyed by all. BML Friends will sponsor a Japanese drumming exhibition by Hokuto Taiko Dojo on Saturday, 11 August at 2pm, and a request was made for snack donations (cookies and lemonade), as well as goodies for the weekly children's reading and play group.
LED Lighting Subcommittee Report: Seth reported on his extensive investigative work on possible lighting fixtures and input from meetings with various electricians. There are 2 options to be pursued; the first is to remove the ballasts and replace existing fluorescent bulbs with LED bulbs, using the existing architectural grade fixtures. This was successfully done for one fixture by one of the contacted electricians yesterday. The second option is to replace all current fixtures with LED fixtures. In consideration of budget, the fixtures would necessarily be a lesser grade, and wiring and hanging would be complicated. Discussion ensued, and there was overwhelming support for replacing bulbs in our current fixtures. Fixtures and placement would remain the same in the main library, but in the stacks section a new layout was suggested by the subcommittee which would require additional fixtures. Seth volunteered to visit NE Electrical in Concord to get pricing for new fixtures of similar style. When decided, we will get a quote from the electrician for bulbs, labor for conversion, and installation of any new fixtures in the stacks area. The subcommittee also considered basement lighting, and determined that it would be addressed at a later date, at which time LED fixtures would be added in the many dimly lit areas. This project would be much simpler and far less complicated.
Part-Time Position: Ellen addressed the need to hire a dependable person to act in an as needed substitute position, and also work 1-2 Saturdays each month. In addition, this individual would perhaps be needed winter evenings when the library is open. She stressed that this position would be replacing rather than adding any additional hours to the payroll. It was suggested that notification of this opening be put on the BML Website as well as Facebook page. Ellen will post the position.
With no further business to attend to, the meeting adjourned at 7:05pm. The next meeting will be Wednesday 5 September, 2018 at 6pm at Brown Memorial Library.
Respectfully Submitted,
Sandy Wadlington, Secretary
Brown Memorial Library Trustee Meeting Minutes, Wednesday, July 11th, 2018.
Attendance:
Nola Jordan, Jason Grey, Patty Furness, Annette Leonas, Seth Benowitz, and Ellen Barselle. The board meeting was called to order at 6:00 pm.
Respectfully Submitted,
For the Secretary
Jason Grey
Attendance:
Nola Jordan, Jason Grey, Patty Furness, Annette Leonas, Seth Benowitz, and Ellen Barselle. The board meeting was called to order at 6:00 pm.
- The secretary’s report was presented and read. A motion was made and passed to accept the report.
- The librarian’s report was presented. Patron attendance and circulation was up this month. Children’s material was steady and both summer reading programs have had significant participation, The Reading Rocks program had a large attendance for the music series.
- The treasurer’s report was presented. The library received $248.00 from donations; $240.00 from on-going book sale, and $8.00 from general donations. A motion was made and passed to accept the donations. The treasurer also prepared a year to date budget break down. This budget was discussed with the library director and will be presented to the full board in the upcoming months to facilitate the setting of the FY19 budget. The supplies expenses were are a concern from the treasurer specifically the price/consumption of paper and ink. Questions were raised about ways to mitigate higher paper/ink costs ranging from higher prices for copies to patrons bringing their own paper with. The library float for the Independence Day parade won 1st prize of $100 from the town. A motion was made and passed to accept the treasurer’s report.
- The treasurer put forth a resolution to the board to resolve board members currently elected to positions be properly represented on the Library’s checking account. The treasurer called for Connie to be removed and replaced with Annette the assistant treasurer for the Bar Harbor checking account. Resolution was seconded and unanimously approved by the board.
- Old Business
- The lighting sub-committee (Seth, Patty, and Jason) presented findings and recommendations on how to proceed with updating the lights for the library. Seth presented the sub-committee’s recommendation to not work further with Sage interior designs but to hire an electrician and order materials internally. Nola moved to accept the sub-committee’s recommendation, Annette seconded and the board unanimously approved the recommendation. Next steps will begin immediately with interviewing local electricians for the job and their advice.
- New Business
- The fire alarm was recently tripped in the early morning hours, this was determined to be a false alarm and more than likely caused by the phone lines going on and off. Nola recommended appointing three board members that could be called in to assess fire alarm issues. Board members volunteered and were assigned in order of precedence based off proximity to the library. The three board members that will be added to the alarm company’s contact list are Jason, Seth and Nola (currently on the list). At the time of additions, Meg Fearnley the will be removed from the contact list.
- The Town Hall inquired as to if the library would like to participate in the heating oil contract with the community center again. This should result in a lower flat rate oil price throughout the heating period. Board was in agreement to commit to the consortium with the Town Hall when the time came.
Respectfully Submitted,
For the Secretary
Jason Grey
Brown Memorial Library Trustee Meeting
Meeting Minutes, Wednesday, June 6, 2018
In attendance: Nola Jordan, Jason Grey, Patty Furness, Ellen Barselle, Connie Scheffey, Seth Benowitz, and Sandy Wadlington. Meeting was called to order at 6:05 PM.
1. The secretary’s report was read and accepted.
2. The treasurer’s report was presented. The Memorial Day Book and Plant Sale was the big (fiscal) event in May, which brought in $1298.80. Other donations: $35.00 General, $12.00 Damaged Book, and $114.25 On-going book sale for a grand total of $1460.05. Expenses were normal.
3. Librarian’s Report presented and accepted. It was brief, as the new librarian, former Trustee Ellen Barselle, was on the job only a few days in May.
4. Old Business: Election of officers: Patty Furness will continue as Chair, with Jason Grey in a supportive role as Co-Chair. Nola Jordan will continue as Treasurer, with Annette Leonas learning the ropes. Sandy Wadlington will be Secretary. Lighting Sub-Committee: It was decided that a sub-committee was needed to evaluate the complex issue of how to proceed with the upgrade from fluorescent lighting to LED lighting in the library. Seth, Patty, Jason and Connie all volunteered to be that committee. The issues involve picking out the most appropriate lighting for our needs and finding an electrical contractor. The Sub-Committee will meet separately.
5. New Business: There was a resolution to remove Ellen as signatory on the library checking account. Annette was suggested as a replacement. All agreed. We discussed the summer reading programs: “Read to Ride” and “Reading Rocks” Read to Ride involves a raffle where kids who log in 20 minutes a day reading can enter in a raffle to win a bicycle (one of two) donated by St. Peter’s Lodge. Reading rocks is a tie in with musicians who encourage reading, and will work with the children at the library in four separate throughout the month of July. Both themes will be the focus of the July 4th (June 30th) town parade, organized by Ellen, Leslie and Laurie. There will be a book and plant sale at the Library June 30th from 9AM to 2PM. Sandy, Nola, Seth and Connie will cover. The Trustees passed a motion asking the Selectmen to appoint Seth Benowitz to fill out Ellen Barselle’s term until the March elections. A letter to that effect will be sent to the Selectmen. Ellen asked about the process of backing up the computers. Jason said he would look into it.
Meeting was adjourned at 7:10PM. The next meeting will be held
Brown Memorial Library Trustee
DRAFT Meeting Minutes, Wednesday, May 2, 2018.
Attendance: Nola Jordan, Jason Grey, Patty Furness, Sandy Wadlington, Annette Leonas, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:00 pm.
1. The secretary’s report was presented and read. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received $133.00 from donations; $92.00 from on-going book sale, $28.00 from general donations, and $13.00 for a damaged book. A motion was made and passed to accept the donations. Appropriations from the town were received. Expenses were higher this month as April had three pay periods. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented. Good, steady flow of patrons this month. Children’s material up potentially due to the new children’s Monday morning play group, 10:30-12:00. There were over 40 people who attended the story time /playgroup last Monday!
4. Old Business
A. Interviews for the Library Director position are being conducted, with the last interview taking place this Friday, 5/5/18. The Trustees will deliberate and make their decision over the weekend.
B. Discussed lighting project and how the project could be funded. Trustees do not want to empty out special funding monies. Discussed using half the amount, around $20,000 dollars, and the rest would need to come from fundraising. Jason will investigate how to set up a Go Fund Me site and using Facebook for fundraising. Ellen and Nola will speak with several individuals who have backgrounds in marketing and fundraising. Nola will get a quote from the post office for how much a mailer would cost to go to the residents of Bradford. Trustees will connect through email to discuss their findings and will bring all ideas together at the next meeting in June. Lastly, Ellen will write an article for the Bradford Bridge to be completed for the July magazine. The article will inform residents about the library’s endeavor to effectively and efficiently light the library using LED lights, and the need to raise money to pay for the project. Information will be given to the Friend’s Board to see if they could also assist in fundraising, their annual meeting is this Saturday, 5/5, at 2:00pm.
C. The library will hold their annual Memorial Day book/plant sale on Saturday, 5/26/18, in combination with the church’s barn sale. Bea and Sandy will provide coverage from 9:00-11:30am. Nola and Annette will work from 11:30-2:00pm.
5. New Business
A. Due to hiring a new Library Director this month, election of new officers will take place at the meeting in June.
B. Trustees made a motion to authorize and pass Leslie’s hourly rate.
C. A motion was made and passed to vote on Library Director hourly amount of $17.15 an hour, working 90% of time library is open, hours will be determined between board and candidate. If candidate is able to start immediately, new hire can work with Meg during the rest of May to learn the job in order for a smoother transition once Meg leaves.
D. All library employees hourly rate, personal information, emergency contact information, etc., will be put together in an Ideal Personnel Action Form.
E. A motion was made and passed that all expenditures over $500.00 dollars need approval by the Trustees.
F. Discussed the need to hire an additional staff member to help with some hours during the week, discussed the idea of possibly on Mondays from 5-8, and for on-call hours if an employee is out sick, on jury duty, or on vacation.
G. There will be a retirement party for Meg on Sunday, 5/27/18, held at the library with food and drink from 11:00-3:00pm. Please come to enjoy a few eats and treats and say goodbye to wonderful Meg.
H. The library will be closed on Memorial Day, Monday, 5/28/18.
Meeting was adjourned at 7:20 pm. The next meeting will be held on Wednesday, June 6, 2018, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Noticed Non-Public Meeting 04.21.18
DRAFT MINUTES
A non-public meeting of the Trustees of Brown Memorial Library was held April 21, 2018, at 3:00 p.m. in the library.
In attendance were Patty Furness, Nola Jordan, Annette Leonas, Connie Scheffy and Sandy Wadlington.
After the meeting was called to order, the Trustees discussed the applications for the position of Library Director. It was unanimously agreed that four candidates will be interviewed and that those interviews should take place as soon as possible. Dates were chosen and Patty will contact the candidates to set up the interviews.
The Trustees discussed the structure of the interviews and spent a considerable amount of time preparing questions which Nola will type up and distribute to the Board before the first interview.
The meeting was adjourned at 4:20 p.m.
Respectfully submitted,
Nola Jordan, Secretary Pro Tem
Brown Memorial Library Trustee Meeting Minutes, Wednesday, April 4, 2018.
Attendance: Nola Jordan, Mary Chris Duncan (community member), Connie Scheffy, Patty Furness, Sandy Wadlington, Annette Leonas, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:00 pm.
Lighting specialist, Rick Lilly, from Charron, and Amanda Raymond, from Sage’s Interiors, came to discuss their lighting plans and answer questions from the trustees. Both Amanda and Rick explained the benefits of putting in new LED lights. LED lights do not have bulbs that need to be replaced, but instead the entire driver/fixture, which are long lasting. The longevity of the lights, with the time the library is open during the week, will provide the library with over 250,000 hours of light. In addition, there are several areas in the library where the lighting is not up to code for the emergency exits and for people with vision impairments. Installing LED lights will save the library money in the long run, will help properly illuminate the library, and will give the library a new and bright aesthetic. Trustees discussed how the lighting project could be paid for, with use of money from special projects, but also by fundraising to help off-set the costs. Trustees will continue to brainstorm with each other for ways to generate additional money and what lighting plan makes the most sense for the budget and appearance of the library. In the next several months, trustees will send out an RFP (Request for Proposal) for the electrical job of installing the lights.
The secretary’s report was presented, and a motion was made and passed to accept the report.
The treasurer’s report was presented. The library received $265.00 from the on-going book sale. A motion was made and passed to accept the donations. New lights were installed, in the few areas that had burnt bulbs, at the cost of $500.00. A motion was made and passed to accept the treasurer’s report.
The librarian’s report was presented. Library patronage was higher during the month of March, possibly due to dreary weather but also the Egg Hunt program. The interlibrary loan system continues to be down across the state of NH.
Old Business
Several resumes were received for the position of Library Director. Trustees were provided the candidates cover letter and resume. Trustees will review candidates and will determine the interview schedule to take place in April. Trustees will receive applications for the Director position until April 30th.
New Business
Trustees discussed with Meg what was upcoming for the library during the month of May. The library will hold their annual Memorial Day book/plant sale on Saturday, 5/26/18, in combination with the church’s barn sale.
Group discussed the ideal situation of deciding on the Library Director position by May as to provide a few weeks of transition time.
There will be a retirement party for Meg on Sunday, 5/27/18, held at the library with food and drink. Please come and enjoy a few treats and say goodbye to Meg. Meg will be greatly missed! Her last day will be Wednesday, 5/30/18.
The library will be closed on Memorial Day, Monday, 5/28/18.
Meeting was adjourned at 7:45 pm. The next meeting will be held on Wednesday, May 3, 2018, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library DRAFT Trustee Meeting Minutes, Monday, March 12, 2018.
Attendance: Mary Chris Duncan, Connie Scheffy, Patty Furness, Sandy Wadlington, Meg Fearnley, Nola Jordan, and Ellen Barselle. The board meeting was called to order at 6:00 pm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received $333.00 from donations: $20.00 from general donations and $313.00 from the on-going book sale. A motion was made and passed to accept the donations. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented. Library patronage was higher during the month of February. Children’s materials loaned was also up. The interlibrary loan system continues to be down across the state of NH.
4. Old Business
A. Reviewed lighting recommendations by Amanda Raymond from Sage’s Interiors. Recommendations came with several different options and various price points. Trustees appreciated Amanda’s very thorough job that provided a lighting site map to better visualize options as well as specifications of the various lights that could be used. Trustees will review recommendations more closely and return in April with specific questions and thoughts about what may work best for the library. Trustees may like Amanda Raymond, from Sage’s Interiors, to attend a meeting to answer questions and narrow down ideas to make informed decision. On 3/12/18, Paul Flinkstrom replaced burnt lights in several different areas of the library.
B. Water testing results in the form of volatile compound analysis were returned from DES with good results. Water is safe to use.
C. Trustees will post Library Director position publicly on the NH Library website, Brown Memorial Library website, and in the local, Kearsarge Shopper. Position information should be posted within the week.
5. New Business
A. Boiler was inspected and is missing a temperature activated control. Clough has been contacted to complete the work of adding this secondary switch on to the boiler.
B. Laurie Buchar has requested $500.00 dollars for the summer reading program, Reading Rocks! Program will include several musicians and performers that will nicely complement and enhance the summer reading program. Trustees agreed this would be a good use of money for the library.
Meeting was adjourned at 7:30 pm. The next meeting will be held on Wednesday, April 4, 2018, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library Trustee
Draft Meeting Minutes
Wednesday, February 14, 2018
Attendance: Mary Chris Duncan, Connie Scheffy, Patty Furness, Annette Leonas, Sandy Wadlington, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:05 pm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received $368.00 from donations: $250.00 from general donations and $118.00 from the on-going book sale. A motion was made and passed to accept the donations. Library has received its first installment from the town of $15,000 dollars. Maintenance expenses were high the past month due to inspections of the lift and the furnace. Treasurer reported 2018-2019 budget was passed. Nola noticed that Huckleberry Propane and Oil had been charging us the market rate instead of consortium rate, the library was credited $145.00 dollars. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented. The interlibrary loan system is down across the state of NH. State of NH passed money to replace the system, however, a new product has not yet been chosen to replace the old system. In the meantime, librarians have additional work on their hands processing book requests from patrons in a less efficient way.
4. Old Business
A. Mary Chris and Annette met with designers from Sage’s Interiors, Amanda Raymond and Rick Lily, to discuss lighting options for the library. Designers will provide a quote for their services within the next two weeks. Within the past several months, several lights have burnt out leaving the library dark in a few areas. Meg will contact Paul Flinkstrom to request replacement of these lights as getting new LED lights installed may take another several months.
B. Trustees will discuss job description and public advertisement for Library Director position at the next meeting in March.
C. Annette Leonas is working with Nola Jordan on learning duties of treasurer to help with the job in the future.
5. New Business
Water testing results from DES came back and results were that stagnant water in pipes have copper and lead in them. However, water testing returned negative once pipes were flushed with running water. Meg is waiting for results for volatile compound analysis to be returned.
Meeting was adjourned at 6:50pm. The next meeting will be held on March 7, 2018, at 6:00pm.
Respectfully submitted,
Ellen Barselle
Brown Memorial Library Trustee
Meeting Minutes, Wednesday, January 3, 2018
Attendance: Mary Chris Duncan, Connie Scheffy, Patty Furness, Nola Jordan, Annette Leonas, Sandy Wadlington, and Meg Fearnley. The board meeting was called to order at 6:00prm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received $451.85 from general donations and $99.00 from the on-going book sale. A motion was made and passed to accept the donations. Library has spent total appropriation for 2017, yearly total of $70,000. We were over by a few thousand dollars, about $1,200 taken out of special projects for books. Another $528.00 was spent on oil this year. Nola mailed treasurer’s report, paid the taxes, and filled out the W-2 form. Investment policy needs to be approved or changed so Nola can send to Terry Knowles. Nola will be away on February 18, 2108, so Patty will take care of the pay role. Motion was made to accept and pass the treasurer’s report.
3. The librarian’s report was presented, and the number of patrons were down for the month of December. However, more audio books were checked out than previous months. Meg reminded group that Karen needs year end Trustee report for town report.
4. Old Business
A. Library trustees will continue to discuss the various options for lighting the library more economically. Mary Chris will contact lighting expert to get additional information that will help group make an informative choice.
B. Custodial hours are being recorded, but there may be a need for additional hours to help keep library clean.
5. New Business
A. Meg passed out library job descriptions and ideal hours for future and upcoming change with Library Director hire in the spring. Discussed the need to advertise Library Director position on state library website. Advertising the position should be done in February or March 2018. Meg will work on application and have it ready for Trustee meeting in February. In addition to Library Director position, there may be a need for additional Library Assistants.
B. Trustees also discussed options to help divide Treasurer’s duties. Group discussed the idea of some of the treasurer’s duties assigned to library employees and possibly a bookkeeper to help with more specific accounting responsibilities. Trustees will discuss in more detail during February meeting.
Meeting was adjourned at 7:00pm. The next meeting will be held on February 7, 2018, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library Trustee Meeting Minutes, Wednesday, December 6, 2017
Attendance: Connie Scheffy, Patty Furness, Nola Jordan, Annette Leonas, Sandy Wadlington, Mary Chris Duncan, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:00prm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the total amount of $285.20: $218.00 from general donations and $67.20 from the on-going book sale. A motion was made and passed to accept the donations. Clough billed library for parts for the new furnace, but this was a mistake in billing. Bill was corrected. Budget was turned in to town administrator, but no feedback has been given yet. Motion to accept and pass the treasurer’s report.
3. The librarian’s report was presented and there were large number of patrons for November report due to Halloween traffic. There will be no book group for December 2017. Book group will resume in January 2018 and the book discussed will be Cutting for Stone by Abraham Verghese. The holiday program this year will be held on December 9, 2017. A holiday story will be read, Santa will visit, treats will be provided, and caroling will be held after the tree lighting.
4. Old Business
A. Rockingham Electric, Jim Cangus, has been contacted to provide a lighting consultation. Trustees continue to discuss best economical lighting possibilities for the library. Several trustee members have visited other libraries who have changed their lighting to better understand lighting possibilities. Library trustees will continue to deliberate on the most economical and long-term solution to light the library.
5. New Business
A. Discussed ways to best track weekly cleaning at the library.
B. Next year the tree may need to have lights strung on the evergreen tree using a bucket loader, as it is difficult for volunteers to do this job. New lights may need to be purchased next year.
C. Library will be closed Christmas Eve and Christmas day.
D. Board needs to consider a new librarian as Meg will retire June 2018. Discussed what the obligation is to post the job. Need to revisit job description of Library Director. Board will need to discuss posting and description of the Library Director job in January.
Meeting was adjourned at 7:00pm. The next meeting will be held on January, 1/3/18, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library Trustee Meeting Minutes, Wednesday, November 1, 2017
Attendance: Connie Scheffy, Mary Chris Duncan, Patty Furness, Nola Jordan, Annette Leonas, Sandy Wadlington, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:10 prm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. Treasurer presented corrected report from September 2017 and a motion was made and passed to accept corrected report. October’s treasurer’s report was presented. The library received donations in the total amount of $185.00 dollars: $100.00 from St. Peter’s Lodge and $65.00 from the on-going book sale. A motion was made and passed to accept the donations. Payroll expenses are down a bit due to changes in staff hours and rate of pay. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented, and patron numbers corrected to 1,003 in order to account for Halloween patrons. Children enjoyed the Halloween festivities and picking out a book to take home.
4. Old Business
A. LED lighting update: Rockingham Electric has been asked to come and provide a lighting consultation to help assess the libraries lighting needs. Library trustees have looked at how other libraries have updated their lighting as to make the best decision for BML.
B. Sandy will attempt to repaint lamp post and railing prior to winter.
C. Patty completed CIP request which included quotes for interior painting and carpeting.
5. New Business
A. Nola (Treasurer) and Patty (President) attended Selectman’s meeting on 10/23/17 to discuss how to handle the remainder of the appropriation. After reporting on her meeting with the Selectmen, Nola presented a draft budget request for 2018. Following discussion, the Board voted to approve this budget which shows no increase over the 2017 appropriation. While several line items do need to be increased, the decision was made to forego any increase in order to compensate for the unspent funds in the line item for fuel in fiscal 2017 due to our switching from a pre-buy arrangement to joining the multi-town consortium. We will now be paying for our fuel as delivered instead of a year in advance. The 2018 budget request was presented, and a motion was passed to accept the budget.
B. Santa comes to the library to read a story and pass out small treats on December 9 2017.
Meeting was adjourned at 6:55pm. The next meeting will be held on Wednesday, 12/6/17, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library Trustee Meeting Minutes, Wednesday, October 4, 2017
Attendance: Connie Scheffy, Patty Furness, Nola Jordan, Annette Leonas, Sandy Wadlington, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:05prm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the total amount of $1,560.00 dollars: $949.00 from the Labor Day Weekend book sale, $180.00 from the on-going book sale, $411.00 from general donations, and $20.00 for damaged books. A motion was made and passed to accept the donations. A motion was made and passed to accept the treasurer’s report. Expenses mostly running on target for the year, with exception for the line item of ink and copying paper. Budget may need to be adjusted to match expense of ink and paper for copying machine. Budget will be reviewed at the next meeting. Trustees discussed how to budget forward oil purchase as we are purchasing in a different way this year, through the Town of Bradford/Warner oil consortium versus pre-buying fuel.
3. The librarian’s report was presented and there continues to be a steady flow of library patrons and book circulation.
4. Old Business
A. LED lighting update: Meg called Eversource/NH Saves to determine if the library would be eligible to meet requirements to receive assistance in paying for LED lights. Currently, there is no more funding available for the year, but additional funding will be available in 2018. The library does not currently meet minimum hours of use to qualify under municipal funding, however, the program could still provide money saving incentives. Eversource will work with the library to assist in making the most educated choice in terms of lighting product. Eversource will call R & T electric to discuss their quote and determine if there are cheaper fixtures than what is currently quoted. Sandy consulted with Rockingham Electric who will be able to provide a lighting consultant to help assess the libraries lighting needs. Library trustees will continue to work on the most economical way of installing energy efficient lighting for the library.
5. New Business
A. Lamp post and railings outside need to be scraped, sanded, and repainted. Sandy has agreed to do the job, but will ask for help from the trustees if she needs assistance on the job.
B. The Masons of St. Peter’s Lodge No. 31 have invited Brown Memorial Library to receive a community service award. The luncheon will be held on Sunday, 10/8/17, and Meg and several of the trustees will be in attendance. The library thanks the Masons for the award and recognition.
Meeting was adjourned at 7:10pm. The next meeting will be held on Wednesday, 11/1/11, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library (BML) Trustee Meeting Minutes: Wednesday, September 6, 2017
Attendance: Nola Jordan, Patty Furness, Mary Chris Duncan, Annette Leonas, Sandy Wadlington, Meg Fearnley, and Ellen Barselle. The meeting was called to order at 6:10pm.
The secretary’s report was presented. A motion was made and passed to accept the report.
The treasurer’s report was presented. The library received donations in the total amount of $232.92: $150.00 from general donations, $8.17 from damaged books, and $75.75 from the on-going book sale. A motion was made and passed to accept the donations. Expenses continue to be on track for the year and on budget for the month. A motion was made and passed to accept treasurer’s report.
The librarian’s report was presented. The library has been very busy this month perhaps due to school starting, new families in the area, and new activities at the library created by Leslie Grey. Try out black/out poetry by taking a blank page of the book and blacking out certain words or phrases to create an original poem. Patrons can also check out books and test their luck in finding one of eight golden tickets hidden in books throughout the library. If you find a golden ticket you win a prize!
Old Business:
Ayer & Goss will refund money left over from pre-buying fuel last year in the amount of $135.00. This year the library has joined the Town of Bradford/Warner oil consortium and will receive fuel through Huckleberry Propane & Oil.
BML continues to look into replacing lighting fixtures with more cost and energy efficient LED lights. BML has already received one quote from R & T Electric, but will seek out other quotes in order to make the most informed choice. BML is also researching the Eversource/NH Saves program to determine if this program would help off-set costs for LED lighting.
New Business:
BML will submit their application to the Town of Bradford’s Capital Improvement Plan (CIP) committee. This application will include improvements that could be made to the library over the next five years such as; interior painting and new carpeting. CIP application should be submitted one day prior to meeting on September 13, 2017.
There being no further business, the meeting was adjourned at 6:50pm. The next meeting will be held on Wednesday, October 4, 2017.
Respectfully Submitted
Ellen Barselle
DRAFT Meeting Minutes, Wednesday, May 2, 2018.
Attendance: Nola Jordan, Jason Grey, Patty Furness, Sandy Wadlington, Annette Leonas, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:00 pm.
1. The secretary’s report was presented and read. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received $133.00 from donations; $92.00 from on-going book sale, $28.00 from general donations, and $13.00 for a damaged book. A motion was made and passed to accept the donations. Appropriations from the town were received. Expenses were higher this month as April had three pay periods. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented. Good, steady flow of patrons this month. Children’s material up potentially due to the new children’s Monday morning play group, 10:30-12:00. There were over 40 people who attended the story time /playgroup last Monday!
4. Old Business
A. Interviews for the Library Director position are being conducted, with the last interview taking place this Friday, 5/5/18. The Trustees will deliberate and make their decision over the weekend.
B. Discussed lighting project and how the project could be funded. Trustees do not want to empty out special funding monies. Discussed using half the amount, around $20,000 dollars, and the rest would need to come from fundraising. Jason will investigate how to set up a Go Fund Me site and using Facebook for fundraising. Ellen and Nola will speak with several individuals who have backgrounds in marketing and fundraising. Nola will get a quote from the post office for how much a mailer would cost to go to the residents of Bradford. Trustees will connect through email to discuss their findings and will bring all ideas together at the next meeting in June. Lastly, Ellen will write an article for the Bradford Bridge to be completed for the July magazine. The article will inform residents about the library’s endeavor to effectively and efficiently light the library using LED lights, and the need to raise money to pay for the project. Information will be given to the Friend’s Board to see if they could also assist in fundraising, their annual meeting is this Saturday, 5/5, at 2:00pm.
C. The library will hold their annual Memorial Day book/plant sale on Saturday, 5/26/18, in combination with the church’s barn sale. Bea and Sandy will provide coverage from 9:00-11:30am. Nola and Annette will work from 11:30-2:00pm.
5. New Business
A. Due to hiring a new Library Director this month, election of new officers will take place at the meeting in June.
B. Trustees made a motion to authorize and pass Leslie’s hourly rate.
C. A motion was made and passed to vote on Library Director hourly amount of $17.15 an hour, working 90% of time library is open, hours will be determined between board and candidate. If candidate is able to start immediately, new hire can work with Meg during the rest of May to learn the job in order for a smoother transition once Meg leaves.
D. All library employees hourly rate, personal information, emergency contact information, etc., will be put together in an Ideal Personnel Action Form.
E. A motion was made and passed that all expenditures over $500.00 dollars need approval by the Trustees.
F. Discussed the need to hire an additional staff member to help with some hours during the week, discussed the idea of possibly on Mondays from 5-8, and for on-call hours if an employee is out sick, on jury duty, or on vacation.
G. There will be a retirement party for Meg on Sunday, 5/27/18, held at the library with food and drink from 11:00-3:00pm. Please come to enjoy a few eats and treats and say goodbye to wonderful Meg.
H. The library will be closed on Memorial Day, Monday, 5/28/18.
Meeting was adjourned at 7:20 pm. The next meeting will be held on Wednesday, June 6, 2018, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Noticed Non-Public Meeting 04.21.18
DRAFT MINUTES
A non-public meeting of the Trustees of Brown Memorial Library was held April 21, 2018, at 3:00 p.m. in the library.
In attendance were Patty Furness, Nola Jordan, Annette Leonas, Connie Scheffy and Sandy Wadlington.
After the meeting was called to order, the Trustees discussed the applications for the position of Library Director. It was unanimously agreed that four candidates will be interviewed and that those interviews should take place as soon as possible. Dates were chosen and Patty will contact the candidates to set up the interviews.
The Trustees discussed the structure of the interviews and spent a considerable amount of time preparing questions which Nola will type up and distribute to the Board before the first interview.
The meeting was adjourned at 4:20 p.m.
Respectfully submitted,
Nola Jordan, Secretary Pro Tem
Brown Memorial Library Trustee Meeting Minutes, Wednesday, April 4, 2018.
Attendance: Nola Jordan, Mary Chris Duncan (community member), Connie Scheffy, Patty Furness, Sandy Wadlington, Annette Leonas, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:00 pm.
Lighting specialist, Rick Lilly, from Charron, and Amanda Raymond, from Sage’s Interiors, came to discuss their lighting plans and answer questions from the trustees. Both Amanda and Rick explained the benefits of putting in new LED lights. LED lights do not have bulbs that need to be replaced, but instead the entire driver/fixture, which are long lasting. The longevity of the lights, with the time the library is open during the week, will provide the library with over 250,000 hours of light. In addition, there are several areas in the library where the lighting is not up to code for the emergency exits and for people with vision impairments. Installing LED lights will save the library money in the long run, will help properly illuminate the library, and will give the library a new and bright aesthetic. Trustees discussed how the lighting project could be paid for, with use of money from special projects, but also by fundraising to help off-set the costs. Trustees will continue to brainstorm with each other for ways to generate additional money and what lighting plan makes the most sense for the budget and appearance of the library. In the next several months, trustees will send out an RFP (Request for Proposal) for the electrical job of installing the lights.
The secretary’s report was presented, and a motion was made and passed to accept the report.
The treasurer’s report was presented. The library received $265.00 from the on-going book sale. A motion was made and passed to accept the donations. New lights were installed, in the few areas that had burnt bulbs, at the cost of $500.00. A motion was made and passed to accept the treasurer’s report.
The librarian’s report was presented. Library patronage was higher during the month of March, possibly due to dreary weather but also the Egg Hunt program. The interlibrary loan system continues to be down across the state of NH.
Old Business
Several resumes were received for the position of Library Director. Trustees were provided the candidates cover letter and resume. Trustees will review candidates and will determine the interview schedule to take place in April. Trustees will receive applications for the Director position until April 30th.
New Business
Trustees discussed with Meg what was upcoming for the library during the month of May. The library will hold their annual Memorial Day book/plant sale on Saturday, 5/26/18, in combination with the church’s barn sale.
Group discussed the ideal situation of deciding on the Library Director position by May as to provide a few weeks of transition time.
There will be a retirement party for Meg on Sunday, 5/27/18, held at the library with food and drink. Please come and enjoy a few treats and say goodbye to Meg. Meg will be greatly missed! Her last day will be Wednesday, 5/30/18.
The library will be closed on Memorial Day, Monday, 5/28/18.
Meeting was adjourned at 7:45 pm. The next meeting will be held on Wednesday, May 3, 2018, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library DRAFT Trustee Meeting Minutes, Monday, March 12, 2018.
Attendance: Mary Chris Duncan, Connie Scheffy, Patty Furness, Sandy Wadlington, Meg Fearnley, Nola Jordan, and Ellen Barselle. The board meeting was called to order at 6:00 pm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received $333.00 from donations: $20.00 from general donations and $313.00 from the on-going book sale. A motion was made and passed to accept the donations. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented. Library patronage was higher during the month of February. Children’s materials loaned was also up. The interlibrary loan system continues to be down across the state of NH.
4. Old Business
A. Reviewed lighting recommendations by Amanda Raymond from Sage’s Interiors. Recommendations came with several different options and various price points. Trustees appreciated Amanda’s very thorough job that provided a lighting site map to better visualize options as well as specifications of the various lights that could be used. Trustees will review recommendations more closely and return in April with specific questions and thoughts about what may work best for the library. Trustees may like Amanda Raymond, from Sage’s Interiors, to attend a meeting to answer questions and narrow down ideas to make informed decision. On 3/12/18, Paul Flinkstrom replaced burnt lights in several different areas of the library.
B. Water testing results in the form of volatile compound analysis were returned from DES with good results. Water is safe to use.
C. Trustees will post Library Director position publicly on the NH Library website, Brown Memorial Library website, and in the local, Kearsarge Shopper. Position information should be posted within the week.
5. New Business
A. Boiler was inspected and is missing a temperature activated control. Clough has been contacted to complete the work of adding this secondary switch on to the boiler.
B. Laurie Buchar has requested $500.00 dollars for the summer reading program, Reading Rocks! Program will include several musicians and performers that will nicely complement and enhance the summer reading program. Trustees agreed this would be a good use of money for the library.
Meeting was adjourned at 7:30 pm. The next meeting will be held on Wednesday, April 4, 2018, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library Trustee
Draft Meeting Minutes
Wednesday, February 14, 2018
Attendance: Mary Chris Duncan, Connie Scheffy, Patty Furness, Annette Leonas, Sandy Wadlington, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:05 pm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received $368.00 from donations: $250.00 from general donations and $118.00 from the on-going book sale. A motion was made and passed to accept the donations. Library has received its first installment from the town of $15,000 dollars. Maintenance expenses were high the past month due to inspections of the lift and the furnace. Treasurer reported 2018-2019 budget was passed. Nola noticed that Huckleberry Propane and Oil had been charging us the market rate instead of consortium rate, the library was credited $145.00 dollars. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented. The interlibrary loan system is down across the state of NH. State of NH passed money to replace the system, however, a new product has not yet been chosen to replace the old system. In the meantime, librarians have additional work on their hands processing book requests from patrons in a less efficient way.
4. Old Business
A. Mary Chris and Annette met with designers from Sage’s Interiors, Amanda Raymond and Rick Lily, to discuss lighting options for the library. Designers will provide a quote for their services within the next two weeks. Within the past several months, several lights have burnt out leaving the library dark in a few areas. Meg will contact Paul Flinkstrom to request replacement of these lights as getting new LED lights installed may take another several months.
B. Trustees will discuss job description and public advertisement for Library Director position at the next meeting in March.
C. Annette Leonas is working with Nola Jordan on learning duties of treasurer to help with the job in the future.
5. New Business
Water testing results from DES came back and results were that stagnant water in pipes have copper and lead in them. However, water testing returned negative once pipes were flushed with running water. Meg is waiting for results for volatile compound analysis to be returned.
Meeting was adjourned at 6:50pm. The next meeting will be held on March 7, 2018, at 6:00pm.
Respectfully submitted,
Ellen Barselle
Brown Memorial Library Trustee
Meeting Minutes, Wednesday, January 3, 2018
Attendance: Mary Chris Duncan, Connie Scheffy, Patty Furness, Nola Jordan, Annette Leonas, Sandy Wadlington, and Meg Fearnley. The board meeting was called to order at 6:00prm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received $451.85 from general donations and $99.00 from the on-going book sale. A motion was made and passed to accept the donations. Library has spent total appropriation for 2017, yearly total of $70,000. We were over by a few thousand dollars, about $1,200 taken out of special projects for books. Another $528.00 was spent on oil this year. Nola mailed treasurer’s report, paid the taxes, and filled out the W-2 form. Investment policy needs to be approved or changed so Nola can send to Terry Knowles. Nola will be away on February 18, 2108, so Patty will take care of the pay role. Motion was made to accept and pass the treasurer’s report.
3. The librarian’s report was presented, and the number of patrons were down for the month of December. However, more audio books were checked out than previous months. Meg reminded group that Karen needs year end Trustee report for town report.
4. Old Business
A. Library trustees will continue to discuss the various options for lighting the library more economically. Mary Chris will contact lighting expert to get additional information that will help group make an informative choice.
B. Custodial hours are being recorded, but there may be a need for additional hours to help keep library clean.
5. New Business
A. Meg passed out library job descriptions and ideal hours for future and upcoming change with Library Director hire in the spring. Discussed the need to advertise Library Director position on state library website. Advertising the position should be done in February or March 2018. Meg will work on application and have it ready for Trustee meeting in February. In addition to Library Director position, there may be a need for additional Library Assistants.
B. Trustees also discussed options to help divide Treasurer’s duties. Group discussed the idea of some of the treasurer’s duties assigned to library employees and possibly a bookkeeper to help with more specific accounting responsibilities. Trustees will discuss in more detail during February meeting.
Meeting was adjourned at 7:00pm. The next meeting will be held on February 7, 2018, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library Trustee Meeting Minutes, Wednesday, December 6, 2017
Attendance: Connie Scheffy, Patty Furness, Nola Jordan, Annette Leonas, Sandy Wadlington, Mary Chris Duncan, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:00prm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the total amount of $285.20: $218.00 from general donations and $67.20 from the on-going book sale. A motion was made and passed to accept the donations. Clough billed library for parts for the new furnace, but this was a mistake in billing. Bill was corrected. Budget was turned in to town administrator, but no feedback has been given yet. Motion to accept and pass the treasurer’s report.
3. The librarian’s report was presented and there were large number of patrons for November report due to Halloween traffic. There will be no book group for December 2017. Book group will resume in January 2018 and the book discussed will be Cutting for Stone by Abraham Verghese. The holiday program this year will be held on December 9, 2017. A holiday story will be read, Santa will visit, treats will be provided, and caroling will be held after the tree lighting.
4. Old Business
A. Rockingham Electric, Jim Cangus, has been contacted to provide a lighting consultation. Trustees continue to discuss best economical lighting possibilities for the library. Several trustee members have visited other libraries who have changed their lighting to better understand lighting possibilities. Library trustees will continue to deliberate on the most economical and long-term solution to light the library.
5. New Business
A. Discussed ways to best track weekly cleaning at the library.
B. Next year the tree may need to have lights strung on the evergreen tree using a bucket loader, as it is difficult for volunteers to do this job. New lights may need to be purchased next year.
C. Library will be closed Christmas Eve and Christmas day.
D. Board needs to consider a new librarian as Meg will retire June 2018. Discussed what the obligation is to post the job. Need to revisit job description of Library Director. Board will need to discuss posting and description of the Library Director job in January.
Meeting was adjourned at 7:00pm. The next meeting will be held on January, 1/3/18, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library Trustee Meeting Minutes, Wednesday, November 1, 2017
Attendance: Connie Scheffy, Mary Chris Duncan, Patty Furness, Nola Jordan, Annette Leonas, Sandy Wadlington, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:10 prm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. Treasurer presented corrected report from September 2017 and a motion was made and passed to accept corrected report. October’s treasurer’s report was presented. The library received donations in the total amount of $185.00 dollars: $100.00 from St. Peter’s Lodge and $65.00 from the on-going book sale. A motion was made and passed to accept the donations. Payroll expenses are down a bit due to changes in staff hours and rate of pay. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented, and patron numbers corrected to 1,003 in order to account for Halloween patrons. Children enjoyed the Halloween festivities and picking out a book to take home.
4. Old Business
A. LED lighting update: Rockingham Electric has been asked to come and provide a lighting consultation to help assess the libraries lighting needs. Library trustees have looked at how other libraries have updated their lighting as to make the best decision for BML.
B. Sandy will attempt to repaint lamp post and railing prior to winter.
C. Patty completed CIP request which included quotes for interior painting and carpeting.
5. New Business
A. Nola (Treasurer) and Patty (President) attended Selectman’s meeting on 10/23/17 to discuss how to handle the remainder of the appropriation. After reporting on her meeting with the Selectmen, Nola presented a draft budget request for 2018. Following discussion, the Board voted to approve this budget which shows no increase over the 2017 appropriation. While several line items do need to be increased, the decision was made to forego any increase in order to compensate for the unspent funds in the line item for fuel in fiscal 2017 due to our switching from a pre-buy arrangement to joining the multi-town consortium. We will now be paying for our fuel as delivered instead of a year in advance. The 2018 budget request was presented, and a motion was passed to accept the budget.
B. Santa comes to the library to read a story and pass out small treats on December 9 2017.
Meeting was adjourned at 6:55pm. The next meeting will be held on Wednesday, 12/6/17, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library Trustee Meeting Minutes, Wednesday, October 4, 2017
Attendance: Connie Scheffy, Patty Furness, Nola Jordan, Annette Leonas, Sandy Wadlington, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:05prm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the total amount of $1,560.00 dollars: $949.00 from the Labor Day Weekend book sale, $180.00 from the on-going book sale, $411.00 from general donations, and $20.00 for damaged books. A motion was made and passed to accept the donations. A motion was made and passed to accept the treasurer’s report. Expenses mostly running on target for the year, with exception for the line item of ink and copying paper. Budget may need to be adjusted to match expense of ink and paper for copying machine. Budget will be reviewed at the next meeting. Trustees discussed how to budget forward oil purchase as we are purchasing in a different way this year, through the Town of Bradford/Warner oil consortium versus pre-buying fuel.
3. The librarian’s report was presented and there continues to be a steady flow of library patrons and book circulation.
4. Old Business
A. LED lighting update: Meg called Eversource/NH Saves to determine if the library would be eligible to meet requirements to receive assistance in paying for LED lights. Currently, there is no more funding available for the year, but additional funding will be available in 2018. The library does not currently meet minimum hours of use to qualify under municipal funding, however, the program could still provide money saving incentives. Eversource will work with the library to assist in making the most educated choice in terms of lighting product. Eversource will call R & T electric to discuss their quote and determine if there are cheaper fixtures than what is currently quoted. Sandy consulted with Rockingham Electric who will be able to provide a lighting consultant to help assess the libraries lighting needs. Library trustees will continue to work on the most economical way of installing energy efficient lighting for the library.
5. New Business
A. Lamp post and railings outside need to be scraped, sanded, and repainted. Sandy has agreed to do the job, but will ask for help from the trustees if she needs assistance on the job.
B. The Masons of St. Peter’s Lodge No. 31 have invited Brown Memorial Library to receive a community service award. The luncheon will be held on Sunday, 10/8/17, and Meg and several of the trustees will be in attendance. The library thanks the Masons for the award and recognition.
Meeting was adjourned at 7:10pm. The next meeting will be held on Wednesday, 11/1/11, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Brown Memorial Library (BML) Trustee Meeting Minutes: Wednesday, September 6, 2017
Attendance: Nola Jordan, Patty Furness, Mary Chris Duncan, Annette Leonas, Sandy Wadlington, Meg Fearnley, and Ellen Barselle. The meeting was called to order at 6:10pm.
The secretary’s report was presented. A motion was made and passed to accept the report.
The treasurer’s report was presented. The library received donations in the total amount of $232.92: $150.00 from general donations, $8.17 from damaged books, and $75.75 from the on-going book sale. A motion was made and passed to accept the donations. Expenses continue to be on track for the year and on budget for the month. A motion was made and passed to accept treasurer’s report.
The librarian’s report was presented. The library has been very busy this month perhaps due to school starting, new families in the area, and new activities at the library created by Leslie Grey. Try out black/out poetry by taking a blank page of the book and blacking out certain words or phrases to create an original poem. Patrons can also check out books and test their luck in finding one of eight golden tickets hidden in books throughout the library. If you find a golden ticket you win a prize!
Old Business:
Ayer & Goss will refund money left over from pre-buying fuel last year in the amount of $135.00. This year the library has joined the Town of Bradford/Warner oil consortium and will receive fuel through Huckleberry Propane & Oil.
BML continues to look into replacing lighting fixtures with more cost and energy efficient LED lights. BML has already received one quote from R & T Electric, but will seek out other quotes in order to make the most informed choice. BML is also researching the Eversource/NH Saves program to determine if this program would help off-set costs for LED lighting.
New Business:
BML will submit their application to the Town of Bradford’s Capital Improvement Plan (CIP) committee. This application will include improvements that could be made to the library over the next five years such as; interior painting and new carpeting. CIP application should be submitted one day prior to meeting on September 13, 2017.
There being no further business, the meeting was adjourned at 6:50pm. The next meeting will be held on Wednesday, October 4, 2017.
Respectfully Submitted
Ellen Barselle
Brown Memorial Library Trustee
Meeting Minutes, Wednesday, August 2, 2017
Attendance: Patty Furness, Nola Jordan, Mary Chris Duncan, Annette Leonas, Sandy Wadlington, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:05pm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the total amount of 1,081.65 dollars: $1,016.65 from the 4th of July Book Sale, $15.00 from the on-going book sale, and $50.00 from general donations. A motion was made and passed to accept the donations. Brown Memorial Library received the rest of their appropriation from the Town of Bradford. As of this date, there is no need to move bank accounts as there has been no additional charges for using account. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented and there has been an increase of books loaned and library patronage this past month.
4. Trustees discussed adding a jury duty policy to the terms of employment. Library employees who are called for jury duty will be paid their regular salary minus any monies received from the court for any working days missed. Motion was made and passed to accept this policy as written. Meg will add jury duty policy to terms of employment.
5. A motion was made and passed to approve and accept the internet policy for library patrons. This policy will be made available to patrons who are interested in using the library’s computer and internet access.
6. A motion was made and passed to accept Mission Statement. Meg will post Mission Statement online.
7. Old Business
A. Trustees discussed the Town of Bradford/Warner oil consortium which was put out to bid, five companies provided bids and all bids came within a .03 cent difference of each other. The contract went to Huckleberry Propane & Oil at $1.92 per gallon. Nola will determine if Ayer & Goss will let Brown Memorial Library use the remaining $165.00 dollars left over from last year’s contract.
B. LED lighting update: lighting consultant, R&T Electric, returned their quote to replace 46 fixtures with similar fixtures, adding two new fixtures, rated to light for 16 years or 72,000 hours. Labor and material was quoted at $23, 972.00. Meg will ask LighTec for a second quote and will also consider the Energy Star program offered through Eversource and NHSaves program. Meg will determine if we are eligible for the Energy Star program.
8. New Business
A. Michelle Makowiecki is no longer working at the library. Meg would like to hire Leslie Grey for the Library Assistant position. A motion was made and passed to hire Leslie Grey for Library Assistant position.
B. Music Program with the Hardtacks: History of the White Mountains in Comics and Song, Thursday, 8/10/17, at 7:00pm. Book Group Discussion: Underground Airlines by Ben Winters on Wednesday, 8/16/17, at 7:00pm.
There being no further business, the meeting was adjourned at 6:55pm. The next meeting will be held on September 6, 2017, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Meeting Minutes, Wednesday, August 2, 2017
Attendance: Patty Furness, Nola Jordan, Mary Chris Duncan, Annette Leonas, Sandy Wadlington, Meg Fearnley, and Ellen Barselle. The board meeting was called to order at 6:05pm.
1. The secretary’s report was presented, and a motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the total amount of 1,081.65 dollars: $1,016.65 from the 4th of July Book Sale, $15.00 from the on-going book sale, and $50.00 from general donations. A motion was made and passed to accept the donations. Brown Memorial Library received the rest of their appropriation from the Town of Bradford. As of this date, there is no need to move bank accounts as there has been no additional charges for using account. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report was presented and there has been an increase of books loaned and library patronage this past month.
4. Trustees discussed adding a jury duty policy to the terms of employment. Library employees who are called for jury duty will be paid their regular salary minus any monies received from the court for any working days missed. Motion was made and passed to accept this policy as written. Meg will add jury duty policy to terms of employment.
5. A motion was made and passed to approve and accept the internet policy for library patrons. This policy will be made available to patrons who are interested in using the library’s computer and internet access.
6. A motion was made and passed to accept Mission Statement. Meg will post Mission Statement online.
7. Old Business
A. Trustees discussed the Town of Bradford/Warner oil consortium which was put out to bid, five companies provided bids and all bids came within a .03 cent difference of each other. The contract went to Huckleberry Propane & Oil at $1.92 per gallon. Nola will determine if Ayer & Goss will let Brown Memorial Library use the remaining $165.00 dollars left over from last year’s contract.
B. LED lighting update: lighting consultant, R&T Electric, returned their quote to replace 46 fixtures with similar fixtures, adding two new fixtures, rated to light for 16 years or 72,000 hours. Labor and material was quoted at $23, 972.00. Meg will ask LighTec for a second quote and will also consider the Energy Star program offered through Eversource and NHSaves program. Meg will determine if we are eligible for the Energy Star program.
8. New Business
A. Michelle Makowiecki is no longer working at the library. Meg would like to hire Leslie Grey for the Library Assistant position. A motion was made and passed to hire Leslie Grey for Library Assistant position.
B. Music Program with the Hardtacks: History of the White Mountains in Comics and Song, Thursday, 8/10/17, at 7:00pm. Book Group Discussion: Underground Airlines by Ben Winters on Wednesday, 8/16/17, at 7:00pm.
There being no further business, the meeting was adjourned at 6:55pm. The next meeting will be held on September 6, 2017, at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Draft Trustee Meeting Minutes, Wednesday, July 5, 2017
Attendance: Connie Scheffy, Ellen Barselle, Patty Furness, Nola Jordan, Mary Chris Duncan, and Meg Fearnley. The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05pm.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the total amount of 82.70: 20.00$ from a damaged book and 62.70 from the on-going book sale. A motion was made and passed to accept the donations. Brown Memorial Library received 20,000$ in appropriations from the Town of Bradford. Expenses are on track for where we are in the year. Situation with bank account continues to be monitored, and we are waiting to determine if there’s a need to move accounts. A motion was made and passed to accept treasurer’s report.
3. The librarian’s report was presented. Meg reported that the library has not been incredibly busy, possibly due to the nicer summer weather. Summer reading program begins on July 17, 2017.
4. Old Business
A. Officially elected members who have been acting formally in their positions since May 2017.
Chairperson: Patty Furness
Treasurer: Nola Jordan
Secretary: Ellen Barselle
B. Lighting consultant, R&T Electric, come today, 7/5/17, to assess the cost of replacing old fluorescent lighting to LED lighting. R&T Electric will get back to us soon with quotes for keeping current ballasts in place or replacing all the fixtures. There may be a way to offset costs if we qualify to use an energy program provided through Eversource. Meg will look into whether this is a possibility for the library.
C. Board will propose to establish a policy to pay library employees who are called for jury duty, their regular salary minus any monies received from the court, for any working days missed. Board will table decision for August 2017 meeting.
5. New Business
A. Discussed joining the Town of Bradford/Warner oil consortium vs. pre-buying fuel through Ayer & Goss. Trustees agreed to Bradford/Warner consortium provided these contingencies: we will be able to pay as we go, on a month by month basis, and that we are able to buy more oil without penalty. A motion was made and accepted to join oil consortium given above stipulations.
B. Programs for the summer are:
1. Black Bear Program led by Dick Wright on Thursday, 7/13/17, at 7:00pm.
2. Summer reading program on July 17th through August 7th, Monday afternoons from 1:00-2:00pm.
3. Book Group Discussion: The Tsar of Love and Techno by Anthony Marra on Wednesday, 7/19/17, at 7:00pm.
4. Music Program with the Hardtacks: Folk Music & Comics, on Thursday, 8/10/17 at 7:00pm.
5. Book Group Discussion: Underground Airlines by Ben Winters on Wednesday, 8/16/17, at 7:00pm.
There being no further business, the meeting was adjourned at 7:10pm. The next meeting will be held on August 7, 2017 at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Meeting Minutes, Wednesday, June 7, 2017
Attendance: Connie Scheffy, Ellen Barselle, Sandy Wadlington, Patty Furness, and Meg Fearnley. The board meeting for the Trustees of Brown Memorial Library was called to order at 6:30pm.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the total amount of $1,601.00: $1,124.00 from the Memorial Day book & plant sale, $46.50 from the on-going book sale, $30.00 from lost books, and $400.00 dollars from general donation, $200.00 of which was spent to purchase a new dehumidifier. A motion was made and passed to accept the donations. A new television and stand was purchased out of Special Projects Fund. The new flat screen television has a much crisper picture, HDMI connection, and will be used for presentations, point of view documentaries, and can stream Masterpiece Theater. Lastly, checking account may need to move to another bank to avoid significant checking account fees. A motion was made and passed to accept treasurer’s report.
3. The librarian’s report was presented. Meg is pleased with overall numbers from May. Meg reported on upcoming staffing issues as several staff members are out for vacations over the next month.
4. Old business
A. On May 25, 2017, a lighting contractor came to replace old fluorescent lighting to LED lighting, however, and he determined LED bulbs could not be retrofitted in current fixtures. Board discussed the need for replacing fixtures in order to use LED bulbs and will research expense for doing this. Patty will research and present ideas to group in July.
5. New Business
A. Discussed need for including jury duty absence in by-laws. Other libraries that include this in their by-laws pay librarian their daily salary minus what the court pays jurors. Board will discuss this in more detail at next meeting.
B. Coverage for the July 1st Book & Plant sale is complete.
C. Book discussion group will be held on Wednesday, June 21, 2017. The book is Billy Lynn’s Long Halftime Walk by Ben Fountain.
D. Summer reading program, Build a Better World, will go from July 17-August 7th on Monday afternoons from 1:00-2:00pm.
There being no further business, the meeting was adjourned at 7:15pm. The next meeting will be held on July 5, 2017 at 6:00pm.
Respectfully Submitted,
Ellen Barselle, Secretary
DRAFT Meeting Minutes, Wednesday May 3, 2017
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:10 pm. In attendance were: Connie Scheffy, Nola Jordan, Mary Chris Duncan, Annette Leonas, Sandy Wadlington, Meg Fearnley and Ellen Barselle. Annette served as acting chair in Patty’s absence.
1. Ellen Barselle was welcomed as a member of the board for the current year, filling the position vacated by Garry Kalajian.
2.The secretary’s report was presented. A motion was made and passed to accept the report.
3. The treasurer’s report was presented. The library received donations in the total amount of $1,063.00: $63.00 from the on-going book sale and $1,000.00 to the Ruth Bibbo Children’s Fund. A motion was made and passed to accept the donations. A $10,000.00 portion of our appropriation was received from the town. The electric bill for the month of April was higher than usual due to the expense of running portable heaters during the time when the boiler quit and before the new one was installed. A motion was made and passed to accept the treasurer’s report.
4.The librarian’s report was presented. April was a light month for the library.
5. Old business
A. The trustees voted to use the library Special Projects Fund to convert the current fluorescent lighting to LED lighting. Work will begin shortly.
B. The new copy of the by-laws was accepted and will be posted on the library web site. Revised policies will be reviewed and posted soon.
C. Sandy will serve as the “on-call” person when the fire alarm system malfunctions.
6. New Business
A. Coverage for the Spring Book and Plant sale on May 27 is complete.
B. The book discussion group for May will be held on Wednesday, May 17 at 7:00 pm. Copies of the book, Stoner ,by John Williams, are available at the checkout desk.
There being no further business, the meeting was adjourned at 6:40 pm.
The next meeting will be held on Wednesday June 7, 2017 at 6:00pm.
Respectfully submitted,
Connie Scheffy, Secretary
Meeting Minutes, Wednesday April 5, 2017
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 pm. In attendance were: Connie Scheffy, Nola Jordan, Patty Furness, Mary Chris Duncan, Annette Leonas, Meg Fearnley and Ellen Barselle (prospective member.)
1.The secretary’s report from the March 1, 2017 meeting was accepted.
2.The treasurer’s report was presented for March. The library received donations in the total amount of $117.00: $67.00 from the on-going book sale, $20.00 in general donations, and $30.00 for lost books. A motion was made and passed to accept the donations. Repair of the lift, and electrical work on the fire alarm system accounted for substantial maintenance expenditures. The new boiler has been installed. The old boiler quit the day after town meeting, where a warrant article providing $10,000 for the boiler was passed, increasing our request by $5,000. The bill will be presented to the town. A motion was made and passed to accept the treasurer’s report.
3.The librarian’s report was presented. March was a good month for the library. Totals were the same or higher in all categories from last month.
4. Old business
A. New evaluation forms will be distributed to complete Meg’s evaluation.
B. The by-laws and policy update has begun with a draft of new bylaws presented. These will be reviewed for discussion at the May meeting.
C. An electrical contractor has assessed the lighting situation at the library and a quote is forthcoming regarding the cost of replacing the fluorescent lights with LEDs.
5. New Business
A. The board formally accepted Garry Kalajian’s resignation
B. A motion was made and passed to nominate Ellen Barselle for the position of trustee to fill the position vacated by Garry until the next election. A letter will be written to the selectmen to request that she be appointed.
C. The book discussion group for April will be held on Wednesday, April 19 at 7:00 pm. Copies of the book, Those Who Save Us, by Jenna Blum, are available at the checkout desk.
D. The yearly Easter Egg Scramble will be held on April 15, at 11:00 am.
There being no further business, the meeting was adjourned at 7:00 pm.
The next meeting will be held on Wednesday May 3, 2017 at 6:00pm.
Respectfully submitted,
Connie Scheffy, Secretary
Brown Memorial Library Trustees
Minutes, March 1, 2017
The board meeting for the Brown Memorial Library was called to order at 6:05PM.
In attendance were: Patty Furness, Mary Chris Duncan, Annette Leonas, Nola Jordan, Sandy Wadlington and Meg Fearnley.
1. The secretary’s report was presented and accepted.
2. Treasurer’s report was presented and “all is well”. We received 15 thousand from the town for our appropriation. We spent $565 (under payroll) for Quick Books. We discussed prices for copies.
3. Librarian’s Report- February was a short month and there was a snow day. E books are up from last year.
4. Old Business-Fire alarm system was repaired in February. Lift had been out of service but was repaired in February. (The problem was electrical).
By-laws need to be revisited. We have policy but no by-laws. Mary Chris and Annette are looking into that and will draft a new set of by-laws and policy.
5. New business- We notified Clough of the go-ahead for the new furnace and are now waiting for town meeting.
March 23 at 7PM there will be a meeting at the library on women workers of WWI which is being sponsored by the Friends of the library.
Kearsarge Food Hub (Sweet Beet) would like to present a food safety handling workshop at the library sometime in March. We were in favor.
Next meeting April 5th. Motion to adjourn at 6:45PM
Respectfully submitted by Sandy Wadlington
Meeting Minutes, Wednesday February 1, 2017
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:00 pm. In attendance were: Connie Scheffy, Nola Jordan, Patty Furness, Mary Chris Duncan, Sandy Wadlington and Meg Fearnley.
1.The secretary’s report was presented from the January 4, 2017 meeting. A motion was made and passed to accept the minutes.
2.The treasurer’s report was presented for January. The library received donations in the total amount of $199.55: $28.00 from the on-going book sale, $6.55 in lieu of fines, $40.00 for lost books/DVDs and $125.00 in general donations. A motion was made and passed to accept the donations. There have been difficulties with the fire alarm system, emitting false alarms, adding $11.00 to the telephone bill. A service person is scheduled to arrive on Monday, February 6 to, assess the situation. The library will be given “1-800” numbers, and put on a watch list. A motion was made and passed to accept the treasurer’s report.
3.The librarian’s report was presented. Totals were up in some areas and down in others from last January.
4. Old business
A. The furnace. Patty received two bids for replacing the furnace, similar in nature. She will consult further to obtain an explanation of various details included in the quotes and will report back to the trustees on her findings. It appears the cost will run approximately $10,000. Much discussion was made on how to pay for the furnace. A motion was made and passed to split the cost of the furnace. The library would contribute $5,000 from the trustees’ special fund and request that the town contribute the remaining $5,000 from the town contingency fund.
B. The by- laws and policy update was tabled until the next meeting.
5. New Business
A. The next book discussion will be held on Wednesday, February 15 at 7:00 p.m. to discuss the book Woodsburner, by John Pipkin. Copies of the book are available at the circulation desk.
B. Laurie Buchar will, alas, be unable to conduct the summer reading program this summer. She deserves kudos for her creative and enchanting programs of the past. A replacement has been found to run the program. It will include four sessions plus planning time.
There being no further business, the meeting was adjourned at 8:00 pm.
The next meeting will be held on Wednesday March 1, 2017 at 6:00pm.
Respectfully submitted,
Connie Scheffy, Secretary
Meeting Minutes, Wednesday January 4, 2017
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:10 p.m. In attendance were: Connie Scheffy, Nola Jordan, Patty Furness, Garry Kalajian, Annette Leonas and Meg Fearnley.
1.The secretary’s report was presented from the December 7, 2016 meeting. A motion was made and passed to accept the minutes.
2.The treasurer’s report was presented for December. The library received donations in the total amount of $773.00: $73.00 from the on-going book sale and $700.00 in general donations. A motion was made and passed to accept the donations. The library has received the remainder of its appropriation from the town. A motion was made and passed to accept the treasurer’s report.
3.The librarian’s report was presented. Totals were down in most areas from the previous December, particularly in total circulation. It should be noted that the library was closed for three extra days in December due to the holidays.
4. Old business
A. The furnace continues to be a concern. The possibility of obtaining a furnace from the town hall is being considered. Discussion occurred regarding the advisability of making use of a used furnace versus obtaining a new one. More investigation of this used furnace is necessary to determine if it would be appropriate for the library. In light of the fragile condition of the existing furnace, the board voted to allow Nola Jordan to act on behalf of the library in the event of an emergency.
B. Replacing fluorescent lighting with LED lights continues to be a work in progress
5.New business
A. The trustees will review current by-laws and policies and update where necessary. Discussion will be continued at February meeting.
B. The next book group will be held on Wednesday, February 18 at 7:00p.m. to discuss We are all Completely Beside Ourselves by Karen Joy Fowler. Copies of the book are available at the circulation desk.
There being no further business, the meeting was adjourned at 7:15 pm.
Respectfully submitted,
Connie Scheffy, Secretary
Meeting Minutes, Wednesday December 7, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m. In attendance were: Connie Scheffy, Nola Jordan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas, Mary Chris Duncan and Meg Fearnley.
1.The secretary’s report was presented from the November 2, 2016 meeting. A motion was made and passed to accept the minutes.
2.The treasurer’s report was presented for November. The library received donations in the total amount of $113.30, $45.00 from the on-going book sale and $68.30 in general donations. A motion was made and passed to accept the donations. Current expenditures are appropriate. A motion was made and passed to accept the treasurer’s report.
3.The librarian’s report was presented. Totals were similar to those of last year.
4. Old business
A. The roofer was contacted and a message left regarding the materials still remaining behind the building. There has been no response at this time.
B. The library basement door as still not been replaced. Patty will contact prospective workers who might do this.
C. Replacing fluorescent lighting with LED lights continues to be a work in progress. The electrician was unable to find appropriate replacement bulbs. The fixtures are apparently not standard. There was a discussion considering the possibility of starting from scratch and replacing the fixtures altogether. Estimates for this work will be gathered.
D. Sandy will continue to investigate the possibility of adopting solar power for our electricity. She will contact several of the companies in the area for information as to the feasibility of this.
5.New business
A. The three trustees who are up for election will run again for another term.
B. The furnace was just cleaned. The cleaner felt it was not in good shape. We will consider the possibility of switching to a propane furnace for next year, including how to fund this project.
C. Starting this month with the holiday festivities, the Librarian and the Children’s Librarian will be compensated for extra hours as we deem appropriate.
C. Said holiday festivities will take place on Saturday, December 10, at 4:00 p.m. at the library. There will be a visit from Santa, and tree lighting with carols.
D. There will be no book discussion in December. The book discussion will resume meeting on January 18 at 7:00 p.m. discussing the book We Are All Completely Beside Ourselves by Karen Joy Fowler. Copies of the book will be available soon.
E. Due to the timing of the Christmas and New Year holidays the library will be closed December 24, 25 and 26 and January 1 and 2.
The next trustee meeting will be held on January 3, 2017 at 6:00 p.m.
There being no further business, the meeting was adjourned at 7:00 pm.
Respectfully submitted,
Connie Scheffy, Secretary
Attendance: Connie Scheffy, Ellen Barselle, Patty Furness, Nola Jordan, Mary Chris Duncan, and Meg Fearnley. The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05pm.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the total amount of 82.70: 20.00$ from a damaged book and 62.70 from the on-going book sale. A motion was made and passed to accept the donations. Brown Memorial Library received 20,000$ in appropriations from the Town of Bradford. Expenses are on track for where we are in the year. Situation with bank account continues to be monitored, and we are waiting to determine if there’s a need to move accounts. A motion was made and passed to accept treasurer’s report.
3. The librarian’s report was presented. Meg reported that the library has not been incredibly busy, possibly due to the nicer summer weather. Summer reading program begins on July 17, 2017.
4. Old Business
A. Officially elected members who have been acting formally in their positions since May 2017.
Chairperson: Patty Furness
Treasurer: Nola Jordan
Secretary: Ellen Barselle
B. Lighting consultant, R&T Electric, come today, 7/5/17, to assess the cost of replacing old fluorescent lighting to LED lighting. R&T Electric will get back to us soon with quotes for keeping current ballasts in place or replacing all the fixtures. There may be a way to offset costs if we qualify to use an energy program provided through Eversource. Meg will look into whether this is a possibility for the library.
C. Board will propose to establish a policy to pay library employees who are called for jury duty, their regular salary minus any monies received from the court, for any working days missed. Board will table decision for August 2017 meeting.
5. New Business
A. Discussed joining the Town of Bradford/Warner oil consortium vs. pre-buying fuel through Ayer & Goss. Trustees agreed to Bradford/Warner consortium provided these contingencies: we will be able to pay as we go, on a month by month basis, and that we are able to buy more oil without penalty. A motion was made and accepted to join oil consortium given above stipulations.
B. Programs for the summer are:
1. Black Bear Program led by Dick Wright on Thursday, 7/13/17, at 7:00pm.
2. Summer reading program on July 17th through August 7th, Monday afternoons from 1:00-2:00pm.
3. Book Group Discussion: The Tsar of Love and Techno by Anthony Marra on Wednesday, 7/19/17, at 7:00pm.
4. Music Program with the Hardtacks: Folk Music & Comics, on Thursday, 8/10/17 at 7:00pm.
5. Book Group Discussion: Underground Airlines by Ben Winters on Wednesday, 8/16/17, at 7:00pm.
There being no further business, the meeting was adjourned at 7:10pm. The next meeting will be held on August 7, 2017 at 6:00pm.
Respectfully Submitted,
Ellen Barselle
Meeting Minutes, Wednesday, June 7, 2017
Attendance: Connie Scheffy, Ellen Barselle, Sandy Wadlington, Patty Furness, and Meg Fearnley. The board meeting for the Trustees of Brown Memorial Library was called to order at 6:30pm.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the total amount of $1,601.00: $1,124.00 from the Memorial Day book & plant sale, $46.50 from the on-going book sale, $30.00 from lost books, and $400.00 dollars from general donation, $200.00 of which was spent to purchase a new dehumidifier. A motion was made and passed to accept the donations. A new television and stand was purchased out of Special Projects Fund. The new flat screen television has a much crisper picture, HDMI connection, and will be used for presentations, point of view documentaries, and can stream Masterpiece Theater. Lastly, checking account may need to move to another bank to avoid significant checking account fees. A motion was made and passed to accept treasurer’s report.
3. The librarian’s report was presented. Meg is pleased with overall numbers from May. Meg reported on upcoming staffing issues as several staff members are out for vacations over the next month.
4. Old business
A. On May 25, 2017, a lighting contractor came to replace old fluorescent lighting to LED lighting, however, and he determined LED bulbs could not be retrofitted in current fixtures. Board discussed the need for replacing fixtures in order to use LED bulbs and will research expense for doing this. Patty will research and present ideas to group in July.
5. New Business
A. Discussed need for including jury duty absence in by-laws. Other libraries that include this in their by-laws pay librarian their daily salary minus what the court pays jurors. Board will discuss this in more detail at next meeting.
B. Coverage for the July 1st Book & Plant sale is complete.
C. Book discussion group will be held on Wednesday, June 21, 2017. The book is Billy Lynn’s Long Halftime Walk by Ben Fountain.
D. Summer reading program, Build a Better World, will go from July 17-August 7th on Monday afternoons from 1:00-2:00pm.
There being no further business, the meeting was adjourned at 7:15pm. The next meeting will be held on July 5, 2017 at 6:00pm.
Respectfully Submitted,
Ellen Barselle, Secretary
DRAFT Meeting Minutes, Wednesday May 3, 2017
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:10 pm. In attendance were: Connie Scheffy, Nola Jordan, Mary Chris Duncan, Annette Leonas, Sandy Wadlington, Meg Fearnley and Ellen Barselle. Annette served as acting chair in Patty’s absence.
1. Ellen Barselle was welcomed as a member of the board for the current year, filling the position vacated by Garry Kalajian.
2.The secretary’s report was presented. A motion was made and passed to accept the report.
3. The treasurer’s report was presented. The library received donations in the total amount of $1,063.00: $63.00 from the on-going book sale and $1,000.00 to the Ruth Bibbo Children’s Fund. A motion was made and passed to accept the donations. A $10,000.00 portion of our appropriation was received from the town. The electric bill for the month of April was higher than usual due to the expense of running portable heaters during the time when the boiler quit and before the new one was installed. A motion was made and passed to accept the treasurer’s report.
4.The librarian’s report was presented. April was a light month for the library.
5. Old business
A. The trustees voted to use the library Special Projects Fund to convert the current fluorescent lighting to LED lighting. Work will begin shortly.
B. The new copy of the by-laws was accepted and will be posted on the library web site. Revised policies will be reviewed and posted soon.
C. Sandy will serve as the “on-call” person when the fire alarm system malfunctions.
6. New Business
A. Coverage for the Spring Book and Plant sale on May 27 is complete.
B. The book discussion group for May will be held on Wednesday, May 17 at 7:00 pm. Copies of the book, Stoner ,by John Williams, are available at the checkout desk.
There being no further business, the meeting was adjourned at 6:40 pm.
The next meeting will be held on Wednesday June 7, 2017 at 6:00pm.
Respectfully submitted,
Connie Scheffy, Secretary
Meeting Minutes, Wednesday April 5, 2017
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 pm. In attendance were: Connie Scheffy, Nola Jordan, Patty Furness, Mary Chris Duncan, Annette Leonas, Meg Fearnley and Ellen Barselle (prospective member.)
1.The secretary’s report from the March 1, 2017 meeting was accepted.
2.The treasurer’s report was presented for March. The library received donations in the total amount of $117.00: $67.00 from the on-going book sale, $20.00 in general donations, and $30.00 for lost books. A motion was made and passed to accept the donations. Repair of the lift, and electrical work on the fire alarm system accounted for substantial maintenance expenditures. The new boiler has been installed. The old boiler quit the day after town meeting, where a warrant article providing $10,000 for the boiler was passed, increasing our request by $5,000. The bill will be presented to the town. A motion was made and passed to accept the treasurer’s report.
3.The librarian’s report was presented. March was a good month for the library. Totals were the same or higher in all categories from last month.
4. Old business
A. New evaluation forms will be distributed to complete Meg’s evaluation.
B. The by-laws and policy update has begun with a draft of new bylaws presented. These will be reviewed for discussion at the May meeting.
C. An electrical contractor has assessed the lighting situation at the library and a quote is forthcoming regarding the cost of replacing the fluorescent lights with LEDs.
5. New Business
A. The board formally accepted Garry Kalajian’s resignation
B. A motion was made and passed to nominate Ellen Barselle for the position of trustee to fill the position vacated by Garry until the next election. A letter will be written to the selectmen to request that she be appointed.
C. The book discussion group for April will be held on Wednesday, April 19 at 7:00 pm. Copies of the book, Those Who Save Us, by Jenna Blum, are available at the checkout desk.
D. The yearly Easter Egg Scramble will be held on April 15, at 11:00 am.
There being no further business, the meeting was adjourned at 7:00 pm.
The next meeting will be held on Wednesday May 3, 2017 at 6:00pm.
Respectfully submitted,
Connie Scheffy, Secretary
Brown Memorial Library Trustees
Minutes, March 1, 2017
The board meeting for the Brown Memorial Library was called to order at 6:05PM.
In attendance were: Patty Furness, Mary Chris Duncan, Annette Leonas, Nola Jordan, Sandy Wadlington and Meg Fearnley.
1. The secretary’s report was presented and accepted.
2. Treasurer’s report was presented and “all is well”. We received 15 thousand from the town for our appropriation. We spent $565 (under payroll) for Quick Books. We discussed prices for copies.
3. Librarian’s Report- February was a short month and there was a snow day. E books are up from last year.
4. Old Business-Fire alarm system was repaired in February. Lift had been out of service but was repaired in February. (The problem was electrical).
By-laws need to be revisited. We have policy but no by-laws. Mary Chris and Annette are looking into that and will draft a new set of by-laws and policy.
5. New business- We notified Clough of the go-ahead for the new furnace and are now waiting for town meeting.
March 23 at 7PM there will be a meeting at the library on women workers of WWI which is being sponsored by the Friends of the library.
Kearsarge Food Hub (Sweet Beet) would like to present a food safety handling workshop at the library sometime in March. We were in favor.
Next meeting April 5th. Motion to adjourn at 6:45PM
Respectfully submitted by Sandy Wadlington
Meeting Minutes, Wednesday February 1, 2017
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:00 pm. In attendance were: Connie Scheffy, Nola Jordan, Patty Furness, Mary Chris Duncan, Sandy Wadlington and Meg Fearnley.
1.The secretary’s report was presented from the January 4, 2017 meeting. A motion was made and passed to accept the minutes.
2.The treasurer’s report was presented for January. The library received donations in the total amount of $199.55: $28.00 from the on-going book sale, $6.55 in lieu of fines, $40.00 for lost books/DVDs and $125.00 in general donations. A motion was made and passed to accept the donations. There have been difficulties with the fire alarm system, emitting false alarms, adding $11.00 to the telephone bill. A service person is scheduled to arrive on Monday, February 6 to, assess the situation. The library will be given “1-800” numbers, and put on a watch list. A motion was made and passed to accept the treasurer’s report.
3.The librarian’s report was presented. Totals were up in some areas and down in others from last January.
4. Old business
A. The furnace. Patty received two bids for replacing the furnace, similar in nature. She will consult further to obtain an explanation of various details included in the quotes and will report back to the trustees on her findings. It appears the cost will run approximately $10,000. Much discussion was made on how to pay for the furnace. A motion was made and passed to split the cost of the furnace. The library would contribute $5,000 from the trustees’ special fund and request that the town contribute the remaining $5,000 from the town contingency fund.
B. The by- laws and policy update was tabled until the next meeting.
5. New Business
A. The next book discussion will be held on Wednesday, February 15 at 7:00 p.m. to discuss the book Woodsburner, by John Pipkin. Copies of the book are available at the circulation desk.
B. Laurie Buchar will, alas, be unable to conduct the summer reading program this summer. She deserves kudos for her creative and enchanting programs of the past. A replacement has been found to run the program. It will include four sessions plus planning time.
There being no further business, the meeting was adjourned at 8:00 pm.
The next meeting will be held on Wednesday March 1, 2017 at 6:00pm.
Respectfully submitted,
Connie Scheffy, Secretary
Meeting Minutes, Wednesday January 4, 2017
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:10 p.m. In attendance were: Connie Scheffy, Nola Jordan, Patty Furness, Garry Kalajian, Annette Leonas and Meg Fearnley.
1.The secretary’s report was presented from the December 7, 2016 meeting. A motion was made and passed to accept the minutes.
2.The treasurer’s report was presented for December. The library received donations in the total amount of $773.00: $73.00 from the on-going book sale and $700.00 in general donations. A motion was made and passed to accept the donations. The library has received the remainder of its appropriation from the town. A motion was made and passed to accept the treasurer’s report.
3.The librarian’s report was presented. Totals were down in most areas from the previous December, particularly in total circulation. It should be noted that the library was closed for three extra days in December due to the holidays.
4. Old business
A. The furnace continues to be a concern. The possibility of obtaining a furnace from the town hall is being considered. Discussion occurred regarding the advisability of making use of a used furnace versus obtaining a new one. More investigation of this used furnace is necessary to determine if it would be appropriate for the library. In light of the fragile condition of the existing furnace, the board voted to allow Nola Jordan to act on behalf of the library in the event of an emergency.
B. Replacing fluorescent lighting with LED lights continues to be a work in progress
5.New business
A. The trustees will review current by-laws and policies and update where necessary. Discussion will be continued at February meeting.
B. The next book group will be held on Wednesday, February 18 at 7:00p.m. to discuss We are all Completely Beside Ourselves by Karen Joy Fowler. Copies of the book are available at the circulation desk.
There being no further business, the meeting was adjourned at 7:15 pm.
Respectfully submitted,
Connie Scheffy, Secretary
Meeting Minutes, Wednesday December 7, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m. In attendance were: Connie Scheffy, Nola Jordan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas, Mary Chris Duncan and Meg Fearnley.
1.The secretary’s report was presented from the November 2, 2016 meeting. A motion was made and passed to accept the minutes.
2.The treasurer’s report was presented for November. The library received donations in the total amount of $113.30, $45.00 from the on-going book sale and $68.30 in general donations. A motion was made and passed to accept the donations. Current expenditures are appropriate. A motion was made and passed to accept the treasurer’s report.
3.The librarian’s report was presented. Totals were similar to those of last year.
4. Old business
A. The roofer was contacted and a message left regarding the materials still remaining behind the building. There has been no response at this time.
B. The library basement door as still not been replaced. Patty will contact prospective workers who might do this.
C. Replacing fluorescent lighting with LED lights continues to be a work in progress. The electrician was unable to find appropriate replacement bulbs. The fixtures are apparently not standard. There was a discussion considering the possibility of starting from scratch and replacing the fixtures altogether. Estimates for this work will be gathered.
D. Sandy will continue to investigate the possibility of adopting solar power for our electricity. She will contact several of the companies in the area for information as to the feasibility of this.
5.New business
A. The three trustees who are up for election will run again for another term.
B. The furnace was just cleaned. The cleaner felt it was not in good shape. We will consider the possibility of switching to a propane furnace for next year, including how to fund this project.
C. Starting this month with the holiday festivities, the Librarian and the Children’s Librarian will be compensated for extra hours as we deem appropriate.
C. Said holiday festivities will take place on Saturday, December 10, at 4:00 p.m. at the library. There will be a visit from Santa, and tree lighting with carols.
D. There will be no book discussion in December. The book discussion will resume meeting on January 18 at 7:00 p.m. discussing the book We Are All Completely Beside Ourselves by Karen Joy Fowler. Copies of the book will be available soon.
E. Due to the timing of the Christmas and New Year holidays the library will be closed December 24, 25 and 26 and January 1 and 2.
The next trustee meeting will be held on January 3, 2017 at 6:00 p.m.
There being no further business, the meeting was adjourned at 7:00 pm.
Respectfully submitted,
Connie Scheffy, Secretary
DRAFT Meeting Minutes, Wednesday November 2, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m. In attendance were: Connie Scheffy, Nola Jordan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas and Meg Fearnley.
1.The secretary’s report was presented from the October 5, 2016 meeting. A motion was made and passed to accept the minutes.
2.The treasurer’s report was presented for October. The library received donations in the total amount of $84.16: $67.00 from the on-going book sale and $17.16 to replace lost and damaged books. A motion was made and passed to accept the donations. Current expenditures are appropriate. A motion was made and passed to accept the treasurer’s report.
3.The librarian’s report was presented. Totals were up in all areas. Halloween was a great success. There were 34 people for story time, and 357 books were provided to those who came for the trick-or-treat festivities.
4. Old business.
A. Meg and Nola presented results of record search for librarian salaries from 8 towns of similar population, per capita income, and median household income. Only two towns paid lower salaries than Bradford (and those towns had special exceptions.) All were in agreement that Bradford’s salaries need to be more in line with other towns. While we have an excellent director and staff, the town can not count on attracting the same quality of personnel in the future for these low wages when hiring is necessary.
B. The budget for 2017 has been turned in to the town.
C. Replacing fluorescent lighting with LED lights continues to be a work in progress.
D. There are abandoned roofing materials that have been left behind the library for some time. The roofer will be called to determine what the situation is.
5.New business
A. Kudos to Michelle for developing new programs for the library. The latest is a reading program for adults. Ask at the library for details.
B. The next book group will be held on Wednesday, November 16, at 6:00p.m. to discuss The Cat”s Table by Michael Ondaatje. Copies of the book are available at the circulation desk.
There being no further business, the meeting was adjourned at 7:00 pm.
Respectfully submitted,
Connie Scheffy, Secretary
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m. In attendance were: Connie Scheffy, Nola Jordan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas and Meg Fearnley.
1.The secretary’s report was presented from the October 5, 2016 meeting. A motion was made and passed to accept the minutes.
2.The treasurer’s report was presented for October. The library received donations in the total amount of $84.16: $67.00 from the on-going book sale and $17.16 to replace lost and damaged books. A motion was made and passed to accept the donations. Current expenditures are appropriate. A motion was made and passed to accept the treasurer’s report.
3.The librarian’s report was presented. Totals were up in all areas. Halloween was a great success. There were 34 people for story time, and 357 books were provided to those who came for the trick-or-treat festivities.
4. Old business.
A. Meg and Nola presented results of record search for librarian salaries from 8 towns of similar population, per capita income, and median household income. Only two towns paid lower salaries than Bradford (and those towns had special exceptions.) All were in agreement that Bradford’s salaries need to be more in line with other towns. While we have an excellent director and staff, the town can not count on attracting the same quality of personnel in the future for these low wages when hiring is necessary.
B. The budget for 2017 has been turned in to the town.
C. Replacing fluorescent lighting with LED lights continues to be a work in progress.
D. There are abandoned roofing materials that have been left behind the library for some time. The roofer will be called to determine what the situation is.
5.New business
A. Kudos to Michelle for developing new programs for the library. The latest is a reading program for adults. Ask at the library for details.
B. The next book group will be held on Wednesday, November 16, at 6:00p.m. to discuss The Cat”s Table by Michael Ondaatje. Copies of the book are available at the circulation desk.
There being no further business, the meeting was adjourned at 7:00 pm.
Respectfully submitted,
Connie Scheffy, Secretary
DRAFT Meeting Minutes, Wednesday October 5, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m.
In attendance were : Patty Furness, Nola Jordan, Annette Leonas, Connie Scheffy, Mary Chris Duncan, Sandy Wadlington and Meg Fearnley.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the amount of $976.05 broken down as follows: $92.05 from the on-going book sale, $375.00 from general donations, $167.00 from the Labor Day book sale, and $342.00 from a previous book sale. A motion was made and passed to accept the donations.
We continue to await the remainder of our appropriation from the town. This is slated to occur when the town is reimbursed by the state for bridge work on Breezy Hill Road.
A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report indicated that September was a bit quiet overall, numbers were down, but that this is consistent with previous years.
4. Old Business. We will do a comparison of librarian wages in the upcoming weeks for both the Library director and support staff. Our focus will be on Central NH libraries of similar size and collections.
An electrician will be coming to trade out a few non-functioning fluorescent lights with LED lights. Thank you Annette for arranging this.
5. New Business. Nola presented her 2017 budget request. Most things are the same from previous years. The library continues to have higher paid employees mixed in with lower paid employees. Overall, expenses are 0.8% over last year’s request, which is great! There were concerns expressed regarding salaries. The salary levels may affect future hiring. Hence the comparison of library wages discussed above.
The next book discussion will occur on October 19 at 7:p.m. The novella The Testament of Mary by Colm Toibin will be the subject. Copies of the book should be available next week at the circulation desk.
Halloween is on a Monday this year. The library will be open and following tradition, books will be handed out until 8:00 p.m.
Sandy will talk to Andy Speigel from Granite State Solar concerning possibilities for the library.
The next trustee meeting will be held on November 2, 2016 at 6:00 p.m.
There being no further business, the meeting was adjourned at 6:40 p.m.
Respectfully submitted,
Minutes taken by Sandy Wadlington
Typed by Connie Scheffy, secretary
Meeting Minutes, Wednesday September 7, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:10 p.m.
In attendance were : Nola Jordan, Annette Leonas, Connie Scheffy, Gary Kalijian, Mary Chris Duncan and Meg Fearnley.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the amount of $275.50 broken down as follows: $87.00 from the on-going book sale and $188.50 from general donations. A motion was made and passed to accept the donations. We received a partial payment of our remaining appropriation from the town. A motion was made and passed to accept the treasurer’s report.
3. The librarians report indicated that August was a successful month, with numbers up in almost all categories, especially in circulation and number of patrons, and inter-library loans both to and from our library.
4. Old Business. Still considering the replacement of fluorescent lights with LED lights. We are still looking for an electrician able to do a trial run with the two burnt out sections of lighting.
5. New Business. There was a discussion on the topic of the purchase of fuel oil for the 2017-2018 year, to be continued at the October meeting. The book Four Souls by Louise Erdrich is the topic of the next book discussion on September 21 at 7:00 p.m. Copies are available at the circulation desk.
The October trustee meeting will be held on Wednesday, October 5, at 6:00 p.m.
There being no further business, the meeting was adjourned at 6:40p.m.
Respectfully submitted,
Connie Scheffy, secretary
Meeting Minutes, Wednesday, August 3, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m.
In attendance were : Nola Jordan, Sandy Wadlington, Patty Furness, Annette Leonas, Connie Scheffy and Meg Fearnley.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the amount of $1,096.40 broken down as follows: $83.00 from the on-going book sale, $859.40 from the July book sale and $154.00 from general donations. A motion was made and passed to accept the donations. We will request the remainder of our appropriation from the town. A motion was made and passed to accept the treasurer’s report.
3. The librarian's report indicated that numbers were up in almost all categories, especially in circulation and number of patrons. This was due in part to the summer programs. The children's reading programs have now ended and were a great success.
4. Old Business. Still considering the replacement of fluorescent lights with LED lights. As two sections of lighting have burnt out, it is a good time to do a trial with the LED lights. Meg will continue to look for an electrician who can do this work.
5. New Business. There was a discussion regarding fuel oil for the upcoming season. There was agreement for doing this now. The library website is undergoing a renovation! The changes could be evident as soon as the end of the day on Monday August 8. There will be a discussion of five short stories from the book Family Furnishings by Alice Munro on Wednesday August 17, at 7:00 p.m. On August 18 at 6:30 there will be a program on food preparation using fresh local produce.
The September trustee meeting will be held on Wednesday, September 7 at 6:00 p.m. There being no further business, the meeting was adjourned at 6:40 p.m.
Respectfully submitted,
Connie Scheffy, secretary
Meeting Minutes, Wednesday, July 13, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:10 p.m.
In attendance were : Nola Jordan, Mary-Chris Duncan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas, Connie Scheffy and Meg Fearnley.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the amount of $125.00 broken down as follows: $111.00 from the on-going book sale, and $14.00 from general donations. A motion was made and passed to accept the donations. The library has received $15,000.00 of our appropriation from the town. There have been no unusual expenses in the last month. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report indicated that totals are significantly higher in almost all categories from last month. This can be attributed to many sources: school is out, summer people are back in town and the summer reading program is a great success to name a few.
4. Old Business. Special thanks to Sandy for her invaluable creative and enthusiastic contributions to the library parade entry and thank-you also to those who contributed to the design of the cart and the book and plant sale. While the parade was smaller than in previous years, and the library entry less dramatic than it has sometimes been, the library contribution was deemed a success and a good time was had by all those participating.
5. New Business. There will be a discussion of the book Station Eleven by Emily St. John Mandel Wednesday July 20, at 7:00 p.m. Coming up in August will be a food preparation program using fresh local produce. Details will be forthcoming.
The August trustee meeting will be held on Wednesday, August 3 at 6:00 p.m. There being no further business, the meeting was adjourned at 6:35 p.m.
Respectfully submitted,
Connie Scheffy, secretary
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Meeting Minutes, Wednesday, June 1, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m. In attendance were : Nola Jordan, Mary-Chris Duncan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas, Connie Scheffy and Meg Fearnley.
1. The secretary’s report was presented. A motion was made and passed to accept the report. Thank you to Sandy for the excellent job recording minutes in Connie Scheffy’s absence.
2. The treasurer’s report was presented. The library received donations in the amount of $1129.56; broken down as follows: $906.00 from the May book and plant sale, $182.75 from the on-going book sale, and $40.81 from damaged books. A motion was made and passed to accept the donations. There is currently enough money from our last partial appropriation from the town to cover the June 13 payroll. After this time we will need to request more of the appropriation. There have been no unusual expenses in the last month. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report indicated that totals are a bit lower than last month in most categories. This is likely due to the beautiful weather, vacations, graduations, etc. Meg mentioned that the library is in need of a new hose. Sandy volunteered to provide this.
4. Old Business. Fourth of July: Festivities will happen on July 2. Further discussion and planning for the parade float. In addition, trustees will need to recruit assistance from the Friends of the Library to help staff the book and plant sale on that day for the afternoon shift, as the parade time conflicts with book sale hours.
5. New Business. Discussion of advertising for book sale: use website that offers free advertising, place signs along road before sale, contact police department for use of electronic sign.
The July trustee meeting is changed from July 6 to July 13 at 6:00p.m. Notices will be posted in post office and town offices. There being no further business, the meeting was adjourned at 6:40 p.m.
Respectfully submitted,
Connie Scheffy, secretary
Meeting Minutes, Wednesday, May 4, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m. In attendance were : Nola Jordan, Mary-Chris Duncan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas and Meg Fearnley. Connie Scheffy was absent due to eye surgery and Sandy Wadlington was acting secretary.
1. The treasurer’s report was presented. Nola discussed the pros and cons of telebanking and will look further into banking online. Nola was able to receive $5,000 of our 2016 appropriation from the town administrator to cover current expenses. A motion was made and passed to accept the treasurer’s report.
2. The librarian’s report was presented. Yoga may not be happening at the library because it would be by donation only. There will be a book and plant sale at the library on Saturday, May 28. Annette will organize coverage. A poetry event will occur on Sunday May 15th at 3:30 with Thom Smith.
3. Old Business
A. Fourth of July Parade: Patty will be away. She will see about use of the trailer and someone to pull it. There was continued discussion regarding construction and decoration of the float. It was decided that the title of the float will be “Reading Grows on You.”
B. Meg spoke with an electrician regarding replacing 4 burned out bulbs near the front door with LED lights.
C. Bylaws: Garry researched bylaws and found some differences for our current policies which were interesting, but not deemed significant.
The next meeting of the trustees will be held on June 1, 2016 at 6:00 p.m.
There being no further business, the meeting was adjourned at 6:50 p.m.
Respectfully submitted,
Minutes by Sandy Wadlington, acting secretary
Typed by Connie Scheffy, secretary
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m.
In attendance were : Patty Furness, Nola Jordan, Annette Leonas, Connie Scheffy, Mary Chris Duncan, Sandy Wadlington and Meg Fearnley.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the amount of $976.05 broken down as follows: $92.05 from the on-going book sale, $375.00 from general donations, $167.00 from the Labor Day book sale, and $342.00 from a previous book sale. A motion was made and passed to accept the donations.
We continue to await the remainder of our appropriation from the town. This is slated to occur when the town is reimbursed by the state for bridge work on Breezy Hill Road.
A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report indicated that September was a bit quiet overall, numbers were down, but that this is consistent with previous years.
4. Old Business. We will do a comparison of librarian wages in the upcoming weeks for both the Library director and support staff. Our focus will be on Central NH libraries of similar size and collections.
An electrician will be coming to trade out a few non-functioning fluorescent lights with LED lights. Thank you Annette for arranging this.
5. New Business. Nola presented her 2017 budget request. Most things are the same from previous years. The library continues to have higher paid employees mixed in with lower paid employees. Overall, expenses are 0.8% over last year’s request, which is great! There were concerns expressed regarding salaries. The salary levels may affect future hiring. Hence the comparison of library wages discussed above.
The next book discussion will occur on October 19 at 7:p.m. The novella The Testament of Mary by Colm Toibin will be the subject. Copies of the book should be available next week at the circulation desk.
Halloween is on a Monday this year. The library will be open and following tradition, books will be handed out until 8:00 p.m.
Sandy will talk to Andy Speigel from Granite State Solar concerning possibilities for the library.
The next trustee meeting will be held on November 2, 2016 at 6:00 p.m.
There being no further business, the meeting was adjourned at 6:40 p.m.
Respectfully submitted,
Minutes taken by Sandy Wadlington
Typed by Connie Scheffy, secretary
Meeting Minutes, Wednesday September 7, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:10 p.m.
In attendance were : Nola Jordan, Annette Leonas, Connie Scheffy, Gary Kalijian, Mary Chris Duncan and Meg Fearnley.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the amount of $275.50 broken down as follows: $87.00 from the on-going book sale and $188.50 from general donations. A motion was made and passed to accept the donations. We received a partial payment of our remaining appropriation from the town. A motion was made and passed to accept the treasurer’s report.
3. The librarians report indicated that August was a successful month, with numbers up in almost all categories, especially in circulation and number of patrons, and inter-library loans both to and from our library.
4. Old Business. Still considering the replacement of fluorescent lights with LED lights. We are still looking for an electrician able to do a trial run with the two burnt out sections of lighting.
5. New Business. There was a discussion on the topic of the purchase of fuel oil for the 2017-2018 year, to be continued at the October meeting. The book Four Souls by Louise Erdrich is the topic of the next book discussion on September 21 at 7:00 p.m. Copies are available at the circulation desk.
The October trustee meeting will be held on Wednesday, October 5, at 6:00 p.m.
There being no further business, the meeting was adjourned at 6:40p.m.
Respectfully submitted,
Connie Scheffy, secretary
Meeting Minutes, Wednesday, August 3, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m.
In attendance were : Nola Jordan, Sandy Wadlington, Patty Furness, Annette Leonas, Connie Scheffy and Meg Fearnley.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the amount of $1,096.40 broken down as follows: $83.00 from the on-going book sale, $859.40 from the July book sale and $154.00 from general donations. A motion was made and passed to accept the donations. We will request the remainder of our appropriation from the town. A motion was made and passed to accept the treasurer’s report.
3. The librarian's report indicated that numbers were up in almost all categories, especially in circulation and number of patrons. This was due in part to the summer programs. The children's reading programs have now ended and were a great success.
4. Old Business. Still considering the replacement of fluorescent lights with LED lights. As two sections of lighting have burnt out, it is a good time to do a trial with the LED lights. Meg will continue to look for an electrician who can do this work.
5. New Business. There was a discussion regarding fuel oil for the upcoming season. There was agreement for doing this now. The library website is undergoing a renovation! The changes could be evident as soon as the end of the day on Monday August 8. There will be a discussion of five short stories from the book Family Furnishings by Alice Munro on Wednesday August 17, at 7:00 p.m. On August 18 at 6:30 there will be a program on food preparation using fresh local produce.
The September trustee meeting will be held on Wednesday, September 7 at 6:00 p.m. There being no further business, the meeting was adjourned at 6:40 p.m.
Respectfully submitted,
Connie Scheffy, secretary
Meeting Minutes, Wednesday, July 13, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:10 p.m.
In attendance were : Nola Jordan, Mary-Chris Duncan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas, Connie Scheffy and Meg Fearnley.
1. The secretary’s report was presented. A motion was made and passed to accept the report.
2. The treasurer’s report was presented. The library received donations in the amount of $125.00 broken down as follows: $111.00 from the on-going book sale, and $14.00 from general donations. A motion was made and passed to accept the donations. The library has received $15,000.00 of our appropriation from the town. There have been no unusual expenses in the last month. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report indicated that totals are significantly higher in almost all categories from last month. This can be attributed to many sources: school is out, summer people are back in town and the summer reading program is a great success to name a few.
4. Old Business. Special thanks to Sandy for her invaluable creative and enthusiastic contributions to the library parade entry and thank-you also to those who contributed to the design of the cart and the book and plant sale. While the parade was smaller than in previous years, and the library entry less dramatic than it has sometimes been, the library contribution was deemed a success and a good time was had by all those participating.
5. New Business. There will be a discussion of the book Station Eleven by Emily St. John Mandel Wednesday July 20, at 7:00 p.m. Coming up in August will be a food preparation program using fresh local produce. Details will be forthcoming.
The August trustee meeting will be held on Wednesday, August 3 at 6:00 p.m. There being no further business, the meeting was adjourned at 6:35 p.m.
Respectfully submitted,
Connie Scheffy, secretary
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Meeting Minutes, Wednesday, June 1, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m. In attendance were : Nola Jordan, Mary-Chris Duncan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas, Connie Scheffy and Meg Fearnley.
1. The secretary’s report was presented. A motion was made and passed to accept the report. Thank you to Sandy for the excellent job recording minutes in Connie Scheffy’s absence.
2. The treasurer’s report was presented. The library received donations in the amount of $1129.56; broken down as follows: $906.00 from the May book and plant sale, $182.75 from the on-going book sale, and $40.81 from damaged books. A motion was made and passed to accept the donations. There is currently enough money from our last partial appropriation from the town to cover the June 13 payroll. After this time we will need to request more of the appropriation. There have been no unusual expenses in the last month. A motion was made and passed to accept the treasurer’s report.
3. The librarian’s report indicated that totals are a bit lower than last month in most categories. This is likely due to the beautiful weather, vacations, graduations, etc. Meg mentioned that the library is in need of a new hose. Sandy volunteered to provide this.
4. Old Business. Fourth of July: Festivities will happen on July 2. Further discussion and planning for the parade float. In addition, trustees will need to recruit assistance from the Friends of the Library to help staff the book and plant sale on that day for the afternoon shift, as the parade time conflicts with book sale hours.
5. New Business. Discussion of advertising for book sale: use website that offers free advertising, place signs along road before sale, contact police department for use of electronic sign.
The July trustee meeting is changed from July 6 to July 13 at 6:00p.m. Notices will be posted in post office and town offices. There being no further business, the meeting was adjourned at 6:40 p.m.
Respectfully submitted,
Connie Scheffy, secretary
Meeting Minutes, Wednesday, May 4, 2016
The board meeting for the Trustees of Brown Memorial Library was called to order at 6:05 p.m. In attendance were : Nola Jordan, Mary-Chris Duncan, Sandy Wadlington, Patty Furness, Garry Kalajian, Annette Leonas and Meg Fearnley. Connie Scheffy was absent due to eye surgery and Sandy Wadlington was acting secretary.
1. The treasurer’s report was presented. Nola discussed the pros and cons of telebanking and will look further into banking online. Nola was able to receive $5,000 of our 2016 appropriation from the town administrator to cover current expenses. A motion was made and passed to accept the treasurer’s report.
2. The librarian’s report was presented. Yoga may not be happening at the library because it would be by donation only. There will be a book and plant sale at the library on Saturday, May 28. Annette will organize coverage. A poetry event will occur on Sunday May 15th at 3:30 with Thom Smith.
3. Old Business
A. Fourth of July Parade: Patty will be away. She will see about use of the trailer and someone to pull it. There was continued discussion regarding construction and decoration of the float. It was decided that the title of the float will be “Reading Grows on You.”
B. Meg spoke with an electrician regarding replacing 4 burned out bulbs near the front door with LED lights.
C. Bylaws: Garry researched bylaws and found some differences for our current policies which were interesting, but not deemed significant.
The next meeting of the trustees will be held on June 1, 2016 at 6:00 p.m.
There being no further business, the meeting was adjourned at 6:50 p.m.
Respectfully submitted,
Minutes by Sandy Wadlington, acting secretary
Typed by Connie Scheffy, secretary
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